Accounting Specialist

Blue Sky Exit Planning; Florida; Presencial; USD 60 000 - 75 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance

Dental insurance

401K

Paid time off

Resumo da oferta

Blue Sky Exit Planning is seeking an experienced Accounting Specialist to support financial operations across several areas including accounts payable/receivable, payroll, project cost tracking, and AIA billing. The role requires strong organizational skills, attention to detail, and ability to work independently in a fast-paced construction-related environment.

The successful candidate will collaborate with leadership to provide forecasts, insights, and recommendations, while ensuring

Qualificações

• Bachelor’s degree in Accounting or related field (preferred).
• 4+ years accounting experience in construction, engineering, millwork, or interior design industry.
• Demonstrated experience with AIA billing, RFP processes, including drafting, editing, and submission.
• Proficient in Microsoft Excel, QuickBooks, and project management tools.
• Self-starter with excellent organizational skills and attention to detail, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.

Responsabilidades

• Manage accounts payable and accounts receivable.
• Process payroll, staff expense reports, and credit card statements review.
• Prepare monthly financial statements and weekly cash reports.
• Ensure compliance with applicable accounting and tax regulations.
• Maintain general ledger and job cost accounting.
• Prepare pricing quotes and calculate markups, manage vendor payments and AP activities.
• Prepare, review and submit AIA billing.
• Reconcile bank accounts and credit cards.
• Track project costs, budgets and profitability.
• Conduct financial analyses to support business decisions and performance improvement.
• Collaborate with executive leadership to provide financial forecasts and recommendations.
• Maintain and process COI, W-9, licenses, and tax documents.
• Assist with year-end close and coordinate with external CPA.

Conhecimentos

Attention to detail

Organizational skills

Written communication

Verbal communication

Independent work

Travel flexibility

Team collaboration

Formação académica

Bachelor’s degree in Accounting or related field

Ferramentas

Microsoft Excel

QuickBooks

Project management tools

Descrição da oferta de emprego

Blue Sky is seeking an experienced Accounting Specialist for our client, a leader in the school cafeteria renovation industry. The Accounting Specialist will be responsible for four key areas to support the company's financial operations and compliance requirements: 1. Operational / Financial Support 2. Business Compliance, 3. RFP Preparation 4. Cross-departmental support. This role is a hands-on position, requiring the right individual to be a self-starter, work with minimal supervision, and consistently meet deadlines, supporting organizational growth and efficiency.

Responsibilities:

• Manage accounts payable and accounts receivable.
• Process payroll, staff expense reports and credit card statements review (to include collecting and verifying documentation, for payment/reimbursement approval) and payroll-related reporting.
• Prepare monthly financial statements and weekly cash reports.
• Ensure compliance with applicable accounting and tax regulations.
• Maintain general ledger and job cost accounting.
• Prepare pricing quotes and calculate markups, while managing vendor payments and related accounts payable activities.
• Prepare, review and submit AIA billing.
• Reconcile bank accounts and credit cards.
• Track project costs, budgets and profitability.
• Conduct financial analyses to support business decision-making and performance improvement.
• Collaborate with executive leadership to provide financial forecasts, insights, and recommendations.
• Maintain and process all company documentation requests including but not limited to Certificate of Insurance (COI), W-9, Business Licenses, State Sales Tax Receipts, 1099 issuance and 1098 reconciliation and filing, etc.
• Assist with year-end close and coordinate with external CPA.
• Other applicable business-related duties (as deemed necessary and assigned).

Business Compliance:

• Process DBE & VA (Disadvantaged BusinessEnterprise; Disabled Veteran)business certification applications (to include but not limited to initial application submissions; annual recertification application maintenance).
• Prepare, distribute and manage companyrelated financial documents, reports, and presentations for internal and external stakeholders.
• Handle sensitiveinformation with discretion and maintain confidentiality at all times.

RFP Preparation:

• Collaborate with various departments to gather, analyze,and refine contentfor RFP responses.
• Develop and maintain a library of RFP templates and resources to streamline the preparation process.
• Ensure compliance with all RFP submission requirements and deadlines.

Cross Departmental Interaction:

• Collaborate with key functional department leaders to ensure smooth installation and customer experience.
• Collaborate with cross-functional teams to identifyprocess improvement opportunities and recommend changes to enhance efficiency and effectiveness (i.e. to support the creation of company SOPs).

Qualifications:

• Bachelor’s degree in Accounting or related field (preferred)
• Minimum 4 years of accounting experience in construction, engineering, millwork, or interior design industry.
• Demonstrated experience with AIA billing, RFP processes, including drafting, editing,and submission.
• Proficient in Microsoft Excel, QuickBooks, and project management tools.
• Self-starter with excellent organizational skills and attentionto detail, with the abilityto prioritize tasks effectively.
• Strong writtenand verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Able to travel in the southeast for team events, approximately 2 to 3 times per year.

Preferred Skills:

• Experience in an entrepreneurial environment, preferably businesses with revenue in the $10M to $20M range.
• Knowledge of basic accounting and transaction processing.
• RFP analysis, review and preparation.
• Familiarity with project management.

What We Offer:

• Comprehensive benefitspackage, including health,dental, 401K, and paid time off.
• A collaborative and inclusive work environment.