Accounting Specialist - Accounts Receivable

Wellness Pointe; Longview (TX); On-site; USD 52,000 - 72,000; Full time

Job summary

Wellness Pointe in Texas is seeking an Accounting Specialist - AR to manage receivables and reconcile general ledgers and multiple bank accounts. The role requires meticulous attention to detail and accuracy.

You will collaborate with Billing staff to resolve discrepancies, prepare deposits and GL entries, and monitor electronic payments. Experience with Sage is a plus, and knowledge of 403b and grants processes will be advantageous.

Qualifications

• Associate degree in accounting or related field, or 5 years accounting experience.
• Ability to maintain confidentiality.
• Valid Texas driver license and auto liability insurance.

Responsibilities

• Process clinical payment information for the financial system (Sage).
• Reconcile clinical payments with bank records for accuracy.
• Collaborate with Billing Office Manager to resolve discrepancies.
• Reconcile bank statements for multiple accounts and report to executives.
• Prepare deposits and record GL entries; monitor electronic payments.
• Process 403b retirement plan activity after payroll; assist quarterly audits.

Skills

Accounting basics

Mas90

Attention to detail

Professional image

Independent work

Communication

Organizational skills

Problem solving

Education

Associate degree or 5 years experience

Tools

Sage

Job description

Position Summary

The Accounting Specialist - AR will perform a variety of accounting duties that range in level of complexity from general accounting duties such as managing receivables to more complex duties such as reconciling the general ledger accounts as well as multiple bank accounts.

Minimum Requirements

• Associate's degree in accounting, finance or a related field, or five years of accounting experience.
• Mental and physical health sufficient to meet the demands of the position.
• Must be able to adhere to all client related policies and procedures including confidentiality.
• Requires a valid Texas Driver's License, appropriate driving record and auto liability insurance that meets the minimum required by State of Texas statute.

Essential Functions

• Collect, review and prepare clinical payment information to be recorded in the financial accounting system (Sage).
• Verifies and reconciles all clinical payment activity to the bank records to ensure accuracy and completeness.
• Works closely with Billing office Manager and billing staff to address any discrepancies.
• Reconciles bank statements for multiple bank accounts and prepares reconciliation reports for Executive review and approval.
• Prepares deposits for non-clinic deposits and makes corresponding GL entries as well as review bank activity to record all electronic activity (Direct deposits, ACH, EFT)
• Prepares, reviews and transmits the 403b retirement plan activity to retirement TPA after each payroll.
• Completes quarterly 403b audits by reconciling 403b database records to actual payroll records and makes corrections as necessary.
• Maintains and reconciles cash accounts and makes correcting journal entries as necessary.
• Semi-monthly payroll audit. Ensures labor costs are charged to correct accounts. Makes entry to record payroll activity to the general ledger after final payroll is processed. Same process for any off-cycle payrolls that are processed.
• Process payroll, when needed, in accordance with the payroll procedures.
• Prepares and submits semi-monthly grant billing for Federal grants and sub-awards.
• Prepares quarterly Financial Status Report for federal awards and completes submission using the Payment Management System portal.
• Assists with monthly state grant billing by preparing billing reports as needed.
• Records all grant revenue and establishes the receivable in the AR module.
• Prepares and submits annual Unclaimed Property report and remittance to the state.
• Carries out other duties as assigned.

Required Skills

• Familiar with basic principles of accounting (audits, reporting, GL account entry/maintenance, etc...)
• Knowledge of electronic accounting software (Mas90 preferred)
• Attention to detail with emphasis on accuracy and quality
• Energetic, forward-thinking and creative individual with high ethical standards and an appropriate professional image.
• The ability to work independently and effectively under pressure.
• Demonstrated human relation and effective communication skills also required.
• Superior organizational and problem solving skills

Physical Requirements

Requires sitting, standing and walking for extensive periods of time. Requires working under stressful conditions or working irregular hours.

The employee frequently is required to reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Ability to work with a moderate noise level in the work environment is required.

The occupant may, at times, lift and/or move objects up to 30 pounds. The noise level in the work environment is usually moderate.