Accounting Specialist - MFBLA

InterContinental Hotels Group; Planeport (TX); On-site; USD 2,480,000 - 3,168,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Dental insurance

Vision insurance

401k

Job summary

InterContinental Hotels Group is seeking an entry-level accounting clerk for our hotel operations, with supervision from senior staff. The role involves posting to journals, reconciling banks, processing invoices, and assisting with daily financial tasks in a hotel setting.

The position requires a high school diploma and 1 year of accounting clerical experience, plus fluent English. Expect varied shifts including nights, weekends, and holidays, with a comprehensive benefits package and on-site

Qualifications

• High school diploma or equivalent and 1 year experience in an accounting clerical, front office, or reservations position or similar.
• Ability to speak fluent English required.
• Shifts may vary across a 7-day period, including weekends, evenings, and holidays.

Responsibilities

• Perform routine accounting duties to ensure correct reporting of revenues and costs.
• Summarize and post data to journals and ledgers; reconcile bank accounts and verify records.
• Obtain approvals on invoices for payment and make proper accounting entries.
• Monitor aging of accounts, prepare statements and collection letters for delinquent accounts.
• Prepare and process billing, credit card disputes, and related reconciliations.
• Maintain accounting documentation and assist with clerical duties as needed.
• Prepare daily bank deposits and manage hotel funds; report discrepancies as required.
• Promote teamwork and coordinate with other departments for accounts information.
• May assist storeroom operations and reconcile banquet bar requisitions.
• May transfer balances and ensure internal controls and payroll alignment.

Skills

Fluent English

Basic accounting

Education

High school diploma

Job description

Your Day to Day –

Perform a variety of routine accounting duties to ensure correct reporting of revenues and costs, the timely payment of invoices, and/or timely receipt of monies owed to the hotel.

Duties performed are at entry-level in a training capacity, with supervision from higher-level accountants.

Summarize and post data to journals, ledgers and other accounting records; total and balance accounts; reconcile bank accounts; check and verify records.

Obtain approvals from department heads on invoices to be paid; make proper accounting entries in ledger; reconcile discrepancies with vendors; prepare transmittal of invoices for payment by CMH Accounting.

Prepare and monitor monthly aging of accounts; prepare statements and collection letters for delinquent accounts; make phone calls to collect accounts excessively overdue.

Approve and process direct billing requests; prepare all bills and mail invoice statements as outlined per Internal Audit Standard. Research and investigate all credit card disputes; make proper adjustments/charge backs as needed; balance and prepare all credit card transmittals. Ensure credit card reconciliations are prepared, balanced and discrepancies are resolved.

Maintain files of all accounting-related and/or audit documentation; may assist with clerical duties such as typing or phone coverage.

Prepare or assist in the preparation of daily bank deposits; maintain the hotel's funds to ensure that funds are of adequate amount, kept safely and properly accounted for; provide all daily change requirements; issue banks to cashiers and conduct periodic audits of banks as needed. Report over/short discrepancies as per Internal Audit Standards.

Responsible for maintenance of normal and routine controls to ensure reasonable protection of company assets.

Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include department heads throughout the hotel, for the purpose of providing or obtaining information regarding accounts.

May assist in various storeroom areas to include receiving, storing and dispersing hotel goods to ensure that each department's supply needs are met in a timely and efficient manner. Reconcile banquet bar requisitions.

May perform additional accounting-related duties such as transferring a balanced EDT each day, ensuring compliance with Internal Control Questionnaires, ensuring timely and proper payment of employees and reconciling time records to payroll, etc. May maintain purchase order system integrity or monitor/track other financial control procedures or systems.

May assist with other duties as needed or requested.

What We Need from You –

High school diploma or equivalent and 1 year experience in an accounting clerical, front office, or reservations position or similar; or an equivalent combination of education and work experience. Ability to speak fluent English required.

In the hotel industry we cater for our guest needs 24 hours a day, 7 days a week.

Even though a shift will be assigned, in occasions we may require working varying shifts across a 7-day period, including weekends, evenings, and public holidays.

Reading abilities are utilized often when reading invoices and work materials.

Mathematical skills are used frequently to perform calculations, reconcile account balances, etc.

Frequent contact with guests and outside vendors is necessary to resolve billing issues or answer questions. Strong customer service skills are required.

May be required to work nights, weekends, and/or holidays.

The hourly pay for this role is $20.06. We offer a comprehensive package of benefits including paid time off, medical/dental/vision, insurance, 401k, and many other benefits to eligible employees.