Accounting Specialist

Verus Associates, Inc; Concord (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Verus Associates, Inc. in Concord, CA is seeking an Accounting Specialist to support core accounting functions, reconciliations, and financial analysis in an onsite role. You will contribute to accurate financial records and transparent reporting to assist management decisions.

You will work with the Accounting & Finance team on AP/AR, payroll prep, tax support, and financial reporting, ensuring timely, compliant processes and effective cross-functional collaboration.

Qualifications

• 3+ years of experience in accounts receivable, accounts payable, or a general accounting role.
• 2+ years of experience in an Accounting Assistant role (preferred).
• Proficiency with accounting software and Microsoft Office, including Excel, Word, and Outlook.

Responsibilities

• Review vendor invoices for accurate job or cost codes, seek proper payment approvals, match them to purchase orders, and enter them into the accounting system.
• Submit a weekly report to the Finance and Accounting Administrator, providing recommended or required payments for approval.
• Reconcile the company credit cards and create necessary expense reports, matching expenses to projects and allocating entries to the correct cost codes.
• Deposit customer checks securely and promptly, entering those payments into the accounting system.
• Prepare payroll entry files for the payroll processor as needed.
• Review accounts receivable collections weekly and coordinate with management to collect efficiently.

Skills

Attention to detail

Communication

Analytical thinking

Time management

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Microsoft Excel

PivotTables

Job description

Description

Job Title: Accounting Specialist, Onsite

Location: Verus Associates Inc. Concord, CA (Onsite)

Department: Accounting & Finance

Reports To: Controller

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Position Summary:

The Accounting Specialist is responsible for supporting core accounting functions, account reconciliations, reporting, and financial analysis. This role ensures accurate financial records and transparent reporting to support management decision-making. Strong attention to detail, analytical skills, and effective cross-functional communication are essential for success in this position.

Key Responsibilities:

Accounts Payable and Receivable

• Review vendor invoices for accurate job or cost codes, seek proper payment approvals, match them to purchase orders, and enter them into the accounting system.
• Submit a weekly report to the Finance and Accounting Administrator, providing recommended or required payments for approval.
• Reconcile the company credit cards and create necessary expense reports (diligently matching expenses to their appropriate projects and making sure to allocate entries in the right cost code).
• Deposit customer checks securely and promptly, entering those payments into the accounting system.
• Prepare payroll entry files for the payroll processor as needed.
• Review accounts receivable collections weekly and coordinate with management to collect efficiently.

Reconciliations & Journal Entries

Reconcile bank and credit card statements and relevant accounts.

• Assist with preparing and posting journal entries to ensure accurate financial records.
• Identify and resolve reconciling items in a timely manner.
• Assist in preparing statistical and financial reports for management review.

Sales Tax & Compliance Support

• Assist with sales tax reconciliations across multiple jurisdictions.
• Prepare and support monthly, quarterly, and annual sales tax filings as required.

Financial Reporting & Analysis

• Assist management with ad hoc financial analysis and reporting requests
• Help ensure expenses are properly classified and aligned with budgetary guidelines.
• Assist team members in completing expense reports and approval requirements in a timely manner.

Cross-Functional Collaboration & Communication

• Work closely with Project Managers, Procurement, and department leaders to resolve accounting issues.
• Assist with clearing WIP.
• Respond to vendor and internal inquiries in a timely and professional manner
• Support the accounting team with additional tasks and special projects as requested by the Controller.

Audit & Accounting Support

• Provide documentation and support for internal and external audits
• Assist in maintaining accurate and well-organized accounting records
• Support continuous improvement of accounting processes and internal controls
• Cover other accounting and finance department positions as needed.

Requirements

• 3+ years of experience in accounts receivable, accounts payable, or a general accounting role.
• 2+ years of experience in an Accounting Assistant role (preferred)
• Familiarity with accounting software and Microsoft Office, including Excel, Word, and Outlook.
• Strong attention to detail and accuracy, excellent communication, problem-solving, and analytical skills
• Ability to manage multiple tasks and meet deadlines.
• Bachelor’s degree in Accounting, Finance, or a related field preferred, or equivalent experience.
• Proficiency in accounting software and Microsoft Excel, including PivotTable experience.
• Strong understanding of accounting principles and practices.
• Excellent attention to detail and accuracy.
• Effective communication skills, both verbal and written.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Experience in reconciliations and financial reporting.
• Knowledge of internal controls and compliance standards.