Accounting Specialist | Detail-Driven & Impactful

Active911; Philomath (OR); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Full medical, dental, vision insurance

Generous paid time off

401(k) with company contribution

Gym Membership Reimbursement

Employee First Responder Bonus

Homebuyer assistance

Job summary

Active911 in Philomath, Oregon is seeking an Accounting Specialist to support day-to-day AP, banking, payroll, and month-end close. You will process payments, reconcile transactions, support customer billing, and contribute to IT equipment logistics.

This role emphasizes accuracy, reliability, and collaboration across teams to keep finance operations smooth and the office culture engaging. You’ll handle bank reconciliations, card transactions, and vendor queries while growing into more month-end

Qualifications

• Associate degree or equivalent work experience in business/Accounting fields.
• 2–4 years of bookkeeping, AP, or accounting support experience.

Responsibilities

• Process bill payments for approval in Bill.com and categorize transactions.
• Support incoming customer payment reconciliation (checks/ACH) against invoices.
• Prepare payroll for manager approval in HRIS and track benefits and bonuses.
• Assist with month-end close tasks and bank/credit card reconciliations.
• Respond to billing inquiries and meet Finance SLAs.
• Package, label, and ship customer hardware daily.
• Maintain IT equipment inventory and assist with setup for new hires.
• Support office events and maintain a welcoming workplace.

Skills

QuickBooks Online

GAAP basics

Excel (formulas, pivots)

Chart of accounts coding

Attention to detail

Deadline reliability

Written communication

Education

Associate degree

Tools

Bill.com

Divvy (corporate card)

ADP/HRIS payroll

Job description

Active911 in Philomath, Oregon is seeking an Accounting Specialist to support day-to-day AP, banking, payroll, and month-end close. You will process payments, reconcile transactions, support customer billing, and contribute to IT equipment logistics.

This role emphasizes accuracy, reliability, and collaboration across teams to keep finance operations smooth and the office culture engaging. You’ll handle bank reconciliations, card transactions, and vendor queries while growing into more month-end