Accounting Specialist

KMB Property Management; Iowa City (IA); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Disability insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

KMB Property Management is seeking an Accounting Specialist to support daily financial operations, including AR/AP, rent collections, postings, and bank reconciliations.

You will work under the Director of Accounting, handle PayLease interactions, Positive Pay processing, and ensure accuracy across databases and reports.

This role emphasizes attention to detail, confidentiality, and strong teamwork within a busy office.

Qualifications

• Associates degree in Accounting, Finance or related field or Bachelor’s Degree in Business
• 0-5 years of experience for entry level positions
• Strong computer skills including databases, Excel and other software
• Strong organizational skills with ability to prioritize projects and tasks.
• Flexibility and ability to handle stress and new/undefined situations.
• Ability to address conflict and problem solve.
• Excellent attention to detail and accuracy in entering financial data.
• 2-3 years of customer service with proven customer‑focused work experience
• Ability to thoroughly analyze and research information
• Excellent written and verbal communication skills
• Strong interpersonal skills and ability to work effectively with others as part of a team.
• Ability to maintain confidentiality
• Excellent time management ability
• Commitment to the KMB mission and values.
• Behave as a professional representative of KMB.

Responsibilities

• Review work orders for accuracy and completeness.
• Analyze and track work orders to ensure open issues get completed timely.
• Complete the work orders process and bill to owner and/or resident as applicable.
• Compile information from the database for all checks written and upload that information to the bank for Positive Pay services on a weekly basis.
• Review and process Positive Pay exception transactions daily (all properties) and research unknown transactions.
• Record rent payments, deposit check and other miscellaneous payments in the database.
• Prepare bank deposits and print the deposit ticket in the database.
• Deposit funds into the appropriate bank accounts either by scanning or delivering the deposit to the bank.
• Record laundry deposits in database.
• Record returns from PayLease in database and send letters as needed.
• Record PayLease monthly fees in database for all properties.
• Reconcile credit cards weekly and monthly.
• Manage bills and inquiries received in the IC Accounts Payable email account.
• Research and address issues related to Accounts Payable and Accounts Receivable.
• Record journal entries and perform monthly bank reconciliations
• Support team with tasks and/or as assigned
• Provide administrative support to team members, including scheduling appointments, managing calendars, and handling correspondence.
• Maintain office filing systems, databases, and records, ensuring accuracy and accessibility.
• Oversee day-to-day office operations, including managing office supplies, equipment, and facilities.
• Process invoices, expense reports, and purchase orders in a timely manner.
• Monitor office expenditures and identify cost‑saving opportunities where possible.

Skills

Attention to detail

Time management

Communication skills

Teamwork

Discretion

Education

Associate's degree in Accounting/Finance or related field

Tools

Excel

Databases

PayLease

Banking software

Job description

Description

The Accounting Specialist role is vital to the KMB Property Management, LLC team. The Accounting Specialist uses receipts and other documents to verify and process transactions, record and analyze financial information, and assist with daily, weekly, monthly and yearly accounting activities and projects.

Accountability:

The Accounting Specialist reports to the Director of Accounting.

Responsibilities:

• Review work orders for accuracy and completeness.
• Analyze and track work orders to ensure open issues get completed timely.
• Complete the work orders process and bill to owner and/or resident as applicable.
• Compile information from the database for all checks written and upload that information to the bank for Positive Pay services on a weekly basis.
• Review and process Positive Pay exception transactions daily (all properties) and research unknown transactions.
• Record rent payments, deposit check and other miscellaneous payments in the database.
• Prepare bank deposits and print the deposit ticket in the database.
• Deposit funds into the appropriate bank accounts either by scanning or delivering the deposit to the bank.
• Record laundry deposits in database.
• Record returns from PayLease in database and send letters as needed.
• Record PayLease monthly fees in database for all properties.
• Reconcile credit cards weekly and monthly.
• Manage bills and inquiries received in the IC Accounts Payable email account.
• Research and address issues related to Accounts Payable and Accounts Receivable.
• Record journal entries and perform monthly bank reconciliations
• Support team with tasks and/or as assigned
• Provide administrative support to team members, including scheduling appointments, managing calendars, and handling correspondence.
• Maintain office filing systems, databases, and records, ensuring accuracy and accessibility.
• Oversee day-to-day office operations, including managing office supplies, equipment, and facilities.
• Process invoices, expense reports, and purchase orders in a timely manner.
• Monitor office expenditures and identify cost‑saving opportunities where possible.

General Organization Duties:

• Present a positive, professional image of KMB and all of its services.
• Maintain clean and organized facilities including storage and archives.
• Assist with the shared staff responsibilities for security of staff and facilities.
• Perform other duties as assigned.

Physical Work Requirements:

• While performing the duties of this job, the employee is regularly required to talk and hear.
• The employee regularly is required to stand, walk, sit for extended periods of time, work at a computer, and engage in repetitive hand and/or wrist movements.
• The employee occasionally lifts and/or moves up to 30 pounds.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Requirements

• Associates degree in Accounting, Finance or related field or Bachelor’s Degree in Business
• 0-5 years of experience for entry level positions
• Strong computer skills including databases, Excel and other software
• Strong organizational skills with ability to prioritize projects and tasks.
• Flexibility and ability to handle stress and new/undefined situations.
• Ability to address conflict and problem solve.
• Excellent attention to detail and accuracy in entering financial data.
• 2-3 years of customer service with proven customer‑focused work experience
• Ability to thoroughly analyze and research information
• Excellent written and verbal communication skills
• Strong interpersonal skills and ability to work effectively with others as part of a team.
• Ability to maintain confidentiality
• Excellent time management ability
• Commitment to the KMB mission and values.
• Behave as a professional representative of KMB.