Accounting Specialist

Castellan Group, LLC; Louisville (KY); Hybrid; USD 30,000 - 40,000; Part time

Benefits offered by this job

401K Match

Paid Time Off (PTO)

Job summary

A financial services company is seeking an Accounting Specialist in Louisville, KY. The role focuses on managing daily accounting tasks such as invoicing, accounts payable, and reconciliations. Candidates should possess strong organizational skills and technical expertise in QuickBooks Online. This part-time position offers flexibility suitable for both recent graduates and experienced professionals.

Qualifications

• Prior accounting experience required.
• Strong working knowledge of accounting principles.

Responsibilities

• Prepare and send fee invoices to clients.
• Oversee accounts payable and receivable.
• Manage financial data in QuickBooks Online.
• Perform regular bank reconciliations.
• Manage and track fund allocations accurately.
• Ensure timely processing of invoices.

Skills

Analytical skills

Attention to detail

Communication skills

Organizational skills

Excel proficiency

Accounting principles knowledge

Tools

QuickBooks Online

Microsoft Excel

Expensify

Job description

We are seeking a detail-oriented and experienced Accounting Specialist to join our team. The ideal candidate will be responsible for managing daily accounting tasks, including managing accounts payable and receivable, preparing and sending invoices, maintaining accurate financial records via QuickBooks Online for multiple entities and clients, and performing bank and account reconciliations. This role requires strong organizational skills and an ability to manage multiple financial projects efficiently. This is a flexible position expected to work between 24 - 40 hours per week. It is suitable for a range of candidates - from recent graduates with an accounting concentration to experienced professionals seeking a more flexible role.

KEY RESPONSIBILITIES

• Client Invoicing: Prepare and send fee invoices to clients and limited partners.
• Accounts Payable and Receivable: Oversee accounts payable and receivable, maintaining clear records and ensuring that payments are collected and made on time.
• QuickBooks Online Management: Regular entry and management of financial data in QuickBooks Online for multiple companies/subsidiaries and clients of Castellan.
• Bank and Account Reconciliations: Perform regular bank reconciliations as well as reconcile other financial accounts to maintain accuracy in financial statements.
• Fund Accounting: Manage and track fund allocations accurately, ensuring compliance with financial regulations and standards.
• Bill Pay: Manage client billing and payments, ensuring timely and accurate processing of invoices and client accounts.
• Excel Proficiency: Utilize advanced Excel skills to analyze financial data and create reports. Upload data into various accounting systems using Excel templates.
• Data Management: Upload and manage data within various systems using Excel templates, ensuring data integrity and accuracy.
• Records Management: Ensure account statements are downloaded and stored in an organized manner. Maintain and organize electronic records for all accounting processes. Maintain SOS filings for all Castellan companies and subsidiaries.

QUALIFICATIONS

Experience: Prior accounting experience required, with a strong working knowledge of accounting principles, procedures, and practices.

TECHNICAL SKILLS

• Experience in QuickBooks Online is required.
• Microsoft Excel skills are required.
• Experience with Expensify is highly desirable.

ANALYTICAL SKILLS

Strong analytical and problem-solving skills, with the ability to interpret financial data.

COMMUNICATION SKILLS

Excellent written and verbal communication skills.

ORGANIZATIONAL SKILLS

Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.

ADDITIONAL REQUIREMENTS

• Ability to work independently and as part of a team.
• Attention to detail and an aptitude for numbers.
• Ability to handle sensitive and confidential financial information with integrity, discretion, and in compliance with company policies and applicable regulations.
• Ongoing commitment to continuous learning and professional development

BENEFITS

• 401K Match
• Paid Time Off (PTO)

COMPENSATION

• Commensurate with experience

Senioriry level

• Entry level

Employment type

• Part-time

Job function

• Accounting/Auditing and Finance
• Industries