ACCOUNTING SPECIALIST 1-2-ACCOUNTING TECHNICIAN

State of Louisiana; Houma (LA); On-site; USD 28,000 - 64,000; Full time

Job summary

The Louisiana Department of Transportation and Development (DOTD) in Houma Subdistrict 02 is seeking an Accounting Technician to manage vendor, contract, and payable files, and to ensure accurate invoicing and budget coding in accordance with DOTD and federal guidelines.

The position reports to the Business Office, offers progression within a Career Progression Group to Accounting Specialist 1-2 or Accounting Technician, and lists pay scales including a maximum of $5,734 per month for the

Qualifications

• One year of experience or training in accounting, auditing, bookkeeping, or financial operations.
• Experience substitution: Every 30 semester hours earned from an accredited college or university will substitute for one year of the required experience.

Responsibilities

• Accounting Services: Incumbent receives, prepares, and enters invoices from external vendors for payment on a daily basis and has responsibility for ensuring accurate processing of all payables, which requires the ability to make decisions to ensure coding is consistent with District's budget allocation and District policy.
• Reconcile invoice, goods receipt, and purchase order, process payment.
• Incumbent audits inventory levels of contract items against Goods Receipt For correct posting to each storage location. Creates and forwards payable package to Financial Services via Content Manager on a daily basis.
• Incumbent serves as liaison and/or contact person with Vendors as well as internal and external customers, concerning payment information and/or discrepancies. Create and implement Vendor Registration process to ensure successful transition for new vendors.

Skills

Accounting

Job description

DISTRICT 02-Unit 001

JOB NUMBER: 02/50331427/ACCT/9.10.26/LA

This position is located in the Business Office in the Houma Subdistrict 02 office. This position functions as DOTD procurement and must possess an extensive knowledge of DOTD procurement and accounting policies and procedures in accordance with Louisiana and Federal guidelines. This position maintains vendor, contract, and payable files. The incumbent of this position participates in a career progression group (CPG) with the highest level of Accounting Technician (AS 611). Incumbent must be self-motivated and be able to perform duties independently with little to no supervision on a daily basis.

At DOTD our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

One year of experience or training in accounting, auditing, bookkeeping, or financial operations or computations.

EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will substitute for one year of the required experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Accounting Services: Incumbent receives, prepares, and enters invoices from external vendors for payment on a daily basis and has responsibility for ensuring accurate processing of all payables, which requires the ability to make decisions to ensure coding is consistent with District's budget allocation and District policy. Accountable for accurate budget reporting through auditing expenditures prior to payment; confirming validity of charges; proper coding. Incumbent is responsible for recording contract payables via Standard or Confirming Purchase Order requiring working knowledge of DOTD procurement policies and procedures.
• Reconcile invoice, goods receipt, and purchase order, process payment.
• Incumbent audits inventory levels of contract items against Goods Receipt For correct posting to each storage location. Creates and forwards payable package to Financial Services via Content Manager on a daily basis.
• Incumbent serves as liaison and/or contact person with Vendors as well as internal and external customers, concerning payment information and/or discrepancies. Create and implement Vendor Registration process to ensure successful transition for new vendors.

Position Specific Details:

Career Progression:

As part of a Career Progression Group, vacancies may be filled from this recruitment as an Accounting Specialist 1-2 or Accounting Technician on the level of experience of the selected applicant(s).

The maximum salary for the Accounting Technician is $5,734.00 per month.

• Accounting Specialist 1 - $15.43/hourly SER
• Accounting Specialist 2 - $16.51/hourly SER
• Accounting Technician - $18.90/hourly SER

Appointment Type:

This position may be filled as a Detail to Special Duty or a Probationary appointment requiring 6-24 months on probation.

Contact Information:

Susan Callaghan

LA DOTD
Administrative Program Manager 2
[phone]

"The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type."

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here: Louisiana Rehabilitation Services - Vocational Rehabilitation - Louisiana Workforce Commission (laworks.net)

DOTD EMPLOYEES: Refer to appropriate EDSM directive for required structured training requirements and PPM # 59 Workforce Development on training guidelines.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.