Accounting Operations Specialist

EFM Recruiting; Kennett Square (Chester County); On-site; USD 60,000 - 88,000; Full time

Benefits offered by this job

Medical Insurance

401(k)

Job summary

An established industry player in parking and security systems integration is seeking a detail-oriented Accounting Operations Specialist. This role involves providing essential administrative and project accounting support, ensuring efficient office operations and accurate financial management. You will be responsible for managing project budgets, generating invoices, and assisting with accounts payable. Join a company that values excellence and innovative solutions, and be part of a team that fosters growth and outstanding customer service. This opportunity is perfect for someone with strong organizational skills and a passion for accounting.

Qualifications

• 5-7 years of administrative and accounting experience required.
• Proficiency in Microsoft Office and familiarity with accounting software.

Responsibilities

• Provide administrative support to sales and technical teams.
• Manage vendor and customer files and analyze contracts.
• Generate client invoices and monitor accounts receivable.

Skills

Organizational Skills

Verbal Communication

Written Communication

Microsoft Office

Adobe Acrobat

Accounting Principles

Multitasking

Education

High School Diploma

Associate's Degree in Accounting

Bachelor's Degree in Accounting

Tools

Davisware

Job description

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PSX is a trusted leader in parking and security systems integration, serving diverse industries since 1969. With nine offices across the U.S., we specialize in:

• Parking: Access and Revenue Control Systems

• Physical Security: Slide, Swing & Barrier Gate Operators, Turnstiles, Crash Barriers

We’re all about excellence—offering innovative solutions, outstanding customer service, and fostering growth. Learn more about us at www.psxgroup.com

Who We’re Looking For:

Provide administrative and project accounting support to ensure efficient office operations and accurate financial management of projects.

ESSENTIAL DUTIES & RESPONSIBILITIES

ADMINISTRATIVE SUPPORT

• General administrative support to sales and technical teams.
• General administrative support to office operations.
• Coordinate office functions.
• Process incoming/outgoing mail and delivery requests.
• Create and update AIA contracts, documents, and forms.
• Assist with project and contract documentation; create and manage project setup, contacts, and organizations in Davisware.
• Prepare and distribute correspondence, memos, and forms.
• Perform other duties as assigned to support office operations and accounting functions.
• Manage vendor and customer files.
• Analyze contracts for billing terms and project setup requirements.
• Generate client invoices and monitor accounts receivable.
• Track project budgets and assist project managers with financial oversight and profitability.
• Process timesheets to projects.
• Review and process vendor invoices.
• Audit and prepare financial reports on billing, unbilled work, and outstanding receivables.
• Assist with accounts payable and provide backup support across accounting functions.

QUALIFICATION & SKILLS

• Strong organizational skills and keen attention to detail.
• Professional, courteous demeanor with excellent verbal and written communication
• Ability to multitask and manage time effectively in a fast-paced environment. Discretion in handling confidential information.
• Proficiency in Microsoft Office, Adobe Acrobat; experience with PowerPoint and Davisware (or similar Field Management Software) preferred.
• Familiarity with accounting principles and software
• Notary Public qualification preferred (or willingness to obtain).

EDUCATION & EXPERIENCE

• A high school diploma or equivalent is required; an Associate's or Bachelor’s degree in accounting, finance, or business is preferred.
• 5–7+ years of relevant administrative and accounting experience

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing, Administrative, and General Business

• Industries

  Accounting and Security and Investigations

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Inferred from the description for this job

Medical insurance

401(k)

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