Accounting Specialist - Part Time

UNITED WAY-PALM BEACH COUNTY; West Palm Beach, Northern (FL, KY); Hybrid; USD 42,000 - 58,000; Full time

Job summary

United Way of Palm Beach County is seeking an Accounting Specialist to provide financial and administrative support, including processing cash receipts, journal entries, and grant-related schedules. The role focuses on reconciling cash receipts across systems, assisting with month-end close, and supporting budget and audit activities in a fast-paced nonprofit environment.

Strong Excel skills and attention to detail are essential.

Qualifications

• Associate's or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2+ years progressive accounting/bookkeeping experience.
• Knowledge of not-for-profit accounting MIP software preferred.
• Strong computer aptitude with Excel and Word; experience with accounting software and ledgers.
• Ability to work independently and manage multiple projects and deadlines.
• Attention to detail in a fast-paced environment.

Responsibilities

• Import cash receipt transactions weekly into the accounting system from the donor database.
• Reconcile cash receipts between the accounting system, donor database, and bank account.
• Assist in monthly bank reconciliations.
• Prepare adjusting journal entries as directed.
• Prepare complex accounting reports, summaries, and reconciliations.
• Assist and backup Accounts Payable process.
• Assist in preparation of schedules to support grants, programs, and donor activity.
• Reconcile and maintain schedules for general ledger accounts; assist with fixed asset inventory.
• Assist with annual budget and annual audit and other department projects.
• Maintain compliance with accounting standards, government regulations, and tax laws.
• Assist with disaster response efforts as assigned.
• Perform other duties as assigned.

Skills

Excel proficiency

Communication skills

Time management

Education

Accounting degree

Tools

MIP software

Job description

The Accounting Specialist provides financial and administrative support including processing and reconciliation of cash receipts between systems, preparation of journal entries, updating supporting schedules relating to grants, programs, or other donor related activity.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Responsibilities

• Import cash receipt transactions weekly into the accounting system from the donor database.
• Reconcile cash receipts financial information between the accounting system, donor database, and the operating bank account.
• Assist in the preparation of the monthly bank account reconciliations.
• Prepare adjusting journal entries as directed.
• Prepare a variety of complex and recurring accounting-related reports, summaries, and reconciliations.
• Assist and backup the Accounts Payable process.
• Assist in the preparation of schedules to support grants, programs, and other donor related activity.
• Assist in the reconciliation and maintenance of schedules for various general ledger accounts.
• Assist with fixed asset inventory and recordkeeping.
• Assist and backup the deposit and petty cash processes.
• Assist with Annual Budget and Annual Audit and other projects within the department.
• Maintain compliance with accounting standards, government regulations, and tax laws.
• Assist, as assigned by management, with the organization’s disaster response efforts.
• Perform other duties as assigned.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• 2+ years progressive accounting/bookkeeping experience in public accounting or similar work environment
• Knowledge of not-for-profit accounting MIP software preferred
• Strong computer aptitude, which includes expertise with Microsoft Excel and Word as well as experience with accounting software and general ledgers
• Strong organization, oral and written communication skills
• Ability to work independently and manage multiple projects and deadlines
• Ability to promote excellent performance in self and others
• Ability to solve problems independently, effectively, and creatively
• Demonstrated attention to details and ability to work in a fast paced environment
• Ability to conduct research, study and synthesize data, and establish priorities
• Flexibility and ability to work on multiple high-priority projects
• Demonstrated outstanding accounting skills

Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The position may require minimal lifting up to 15 pounds on occasion. The noise level in the work environment is usually moderate. Must be able to work in a cubicle space.

United Way of Palm Beach County is an Equal Opportunity Employer, drug free workplace, and uses the federal government E-Verify system to verify employment eligibility.

United Way of Palm Beach County strategically assesses, invests in, and monitors 110 programs and initiatives that meet our community’s most critical needs and make the greatest impact. See how we are empowering healthy lives, stabilizing local families, and helping our youth succeed.

United Way of Palm Beach County 477 S Rosemary Ave, Suite 230
West Palm Beach, FL 33401

A copy of the official registration and information may be obtained from the Division of Consumer Services by calling 1-800-435-7352 within the state, or at WWW.FRESHFROMFLORIDA.COM/DIVISIONS-OFFICES/CONSUMER-SERVICES. Our registration number is CH802. Registration does not imply endorsement, approval, or recommendation by the state. One hundred percent of contributions benefit United Way of Palm Beach County, a not-for-profit tax-exempt organization.