Accounting Specialist

Precision Task Group, Inc. (PTG); Houston (TX); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Precision Task Group, Inc. (PTG) is seeking an accounting professional to support day-to-day operations including accounts payable, employee expenses, payments, and corporate card administration. The role also backs payroll, project billing, and recurring reporting.

The work environment blends remote and in-office in the Houston area. The ideal candidate has strong attention to detail, excellent organizational and communication skills, and experience with Excel and payroll processes across

Qualifications

• Minimum 4 years of accounts payable experience.
• Minimum 3 years of payroll processing experience.
• Experience processing accounts payable invoices, employee expenses, and payments.
• Working knowledge of payroll processes, deductions, garnishments, and payroll tax requirements.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and recurring deadlines.
• Strong organizational and problem-solving skills.
• Ability to handle confidential employee, payroll, and financial information appropriately.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Excel and Microsoft Office applications.

Responsibilities

• Enter, code, review, and process accounts payable invoices and payments.
• Review and approve employee expense reports for accuracy and compliance.
• Process 1099-related payments and expense payouts.
• Process employee insurance payments and other ad hoc banking transactions.
• Import and maintain American Express transaction data; review card activity.
• Monitor outstanding Amex transactions and follow up on expense reports.
• Research and resolve invoice, expense, and payment discrepancies.
• Prepare and submit cooperative contracts and recurring reports.
• Assist with payroll backup, multi-state payroll tax administration, garnishments, and audits.
• Support project billing and maintain contract rate sheets.

Skills

Accounts payable

Payroll processing

Expense reporting

Multitasking

Attention to detail

Communication skills

Organizational skills

Problem-solving

Confidential information handling

Tools

Workday

Microsoft Excel

Microsoft Office

Job description

Job Summary: Supports day-to-day accounting operations, with primary responsibility for accounts payable, employee expenses, payment processing, corporate credit card administration, and recurring financial reporting. The position also serves as a backup for payroll processing, project billing, and other accounting and administrative functions.

Responsibilities:

Accounts Payable, Expenses & Payments

• Enter, code, review, and process accounts payable invoices, including overhead invoices and invoices subject to paid-when-paid requirements
• Review and approve employee expense reports for accuracy, appropriate documentation, coding, and compliance with company requirements
• Process 1099-related payments and expense payouts
• Process employee insurance payments, employee payments, and other ad hoc banking transactions.
• Import and maintain American Express transaction data as needed
• Review designated corporate American Express card activity and related expense reports
• Monitor outstanding American Express transactions and follow up with employees regarding timely expense report submission
• Research and resolve discrepancies related to invoices, expenses, and payments
• Maintain accurate supporting documentation for accounting transactions

Reporting & Accounting Support

• Prepare and submit cooperative contract and other monthly or recurring reports
• Maintain accurate accounting records and supporting documentation
• Assist with recurring accounting activities and special projects as needed

Payroll Support

Serve as a trained backup to the Payroll Accountant and other designated team members to provide coverage and business continuity as needed, including:

• Process payroll, including applicable utilization bonuses and commissions
• Support multi-state payroll tax administration, including setting up new states, updating withholding rates, and administering applicable Paid Family and Medical Leave requirements
• Set up and maintain employee garnishments
• Prepare or support quarterly payroll reports and payroll audits
• Support the annual 401(k) audit
• Monitor outstanding timesheets and send employee reminders as needed
• Complete employment verifications
• Support project billing
• Maintain contract rate sheets and establish time entry requirements for new projects
• Provide additional backup support for accounting and payroll processes as needed

Required Experience:

• Minimum 4 years of accounts payable experience
• Minimum 3 years of payroll processing experience
• Experience processing accounts payable invoices, employee expenses, and payments
• Working knowledge of payroll processes, deductions, garnishments, and payroll tax requirements
• Strong attention to detail and commitment to accuracy
• Ability to manage multiple priorities and recurring deadlines
• Strong organizational and problem-solving skills
• Ability to handle confidential employee, payroll, and financial information appropriately
• Effective written and verbal communication skills
• Proficiency with Microsoft Excel and Microsoft Office applications

Preferred Experience:

• Experience using Workday, particularly for payroll, accounting, expense, or related business processes
• Experience supporting multi-state payroll and payroll tax administration
• Experience administering corporate credit card and employee expense processes
• Experience with 401(k) contribution processing
• Experience supporting payroll or financial audits
• Experience with project billing in a professional services environment

Work Environment:

Preferably located within the Houston area and able to commute to Corporate Office as needed. Location will be a combination of Remote and In-Office.