Finance & Grant Administrator

Boys & Girls Club of St Lucie County Inc; Town of Florida (NY); On-site; USD 37,440 - 43,680; Full time

Job summary

Boys & Girls Clubs of St. Lucie County is hiring a Finance & Grants Administrator to manage day-to-day accounting tasks and support grant reporting to guide management decisions.

The role requires performing month-end close tasks, grant administration, and collaboration with the Finance Manager in a nonprofit environment. Strong Excel/Outlook skills and attention to detail are essential.

Qualifications

• Associate degree or equivalent with finance/administration experience.
• Experience in a nonprofit environment is preferred.
• Proficient in Microsoft Office applications and data entry.

Responsibilities

• Assist with month and year-end close processes.
• Grant administration including monthly/quarterly reporting.
• Support accounts payable and accounts receivable tasks.
• Prepare and submit required reports and invoices by deadlines.
• Maintain accurate postings and records for grants and finance.

Skills

Attention to detail

Organizational skills

Analytical skills

Multitasking

Communication skills

Deadline-driven

Interpersonal skills

Education

Associate degree

Tools

Outlook

Word

Excel

Job description

Job Title: Finance & Grants Administrator

Salary: $18-$21

Hours: 40 hours per week; Non-Exempt

Benefits: 401K Plan, Employee Assistance Program, and more

Reports to: Finance Manager

Location: 607 N. 7th St., Ft. Pierce, Fl 34950

JOB PURPOSE

The basic functions of the Finance Specialist are to process the day-to-day accounting tasks for the organization and to support analysis for reporting to guide management in the business decision-making process necessary to facilitate the achievement of desired business results on a weekly, quarterly, and monthly basis.

Duties & responsibilities

• Assist with month and year-end close
• Grant Administration - Running Monthly/quarterly grant reporting, time card computation
• Copying, scanning, filing, and obtaining signatures for various grant programs
• Manages and supports the grant requirements and implementation for the organization
• Assist with preparing and submitting reports, invoices, including quarterly reports by required/established deadlines, including revenue and expenditure reporting
• Assist Finance & Grants Specialists with Accounts Payable – Credit card, receipt tracking, invoice entry, weekly check runs
• Assist Finance & Grants Specialists with Accounts receivable – depositing checks, deposit entries, invoicing, contacting for past due balances via phone & email
• Maintain the accuracy of accounts by verifying, allocating, and posting transactions
• Maintain detailed records of customer interactions and payment arrangements
• Organize and update relevant data using various computer applications
• Accurately and efficiently type and word-process various documents and electronic information
• Maintain historical records

OTHER DUTIES & RESPONSIBILITIES

• Actively participate in mandatory Club training and All Staff meetings
• Occasionally may be required to work special events promoted by the organization
• Support other projects as needed
• Work closely with the Finance Manager and Finance & Grants Specialists
• Complete any additional assignments as requested by Management

Other

Consistent and reliable transportation is required for this position.

Requirements

BACKGROUND SCREENING

• Must submit to and pass Level 2 background screening through the Florida Department of Children & Families.
• Must pass pre-employment drug test
• Current CPR/First Aid certification preferred.

EDUCATION / EXPERIENCE

Associate degree, two or more years of administration or finance experience, or equivalent combination of education and experience, preferably in a non-profit environment.

SKILLS/KNOWLEDGE

• Proficient in Outlook, Word and Excel
• Strong attention to detail
• Strong organizational and analytical skills
• Ability to manage multiple projects simultaneously
• Ability to calculate figures and amounts, such as discounts, interest, and percentages
• Strong oral and written communication skills
• Self-starter with the ability to work in a fast-paced environment with critical deadlines
• Ability to interact with all levels of management and team members
• Non-profit and/or Charitable Foundation skills helpful
• Ability to consistently meet all deadlines

Travel

Some travel may be required for training and/or other business purposes.

Working conditions

Our offices, neighborhood clubhouses, and school-based clubs are fast-paced work environments and are strategically located in areas of St. Lucie County. Flexibility to work different schedules and locations is required due to changing business demands. General office conditions are the standard work environment (standing, sitting, and walking).

Boys & Girls Clubs of St. Lucie County is an equal opportunity employer and a smoke, drug, and alcohol-free workplace.

PHYSICAL DEMANDS

• The usual and customary methods of performing the job’s functions require the following demands: some lifting, carrying, pushing and/or pulling, stooping/kneeling, reaching with hands and arms, and finger dexterity.
• This position requires extended talking, listening, sitting, walking, and standing; computer viewing, and keyboard entry. Regularly lifting up to 25 pounds.
• Daily operation of personal motor vehicles relevant to carrying out job duties is required for this position.
• Ability to think strategically and ability to sit for more than four hours per day.