Finance Clerk I - Accounting/Budget

City-of-Manhattan-Kansa; Manhattan (KS); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Boot/Clothing allowance

City cell phone

Retirement (KPERS)

Excellent benefits package

Paid holidays

Paid vacation

Paid sick leave

Parental leave

Education reimbursement

Job summary

The City of Manhattan is seeking a detail-oriented Finance Clerk to handle accounts payable and receivable, process payments, and provide clerical support for the Finance Department. The role includes reviewing contracts, maintaining 1099 compliance, and producing timely monthly reports.

Regular daytime hours are Monday–Friday, with opportunities for overtime as needed. Strong Excel and SharePoint skills are required, along with a high school diploma and 2 years of related experience.

Qualifications

• Two years of professional work experience in accounts payable/receivable, or banking.
• Advanced Microsoft Office skills (Excel & SharePoint).

Responsibilities

• Performs Accounts Receivable and Accounts Payable duties.
• Review contracts and purchase orders for policy compliance.
• Process 1099s and maintain 1099 compliance records.
• Input data into monthly reports and maintain reporting schedules.
• Operate basic office equipment and work on time-sensitive projects.
• Provide general clerical and administrative support for the Finance Department.
• Assist as Travel Card/Visa Coordinator with card policies and statements.
• Attend meetings, maintain records, and handle challenging situations.

Skills

Accounts Payable/Receivable experience

Advanced Excel

SharePoint

Education

High school diploma

Job description

Description

(Regular, Non-Exempt)

Starting Salary Range: $18.15 - $21.78/hour, DOQ

Closing Date: Open until filled, may close at any time

Shift/Workdays and Hours: Monday - Friday, 8:00AM - 5:00PM

Summary/Objective

This position is involved in a diverse range of duties in accounts payable, accounts receivable and clerical activities of the Finance Department and provides general support for the department as needed with various responsibilities including processing of payments, answering the telephone, answering customer questions, providing accurate information, receipting money, typing correspondence, and filing records.

Essential Functions

Performs Accounts Receivable and Accounts Payable duties.

• Performs A/R and A/P duties including processing warrant checks, prepaids, utility bills, statements, creating charges, receipting payments, etc.
• Review contracts and purchase orders to ensure compliance with City purchasing policies and procedures.
• Process 1099’s, maintain and secure records necessary for 1099 compliance, and submit required documents according to regulations and established deadlines.
• Collects and inputs information/numbers into the applicable monthly report(s). Completes reporting needs in a timely manner by maintaining a schedule of recurring reports or assignments.
• Uses and operates a variety of basic office equipment (e.g., copiers, calculators, telephones, fax machines) in the course of completing assigned work tasks.
• Works independently and carries out a variety of critical and time sensitive projects without detailed instructions.

Performs additional clerical and administrative support duties as required.

• Performs administrative tasks for the Finance Department including organizing files, budget book formatting, creating forms, audit tasks, etc.
• Answers the telephone and email, answers internal and external customer questions, types of correspondence and files records.
• Distributes mail to the Finance Department personnel in a timely manner.

Travel Card/Visa Coordinator.

• Serves as the Travel Card/Visa Coordinator by ordering and Canceling cards, training on card policies, processing monthly Visa statements, etc.

Perform additional duties as required.

• Attends meetings and training.
• Maintains records and documentation.
• Uses good judgment and patience when handling challenging situations and/or people.
• Occasional overtime to fulfill departmental needs.
• Ensures compliancy with all applicable regulations, policies, and procedures in all duties.

Requirements

Required Education and Experience

• High school diploma, GED, or equivalent.
• Two (2) years of professional work experience in accounts payable/receivable, or banking experience.
• Advanced Microsoft Office skills (especially Excel & SharePoint).

Preferred Education and Experience

• Three to five (3 - 5) years professional work experience.

Compensation & Benefits

• Boot, Clothing and Vehicle Allowances, if applicable.
• City Issued Cell Phone, if applicable.
• Retirement/Pension - City employees are required by statute to contribute to the Kansas Public Employees Retirement System (KPERS). Voluntary retirement contributions are offered with Nationwide, Mission Square, and Empower KPERS 457.
• Medical, Dental, Vision - The City offers an excellent benefits package that includes wellness, medical, vision, dental, and prescription drug benefits.
• Paid Holidays – 10.5 paid holidays per year plus one additional floating holiday.
• Paid Vacation - 12 to 26 days per year based on years of service.
• Paid Sick Leave - 12 days per year.
• Paid Parental Leave - up to 6 weeks of paid leave.
• Education Reimbursement, Professional Development. Certifications/Licensure - The City will reimburse up to $8,000 per calendar year for tuition and fees. Professional Development funds are based on department budget. Certification/licensure may be reimbursed by the City.
• Other Benefits - Long-term disability, employer paid group life insurance, basic life insurance, employee assistance program and an array of voluntary benefit options.