Accounting Specialist - A/P

Mid-States Distributing, LLC; Fort Worth (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Mid-States Distributing, LLC in Fort Worth, TX seeks a professional to manage accounts payable and vendor relationships, ensuring accurate invoicing and timely payments. This role supports our farm, ranch and home supply operations for a large cooperative.

You will process invoices, reconcile statements, assist with new vendors, and collaborate across teams to improve processes while upholding GAAP. Strong Excel, 10-key and data-entry speed are essential.

Qualifications

• Accounting, Finance, or Business Degree
• College level course work in Accounting
• Accounting or financial internship or work experience preferred

Responsibilities

• Manage supplier accounts for accurate, timely transactions
• Oversee daily invoice production and ERP entry
• Review EDI batches, troubleshoot errors with vendor
• Prepare weekly checks and backup docs
• Reconcile discrepancies and past-due items
• Assist with claims and new vendor setup
• Communicate with suppliers by email/phone
• Maintain organized files and processes
• Perform special projects as requested
• Support teamwork and positive working relationships
• Uphold GAAP and process controls

Skills

Accounts Payable

Vendor Relations

Invoicing

GAAP

Excel

10-key

Data Entry

Organized

Education

Accounting Degree

College accounting coursework

Internship in accounting/finance

Tools

ERP System

Microsoft Office

Job description

Mid-States Distributing ("Mid-States") is the leading Farm, Ranch and Home Retail Cooperative. Our company is owned by 34 independent Farm, Ranch & Home retailers (“Members”) who operate over 800 stores in 34 states and 9 Canadian provinces with combined annual sales in excess of 7.5 billion dollars. Our member owners retail items such as agriculture parts & supplies, petroleum products, hardware & tools, pet food, lawn & garden, animal health supplies, apparel & footwear, sporting goods and a variety of other products for the Farm, Ranch and Home.

We are looking for competitive people who like to win big and have fun doing it. We place a tremendous amount of emphasis on creating a unique and positive company culture. Most of our employees will tell you this is the best place they’ve ever worked. We value high energy people who like to work hard and play hard. Our consumers are primarily rural people raising “kids, cows and quarter horses” so traditional values like God, family and patriotism are important virtues around here. So, if you are enthusiastic and competitive, have a great attitude, good communication skills, are good at building relationships, love to win, and you like ice cream – Mid-States is the place for you! If you are not, please apply with our competitors!

Service oriented professional who takes pride in their ability to manage a portfolio of Supplier Accounts, maintain cordial vendor relationships, process invoices accurately and efficiently, manage business processes, reconcile account statements, collaborate with team members, and perform general accounting functions for the accounts payable group - problem solver, facilitator, communicator. Excellent development opportunity with potential to advance and lead.

Essential Functions:

• Manage a portfolio of Supplier accounts to ensure accurate and timely accounting of all transactions
• Participate, support, coordinate, or lead daily Invoice Production processes to ensure all aspects are coordinated and completed on schedule, and all invoices are entered into our ERP system
• Review and audit daily EDI batches and manage exceptions; trouble-shoot errors and work with EDI vendor to refine programming, as needed
• Prepare weekly check runs, quality control, backup documentation, and mailings
• Reconcile and resolve account discrepancies and past due items to ensure all vendors are paid on time, every time
• Assist with claims and credits filed by our members
• Assist with the new vendor setup process
• Professional communication with Suppliers via email and phone to build trusted working relationships and solve problems
• Organize your job duties, time, office files and space for maximum efficiency
• Perform special projects and duties as requested
• Teamwork - Promote positive, respectful working relationships and working environment
• Service Orientation – Understand that serving the A/P constituents well is essential for our business model
• Process Management – ability to see how individual work fits together into a master production process, ensure all individual elements are completed with quality, and constantly look for new ways to optimize
• Language and reasoning skills - Ability to identify problems, develop solutions, and facilitate implementation among multiple parties
• Combination of Accounting education and/or experience to ensure all transactions are processed in accordance with GAAP
• Must possess the ability to recognize and appropriately handle confidential materials
• Great communication and listening skills
• Organized, detail oriented, and motivated to succeed
• Proficient computer skills using Microsoft Office (Excel, Outlook and Word)
• Proficient 10-key and keyboard aptitude, data entry accuracy and speed
• Strong attention to detail
• Proficient with the use of the office equipment (label machines, copiers, fax, scanners and printers)

Required Education and Experience:

• Accounting, Finance, or Business Degree
• College level course work in Accounting
• Accounting or financial internship or work experience preferred

Supervisory Responsibility:

This position has no immediate supervisory responsibilities

Physical Demands and Work Environment:

Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean environment. The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping and significant fine finger dexterity.

Travel:

There is no travel required for this position.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.