Accounting Specialist - CLTS

Marathon County Public Library; United States; On-site; USD 29,000 - 42,000; Full time

Job summary

Marathon County is seeking an accounting support professional to join the Social Services Department's financial services team. You will handle data entry, billing, and various accounting tasks in a collaborative environment with attention to confidentiality.

The role requires strong communication skills, detail orientation, and proficiency in Microsoft Office. Typical schedule is 40 hours weekly, with consideration for blended in-office/remote work after training.

Qualifications

• Associate's degree in accounting with one year experience in financial records or equivalent, or high school graduation with accounting coursework and five years experience.
• Ability to perform data entry accurately and handle financial records with discretion.
• Strong communication, interpersonal skills, and proficiency in Microsoft Office.

Responsibilities

• Perform data entry for various department units, including service plans and authorizations.
• Prepare monthly claims and review for accuracy; follow up to ensure payments are received.
• Process and remediate claim denials; place orders for clients enrolled in programs.
• Calculate and bill parental fees according to state guidelines; interact with collaborators and state agencies.
• Maintain software used for program processing and ensure compliance with state requirements.

Skills

Data entry

Billing

Accounting

Microsoft Office

Detail-oriented

Education

Associate's degree in accounting

High school diploma with accounting coursework

Tools

Microsoft Excel

Job description

Job Posting End Date: 11-06-2026 Worker Sub-Type: Regular Scheduled Weekly Hours: 40

Position Summary

This position is available in the Marathon County Social Services Department. This individual will work in a team environment as a member of the financial services team, providing support for various department units with duties including data entry, billing, and accounting functions. The successful candidate will be dependable, flexible, well organized, detail-oriented, and customer-focused. An individual with excellent oral and written communication skills, solid interpersonal skills, and strong computer skills is required. The work schedule is 40 hours per week, and hours of work are 7:30 a.m. to 4:30 p.m. Monday through Thursday, and 7:30 a.m. to noon on Friday with a half hour unpaid lunch each day. After a training period, a blended schedule of in-office and remote work may be approved. As an employee of the Department of Social Services and Marathon County, you will play a crucial role in managing and safeguarding confidential and sensitive information. This position requires a high level of impartiality, integrity, neutrality, and confidentiality.

Qualifications

Associate's degree in accounting and one (1) year experience working with financial records as a major part of job duties; OR high school graduation or its equivalent, supplemented by formal course work in accounting, and five (5) years' experience working with financial records as a major part of job duties. Other combinations of education and experience may be considered.

Examples of Work Performed

• Performs significant amounts of data entry (up to 75% of workload) including entering data to create Individual Service Plans and Service Authorizations for Children’s Long Term Support clients.
• Prepares monthly claims for Children’s Long Term Support case management and other services to the Third Party Administrator; reviews claims for accuracy and completeness; performs necessary follow up duties to ensure all payments are received.
• Processes and remediates claim denials received from the Third Party Administrator.
• Places one-time and recurring orders for items for clients enrolled in the Children’s Long Term Support Program.
• Calculates and bills parental fee financial liability for the Children’s Long Term Support program according to State guidelines.
• Interacts with other financial team members, case workers, service providers, Third Party Administrator, and State agencies.
• In collaboration with City-County IT Department and other counties, maintains software utilized for the processing of Children’s Long Term Support Individual Service Plans and Service Authorizations and ensures that the software is in compliance with State of Wisconsin requirements.
• Maintains regular and predictable attendance and performs related work as required.
• Other assigned responsibilities may include, but are not limited to: preparing daily deposit, issuing gift cards, tracking financial records, entering data for accounts payable, responding to inquiries about financial information, and maintaining files and documents.

Knowledge, Skills & Abilities

Knowledge of basic accounting principles Ability to work with numbers rapidly and accurately Ability to consistently pay attention to detail Ability to perform data entry into computer applications quickly and with a high degree of accuracy Ability to learn Children’s Long Term Support program rules and apply them to unique situations Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution. Ability to solve problems and find errors by backtracking logically through records Intermediate Microsoft Office skills Ability to maintain confidentiality Ability to establish and maintain effective working relationships with other employees. Ability and willingness to contribute to a positive work culture that emphasizes excellent customer service and teamwork.

Compensation

Starting pay rate $25.81 per hour + Marathon County benefits

Physical Requirements

Low Physical Requirements - Job involves minimal physical exertion or movement. This job typically requires prolonged sitting, limited walking, or minor lifting.

Selection Procedure

The selection of the successful candidate may be made by assessment of education and work experience, oral interview, review of references, and/or other job-related selection procedures. Depending on position requirements, the selected candidate may be required to satisfactorily complete post-offer assessments, including but not limited to education verification, background checks, driver license verification, paid for by the County.

Equal Opportunity Employer

Marathon County is an Equal Opportunity Employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, or protected veteran status.

Special Accommodations

Marathon County will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Employee Resources Department office or phone [phone] to request special accommodations prior to the application deadline.

Notice to Applicants

Wisconsin Statutes, Sections 19.36 (7), 64.09 (5), and 64.11 (7) require public employers to treat the following items as a public record: Each applicant’s application, records, recommendations, and qualifications except as provided in Section 19.36 (7), Wis. Stats. that allows the identity of an applicant to remain confidential if the applicant requests in writing that the County not provide access to this information. If you choose not to have this information become a public record, you must make such a request in writing to the Employee Resources Department. If you become a finalist for the position, your identity may be disclosed as required by law Marathon County was officially established in 1850 and is the largest of Wisconsin’s 72 counties today. Centrally located, Marathon County is easy to find, but with 1,584 square miles of natural beauty set in the Wisconsin River Valley, it is hard to leave. Marathon County has a population of 137,958 including the Wausau metropolitan area of 70,000. Marathon County offers a combination of big city amenities with the look and feel of the great north-woods, surrounded by hills, lakes, and rivers; complete with small town hospitality. Our community takes pride in its natural beauty, abundant recreation opportunities, quality education, healthcare, diversity, industry, and overall quality of life. Whether you enjoy fishing, boating, biking, swimming, hiking, cross country or downhill skiing, snowmobiling, ATVing, camping, or anything in between, Marathon County is the place to be! In fact, Wausau and Central Wisconsin was voted as The BEST Place in Wisconsin for Outdoor Activities by the readers of Wisconsin Trails magazine. In addition to four seasons of recreation, Marathon County also has a thriving arts community, events and festivals, an active nightlife scene, diverse dining options, and a convenient regional airport. Basecamp Greater Wausau offers eligible out-of-state professionals a $10,000 relocation grant and additional benefits to help them build a life in the Greater Wausau region. The Greater Wausau Prosperity Partnership (GWPP) is facilitating the program in collaboration with regional project partners. Marathon County is an Equal Opportunity Employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information or protected veteran status Please contact us at 715-261-1457 OR 715-261-1451.