Accounting Specialist

The Donor Network Inc; Las Vegas (NV); On-site; USD 52,000 - 78,000; Full time

Job summary

The Donor Network Inc in Las Vegas, NV is seeking a payroll and accounts payable specialist to ensure accurate payroll processing, maintain records, and support vendor invoicing with strict compliance to state and federal guidelines.

The role requires several years of payroll and AP experience, familiarity with Paylocity and Sage Intacct, and knowledge of garnishments. Attention to detail and confidentiality are essential in this position.

Qualifications

• High school diploma or GED.
• Three years payroll experience and two years accounts payable preferred.
• Knowledge of garnishment and payroll law helpful.

Responsibilities

• Process payroll accurately and on time.
• Maintain payroll records and confidentiality.
• Assist with accounts payable tasks and vendor invoicing.
• Prepare reports and reconcile payroll and payables.
• Ensure compliance with Nevada and federal requirements.

Skills

Payroll processing

Accounts payable

Excel proficiency

Garnishment knowledge

Education

High School Diploma / GED

Tools

Paylocity

Sage Intacct

Microsoft Excel

Job description

Description

• Knowledgeable and Adheres to all Federal and State guidelines related to payroll and retirement functions.
• Ensures wages are paid accurately and timely.
• Calculates retirement payment based on contributions and matching policy.
• Ensures all current and new legit levies and garnishments are forwarded to payroll company.
• Provides employee orientation on payroll and retirement processes.
• Establishes and maintains all employee payroll records.
• Ensures new hires are entered accurately in payroll system.
• Ensures changes to employee direct deposit and employee tax withholdings are completed accurately and timely.
• Ensures employee insurance premium deductions tie to human resources reports and are appropriately reflected in payroll.
• Prepares annual retirement census file for Form 5500 filings.
• Assists with audit requests
• Prepares monthly workers compensation report.
• Ensures all wages paid to employee are captured in employee gross wages.
• Serves as alternate liaison with external payroll support.
• Ensures payroll records are secure and confidential.
• Reviews payroll on a biweekly basis
• Assist in accounts payable duties including vendor intake, input of vendor detail in accounting system, routing of invoices for proper approval, and batching of payables.
• Ensures all checks are signed appropriate to policy.
• Files and secures all processed checks.
• Handle claim and payment status calls and electronic requests. Act as liaison to all vendors and ensures all issues related to accounts payable are addressed timely.
• Prepares vendor reconciliation records and coordinates corrections with vendors and Finance team
• Records payments into the accounting system and reconciles to bank
• Assist in preparing journal entries and schedules related to entries for payroll and payables.
• Prepares and distributes routine and special reports, as requested
• Employees must adhere to and remain in full compliance with Nevada Donor Network’s Motor Vehicle Driving Policy as outlined in the Motor Vehicle Records and Driver Safety policy PC.334.

Requirements

SKILLS & ABILITIES

• Education: High School Graduate or General Education Degree (GED).
• Experience: Three years related payroll experience and 2 years of accounts payable experience preferred.
• Computer Skills: Knowledge of Paylocity, Sage Intacct preferred. Moderate to advanced knowledge of Microsoft Excel preferred.
• Certificates & Licenses: Certified Payroll Professional certification preferred.
• Other Requirements: Knowledge of garnishment and payroll law.