Accounting Specialist

YMCA of the USA; Birmingham (AL); On-site; USD 48,000 - 62,000; Full time

Job summary

The YMCA of the USA in Birmingham, AL is seeking a Staff Accountant to own the vendor side of accounting, including accounts payable, vendor relationships, the fleet fuel program, and fixed assets. This role suits someone who is detail-oriented, adheres to deadlines, and is motivated by supporting a mission-driven organization.

Key responsibilities include maintaining vendor records and compliance, administering the fleet fuel and credit card systems, overseeing AP processing and month-end

Qualifications

• Bachelor’s degree in accounting or finance required.
• 1 to 3 years of relevant accounting experience.
• Proficiency with Excel.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and deadlines at the same time.
• Strong communication and interpersonal skills.
• Ability to work both independently and as part of a team.

Responsibilities

• Vendor Management: Maintain accurate vendor records and required compliance documentation (W-9s, insurance certificates); oversee 1099 reporting and related tax filings.
• Fuel & Credit Card Administration: Administer fleet fuel program and credit card system, including reporting and refunds.
• Accounts Payable: Oversee processing of vendor invoices and payments on schedule; implement AP process improvements; reconcile month-end accruals.
• Fixed Assets: Maintain fixed asset and capital project records; record depreciation; reconcile accounts at month-end.
• Other: Support department and organizational needs as assigned.

Skills

Attention to detail

Organizational skills

Multitasking

Communication

Independent and collaborative work

Education

Bachelor’s degree in accounting or finance

Tools

Excel

Job description

About the Y

At the YMCA, we're for youth development, for healthy living, and for social responsibility. Our mission is to put Christian principles into practice through programs that build healthy spirit, mind and body for all. Every role at the Y, including the ones behind the scenes in Accounting, helps make that mission possible.

Position Summary

The Staff Accountant owns the vendor side of our accounting, including accounts payable, vendor relationships, the fleet fuel program, and fixed assets, and keeps it accurate and on time. This role is a great fit for someone who is detail-oriented, comfortable owning a recurring set of deadlines, and motivated by knowing their work supports a mission-driven organization.

Key Responsibilities

Vendor Management

• Maintain accurate vendor records and required compliance documentation (such as W-9s and insurance certificates), and oversee 1099 reporting, related tax filings, and exemptions

Fuel & Credit Card Administration

• Administer the organization's fleet fuel program and credit card system, including related reporting, refunds, and staff support

Accounts Payable

• Oversee processing of vendor invoices and payments accurately and on schedule, and implement AP process improvements
• Reconcile and record month-end accruals and vendor-related entries

Fixed Assets

• Maintain fixed asset and capital project records, record depreciation entries, and reconcile fixed asset accounts as part of month-end close

Other

• Other duties as assigned to support department and organizational needs

Qualifications

• Bachelor’s degree in accounting or finance required
• 1 to 3 years of relevant accounting experience
• Proficiency with Excel
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and deadlines at the same time
• Strong communication and interpersonal skills
• Ability to work both independently and as part of a team