ACCOUNTING SERVICES ANALYST B (TALLAHASSEE, FL, US, 32301)

Fldocjobs; Tallahassee (FL); Presencial; USD 45 000 - 60 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Paid vacation

Health insurance

Life insurance

Dental insurance

Vision insurance

Tuition-Free college courses

Retirement plans

Resumo da oferta

Fldocjobs in Tallahassee, FL seeks an Accounting Services Analyst B to ensure regulatory compliance, support reentry initiatives, and provide professional accounting support. The role oversees fiscal processes, maintains accurate records, assists staff, and performs general accounting duties as required.

The position is not a telework role and requires reporting to the FDC office in the area it serves. Responsibilities include examing vouchers, preparing data for reporting, and coordinating with

Qualificações

• High school diploma or equivalent with 3 years of accounting, auditing or computer systems analysis involving accounting data.
• Or 4 years of post-secondary education and 1 year of accounting, auditing or computers systems analysis involving accounting data.

Responsabilidades

• Ensure compliance with applicable statutes, regulations, HIPAA and other fiscal standards for timely, accurate payments.
• Verify and process entries using AOD/MFMP, FLAIR, PALM, BARS, CAIRS and Axiom Pro.
• Analyze vouchers daily to ensure they are current, complete, and verified timely; liaise with the Mail Distribution and Invoice Preparation section.
• Export and prepare data for reporting, create and distribute reports to staff and external stakeholders within required timeframes.
• Review and maintain accounting records including allotments, encumbrances and payables.
• Audit invoices for proper certification and authorization to pay; identify inaccuracies and input adjusting entries.
• Process high-profile invoices such as postage, moving expenses, tolls and after-the-fact invoicing.
• Provide accounting support to staff, vendors, auditors and other customers; handle escalated items and vendor statements.
• Liaise with DFS for voucher issues and work with staff and external customers on escalations.
• Assist in onboarding new staff or policies; train employees in procedures relevant to their work.
• Maintain required departmental training hours and stay current on accounting systems.
• Assist with year-end closing activities and the certified forward process.
• Performs other related duties and special projects as required.

Formação académica

High school diploma or equivalent

4 years of post-secondary education and 1 year of related experience

Descrição da oferta de emprego

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885797

Agency: Department of Corrections

Working Title: ACCOUNTING SERVICES ANALYST B

ADVERTISING TITLE: Accounting Services Analyst B

This Open Competitive advertisement is for a Career Service position located at Southwood Headquarters in the Office of Finance and Accounting.

The purpose of this position is to ensure regulatory compliance, support departmental reentry initiatives, and provide professional accounting support and operational effectiveness by overseeing fiscal processes, maintaining accurate accounting records, assisting staff, and performing specialized and general accounting responsibilities as required.

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES:

• Ensure compliance with §215.422 F.S., the Reference Guide for State Expenditures, department procedures, Health Insurance Portability and Accountability Act (HIPAA) and other fiscal standards, for the timely and accurate payment of the department’s legal liabilities.
• Verify and process entries utilizing Ariba on Demand (AOD/MFMP), Florida Accounting Information Resource (FLAIR), Planning, Accounting, and Ledger Management (PALM), Budget and Accounting Reporting System (BARS), Corrections Accounting Information Reporting System (CAIRS), and Axiom Pro.
• Analyze vouchers daily to ensure they are current, complete, accurate, and verified timely in Axiom Pro. Ensure timely and accurate submission of audited vouchers to the Department of Financial Services. Act as liaison with the “Mail Distribution and Invoice Preparation” section.
• Regularly export/extract data from a variety of sources, prepare the data for entry into existing reporting framework(s) and distribute the resulting reports to staff and/or external stakeholders, within required timeframes. Reports include but are not limited to the daily IR report, the weekly desk audit, managing manual encumbrances and the High-Profile Log.
• Review and analyze and maintain accounting records including, but not limited to, allotment balances, encumbrances, and payables.
• Audit invoices for proper certification and authorization to pay; review source documents, such as invoices, purchase orders, vouchers, receipts, requisitions, or similar materials. Identify inaccuracies, such as math errors, missing or inaccurate information. Responsible for timely input of adjusting entries.
• Process high profile invoices including, but not limited to, postage requests, moving expenses, toll requests, and after the fact invoicing.
• Provide accounting support to staff, vendors, auditors, and other internal/external customers in a timely manner. Work escalated items and vendor statements.
• Act as liaison with DFS for voucher issues, work with internal and external customers for escalated items. Work with staff and external customers for Vendor statements.
• Act as liaison for Duplicate warrant requests and warrant cancellation requests with the “Mail Distribution and Invoice Preparation” section.
• Assist in on-boarding new staff or new policies and/or procedures. Motivate and train employees in the proper procedures to be used in conjunction with the level of work to be performed.
• Maintain minimum required Departmental annual training hours and attend sufficient additional training in all relevant areas of accounting and computer systems to remain current and efficient.
• Assist with year-end closing activities of the section and the certified forward process.
• Performs other related duties as required, including special projects.

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
• Deferred Retirement Option Program (Drop)
• Deferred Compensation
• Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIREMENTS:

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• A high school diploma or its equivalent AND three (3) years of experience in accounting, auditing or in computer systems analysis which involves accounting or auditing data, OR 4 years of post-secondary education and one (1) year of experience in accounting auditing or computers systems analysis which involves accounting or auditing data.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION:

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32307

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.