Accounts Payable & Human Resources Coordinator

United Way of Westchester And Putnam, Inc.; City of White Plains (NY); Hybride; USD 50 000 - 55 000; Plein temps

Résumé du poste

United Way of Westchester and Putnam in White Plains, NY is seeking an Accounts Payable & Human Resources Coordinator to manage the payable cycle, payroll support, onboarding and HR records across Finance and HR functions.

The ideal candidate is highly organized, detail oriented, and able to handle confidential financial and employee information with professionalism. The role offers in-person work four days per week with one remote day, reporting to the Finance Director & COO.

Qualifications

• Bachelor’s degree and 2+ years of Accounting, Finance, HR or related experience.
• MS Excel skills required; QuickBooks experience preferred.
• Experience with accounts payable, payroll, or HR administration preferred.

Responsabilités

• Coordinate cash, accounts payable and general ledger reporting.
• Administer payroll through a third party provider and process changes for new hires and terminations.
• Coordinate employee onboarding/offboarding and maintain confidential personnel files.
• Support recruitment, benefits administration and HR documentation.

Connaissances

Organizational skills

Communication skills

Analytical skills

Attention to detail

Confidentiality

Multitasking

Problem solving

Formation

Bachelor’s degree

Associates degree with relevant experience

Outils

MS Excel

QuickBooks

Description du poste

Position: Accounts Payable & Human Resources Coordinator

Reports To: Finance Director & Chief Operating Officer

Category: Full Time, non-exempt

Location: White Plains, NY (In-Person 4 Days, Remote 1 Day at the discretionof supervisor and when scheduling permits it)

Salary: $50,000 to $55,000

Summary of the Position

Under general supervision, this position is primarily responsible for coordinating accounts payable, daily cash and the support of the general ledger. The position will perform a variety of administrative duties on an “as needed” basis which includes accounts payable and general ledger analysis, employee onboarding and offboarding, maintaining personnel records, and the like. The position requires moderately complex accounting work and a knowledge of standard bookkeeping procedures.

About the Organization

At the United Way of Westchester and Putnam (UWWP) we believe thatWE ARE STRONGER TOGETHERand that it is only by beingUNITEDthat we can change the world for the better.

In Westchester and Putnam more than 41 percent of households are living in poverty or paycheck to paycheck, what we call ALICE (Asset Limited, Income Constrained, Employed). These are often hardworking families struggling to make ends meet and provide a better life for their children. But for these families, when funds run short, they are forced to make impossible choices between childcare, paying the rent, filling a prescription, or fixing a car. They are our preschool teachers, home health aides, and retail salespeople – workers essential to keeping all our communities and economies humming, yet who struggle to pay their own basic bills.

We achieve results three ways. First, by investing dollars or essential goods in programs with proven results.Second, by providing direct services to the community such as our free 211 Information and Referral Helpline, our Ride United Food Distribution program, our Education United free, bilingual Afterschool Program, and so much more. And finally, by fostering collaborations with community stakeholders, leaders, and partners to change the way we look at and solve problems. Every year, we collaborate with hundreds of nonprofit partners and governmental agencies, and our work positively impacts hundreds of thousands of individuals.

Our United Way has a $12 million budget and 37 FT and 50 PT staffers, who collectively generate almost $48 million in impact for Westchester and Putnam families in crisis.

Our United Way has a purpose-driven, results-oriented, caring culture, that prioritizes the greater good, working hard, and getting things done, while building mutual trust amongst our teammates, taking risks, and having fun in the process.

Position Summary

Accounts Payable & Human Resources Coordinator provides day-to-day support across the organization’s Finance and Human Resources functions. This position plays an important role in maintaining accurate financial records, coordinating accounts payable and payroll processes, supporting employee onboarding and offboarding, maintaining personnel records, and ensuring that administrative processes are completed accurately and on time.

The ideal candidate is highly organized, detail oriented, comfortable working across multiple functions, and able to handle sensitive financial and employee information with a high degree of professionalism and confidentiality.

Core Responsibilities

Finance & Accounts Payable

• Coordinates cash, accounts payable, and general ledger reporting.
• Manages the accounts payable cycle, including invoices, GL coding, check requests, disbursements, and vendor records.
• Participates in General Ledger input, maintenance, reconciliation, and analysis.
• Assists with monthly and year end closes and other accounting duties as needed.

Payroll

• Administers payroll through a third party provider, ensuring accurate and timely processing.
• Processes payroll changes related to new hires, separations, compensation, deductions, and other employee updates.
• Maintains accurate employee PTO balances and payroll records.
• Works with Finance and Human Resources to resolve payroll questions and discrepancies.

Human Resources

• Coordinates employee onboarding and offboarding, including required documentation and internal processes.
• Maintains accurate and confidential employee personnel files and HR records.
• Supports recruitment, benefits administration, employee documentation, and routine HR correspondence.
• Tracks required trainings, policy acknowledgments, performance reviews, and other employee records.
• Supports employee engagement, staff recognition, and People & Organizational Culture initiatives.

Skills & Qualifications

• Bachelor’s degree and two years of Accounting, Finance, Human Resources, or related experience. An Associates degree with additional relevant experience will be considered
• MS Excel skills required; QuickBooks experience preferred.
• Experience with accounts payable, payroll, or Human Resources administration preferred.
• Strong organizational, communication, analytical, and problem solving skills.
• Excellent attention to detail and accuracy.
• Ability to maintain confidentiality and manage multiple priorities.

Related Skills

• QuickBooks accounting software experience preferred.
• Excellent verbal and written communication skills.
• Good organizational and planning skills.
• Strong analytical and problem-solving skills.
• Attention to detail and a high level of accuracy.
• Ability to maintain confidentiality and exercise sound judgment when handling employee and financial information.
• Ability to manage multiple priorities and meet deadlines.
• Strong interpersonal and customer service skills.
• Ability to work collaboratively across departments and with employees at all levels of the organization.

Other requirements

• Standard office work environment.
• Ability to lift 20 pounds (file boxes, etc.)
• Rare local travel/use of personal auto to events within the regional area.
• UWWP is considered an “Essential Crisis Response Business” by New York State. Thus, during times of declared disaster, you may be asked to assist with emergency response duties as necessary.
• Other duties as assigned.

For all External and Internal applicants

UWWP is committed to fostering a workplace culture that values all perspectives, promotes fair treatment, welcomes full participation at all levels, and upholds the highest standards of respect and professionalism in all interactions. We understand that by valuingthe visible and invisible qualities that make everyone who they are and welcoming their unique perspectives, backgrounds, and experiences we further advance our mission, support our communities, and strengthen our organization.

Any applicant that is disabled as defined under the American Disabilities Act (herein referred to as the ADA) must be able to perform the essential job functions as listed herein either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case individual basis.

Statements in this job description are intended to describe the general nature of the work being performed and are not intended as a complete comprehensive list of all responsibilities, skills required for the position, or duties.