Accounting Specialist, AP & Systems

Namaste solar; Longmont (CO); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health and dental insurance

Life insurance

Short-term disability

Long-term disability

401(k) program

Voluntary life insurance

Paid volunteer time

Flexible paid time off

Free Employee Assistance Program

Free RTD EcoPass

Discounts to put solar on your home

Job summary

Namaste Solar, an employee-owned cooperative in Colorado, seeks an Accounting Specialist for AP & Systems. You will own vendor onboarding, invoice processing, approval workflows, payment administration, and AP system configuration in Sage Intacct, Stampli, and RAMP.

You will work with project managers and accounting to ensure accurate processing, strong controls, and efficient procure-to-pay operations. Involves month-end close support and process improvements.

Qualifications

• 3+ years of Accounts Payable, accounting, or related finance experience.
• Experience with ERP systems.
• Experience with Sage Intacct, Stampli, RAMP (credit card processing) or similar AP automation platforms preferred.
• Construction, solar, renewable energy, or project-based accounting experience preferred.

Responsibilities

• Process vendor invoices accurately and timely.
• Review invoices for proper coding, supporting documentation, and approval compliance.
• Monitor AP aging and resolve outstanding vendor issues.
• Coordinate payment processing including ACH, check, and wire payments.
• Reconcile AP subledger to the general ledger.
• Assist with month-end AP accruals and closing activities.
• Prepare annual 1099 reporting and vendor tax documentation.

Skills

Accounts Payable

ERP systems

Sage Intacct

Stampli

RAMP

Excel

Communication

Tools

Sage Intacct

Stampli

RAMP

Job description

Position Summary

Namaste Solar is an employee-owned worker cooperative with a democratic, progressive, and unique work environment. We value earned leadership, strong teamwork, the process of building consensus, transparency, and accountability. We enjoy each other's company, share aligned values, and appreciate working in a respectful, positive, and rewarding environment.

The Accounting Specialist, AP & Systems is responsible for the administration, execution, and continuous improvement of the Company's Accounts Payable processes and supporting financial systems. This role serves as the primary owner of vendor onboarding, invoice processing, approval workflows, payment administration, and AP-related system configuration within Sage Intacct, Stampli, and RAMP.

The position works closely with project managers, department leaders, vendors, and the accounting team to ensure accurate financial processing, strong internal controls, and efficient procure-to-pay operations. The role also supports month-end close activities, reporting, and process improvement initiatives.

Essential Duties and Responsibilities

Accounts Payable Operations

• Process vendor invoices accurately and timely.
• Review invoices for proper coding, supporting documentation, and approval compliance.
• Monitor AP aging and proactively resolve outstanding vendor issues.
• Coordinate payment processing including ACH, check, and wire payments.
• Reconcile AP subledger to the general ledger.
• Assist with month-end AP accruals and closing activities.
• Prepare annual 1099 reporting and vendor tax documentation.

Vendor Management & Onboarding

• Administer vendor onboarding process.
• Maintain vendor records including:
  • W-9 forms
  • Banking information
  • Remittance details
  • Insurance certificates
  • Workers' compensation documentation
  • Compliance documentation
• Coordinate vendor setup approvals and changes in accordance with internal controls.
• Validate vendor banking updates and maintain supporting documentation.

Financial Systems Administration

• Serve as primary business user for Stampli, RAMP, and AP-related processes within Sage Intacct.
• Maintain approval workflows, coding structures, and routing rules.
• Support system integrations and troubleshooting efforts.
• Coordinate testing of process improvements and system enhancements.
• Train new users on AP workflows and procedures.
• Partner with accounting leadership to improve automation and efficiency.

Process Improvement

• Identify opportunities to streamline invoice processing and approvals.
• Develop and maintain AP policies and procedures.
• Create reports and dashboards to monitor AP performance and workflow efficiency.
• Recommend best practices for vendor management and internal controls.

Accounting Support

• Assist with month-end close activities.
• Support account reconciliations.
• Assist with audit requests and supporting schedules.
• Support special projects and process improvement initiatives as assigned.

Qualifications

Experience

• 3+ years of Accounts Payable, accounting, or related finance experience.
• Experience with ERP systems required.
• Experience with Sage Intacct, Stampli, RAMP (credit card processing) or similar AP automation platforms strongly preferred.
• Construction, solar, renewable energy, or project-based accounting experience preferred.

Knowledge, Skills & Abilities

• Strong understanding of Accounts Payable processes and internal controls.
• Working knowledge of Generally Accepted Accounting Principles.
• Experience managing vendor onboarding and compliance documentation.
• Ability to identify and resolve process inefficiencies.
• Strong organizational and time management skills.
• Excellent communication and customer service skills.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Ability to work independently while collaborating effectively with cross-functional teams.

Compensation and Benefits

• Compensation will be dependent on experience, certifications, and licenses.
• Health and dental insurance within the first 30 days.
• Life insurance, short-term disability, and long-term disability.
• 401(k) program.
• Voluntary life insurance.
• Paid volunteer time.
• Flexible paid time off.
• Free Employee Assistance Program.
• Free RTD EcoPass.
• Discounts to put solar on your home.

Application Deadline

As required by Colorado state law, Namaste Solar must communicate an application deadline for this position. We reserve the right to extend this application deadline with or without notice.

Equal Employment Opportunity

Namaste Solar is committed to cultivating an inclusive environment where people can bring their authentic selves to work. We recognize that diverse teams make strong teams, and we encourage people from all backgrounds to apply. All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other factors prohibited by law.