Accounting Specialist

HerMission; Richmond (VA); Remote; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Remote work flexibility

401(k) plan

Paid time off

Parental leave

Professional development

Year-end break

Job summary

Her Mission is seeking an Accounting Specialist to support day-to-day financial operations, including AP, AR, and general ledger activities. You will help maintain accurate records, process payments, manage expenses, and assist with month-end close in a fully remote role.

The position emphasizes accuracy, accountability, and process improvements, with collaboration across finance and operations teams in a distributed US-based environment.

Qualifications

• Minimum 3 years of experience in accounting, AP/AR, or payment operations.
• Solid understanding of accounting principles, GL, and reconciliations.
• Experience processing invoices and managing payment workflows.
• Proficiency with Excel or Google Sheets for financial recordkeeping.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication; able to work remotely.

Responsibilities

• Process and code vendor invoices; manage approvals and payments.
• Handle AR processes: billing, receipts, collections, and cash application.
• Prepare journal entries, reconciliations, and month-end close support.
• Assist with payroll-related accounting entries and expense management.
• Support internal controls, reports, and financial documentation.

Skills

Attention to detail

Communication

Time management

Analytical thinking

Remote work ability

Education

Bachelor's degree in Accounting or related field

Tools

Microsoft Excel

Google Sheets

Airbase

Paylocity

Lumanu

PayPal

Job description

Her Mission is seeking a detail-oriented and analytical Accounting Specialist to support its day-to-day financial operations, including accounts payable, accounts receivable, payment processing, expense management, and general ledger activities. The successful candidate will help maintain accurate financial records, ensure timely payments and collections, reconcile transactions, and support the company's month-end closing procedures.

This role is ideal for an accounting professional who understands both sides of the accounting cycle, can manage multiple financial workflows, and is committed to accuracy, accountability, and continuous process improvement.

Key Responsibilities

1. Accounts Payable (AP)

• Review, verify, code, and process vendor invoices, ensuring appropriate documentation and approvals are obtained.
• Coordinate payment schedules and prepare payment batches for authorized disbursement.
• Manage creator and contractor payments through designated payment platforms, including Lumanu and PayPal, where applicable.
• Investigate failed, duplicate, delayed, or disputed payments and coordinate resolutions with relevant stakeholders.
• Review employee expense reports, verify receipts, and ensure expenses comply with company policies.
• Maintain accurate vendor records and reconcile supplier statements.
• Monitor outstanding liabilities and ensure payments are processed within established deadlines.

2. Accounts Receivable (AR)

• Review and validate sales orders, confirming customer information, pricing, billing terms, and supporting documentation.
• Support customer billing processes and ensure revenue-related transactions are recorded accurately.
• Monitor outstanding customer balances and assist with collections and payment follow-ups.
• Record incoming payments and investigate unapplied cash, short payments, and billing discrepancies.
• Collaborate with sales and customer success teams to resolve order discrepancies before transactions are finalized.
• Maintain accurate accounts receivable records and assist with aging reports and cash-flow monitoring.

3. General Ledger and Reconciliation

• Prepare and record journal entries, accruals, adjustments, and reclassifications in the general ledger.
• Reconcile bank accounts, payment platforms, and relevant balance sheet accounts.
• Ensure transactions are accurately classified and recorded in the appropriate accounting periods.
• Investigate discrepancies between accounting records, billing systems, and payment platforms.
• Assist with revenue reconciliation and ensure financial activity aligns with sales orders and billing records.
• Support month-end and year-end closing activities, including reconciliations, schedules, and supporting documentation.

4. Employee Expenses and Payroll Support

• Review employee expense submissions for accuracy, completeness, and policy compliance.
• Coordinate approved reimbursements and follow up on missing receipts or unsupported expenses.
• Maintain organized expense records and investigate discrepancies.
• Support payroll-related accounting entries and provide relevant financial information to the appropriate internal teams.
• Work with designated systems, including Airbase and Paylocity, where applicable.

5. Financial Reporting and Internal Controls

• Prepare routine accounting schedules, transaction summaries, and reconciliation reports.
• Maintain organized financial documentation for internal reviews and external audits.
• Follow established accounting policies, approval procedures, and internal control requirements.
• Identify unusual transactions, duplicate entries, and potential reporting errors.
• Recommend improvements to accounting workflows, payment processing, and reconciliation procedures.
• Protect confidential financial information and ensure records remain accurate and accessible to authorized personnel.

Performance Expectations

The Accounting Specialist will be expected to maintain accurate accounting records, process approved transactions within established timelines, resolve discrepancies promptly, support timely financial close activities, and contribute to reliable financial reporting. Success will be measured by transaction accuracy, reconciliation quality, adherence to deadlines, compliance with internal controls, and the effectiveness of communication with internal and external stakeholders.

This is a full-time remote position requiring dependable communication, effective time management, and the ability to collaborate with a distributed team. The role may require consistent availability during Pacific Time business hours to support coordination with US-based colleagues.

Her Mission is committed to fair and professional hiring practices. Employment decisions should be based on relevant qualifications, experience, demonstrated skills, and business needs, in accordance with applicable employment laws.

Requirements

• At least 3 years of relevant experience in accounting, accounts payable, accounts receivable, or payment operations.
• Practical knowledge of accounting principles, general ledger procedures, journal entries, and account reconciliations.
• Experience processing invoices, managing payment workflows, and resolving financial discrepancies.
• Proficiency in Microsoft Excel or Google Sheets, including spreadsheet analysis and financial recordkeeping.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities, meet deadlines, and work independently in a remote environment.
• A strong understanding of confidentiality, financial accuracy, and internal controls.

Preferred Qualifications

• A bachelor's degree in Accounting, Finance, Business Administration, or a related discipline.
• Experience with payment platforms such as PayPal or Lumanu.
• Familiarity with expense management and payroll systems such as Airbase and Paylocity.
• Experience with ERP systems, accounting software, and automated financial workflows.
• Knowledge of revenue recognition, accrual accounting, and month-end closing procedures.
• Progress toward a CPA, ACCA, or another relevant professional accounting qualification.
• Experience in a technology-driven, digital services, or creator-economy business environment.
• Financial analysis and reconciliation
• Accounts payable and receivable management
• Payment processing and expense administration
• Problem-solving and discrepancy resolution
• Time management and prioritization
• Accuracy and attention to detail
• Professional communication and teamwork
• Confidentiality and ethical conduct
• Process improvement and operational efficiency

• Health insurance: Medical, dental, and vision coverage.
• Remote work: Work-from-home flexibility, with support for internet and home-office setup.
• 401(k) retirement plan: Retirement savings benefits.
• Flexible paid time off (PTO): Time off to rest and manage personal commitments.
• Paid parental leave: Four months of paid leave for new parents.
• Professional development: Training, coaching, career advancement opportunities, and an annual education stipend.
• Year-end break: The company typically closes between Christmas and New Year's, subject to team requirements.