ACCOUNTING SERVICES ANALYST B

Florida; Tallahassee (FL); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Paid vacation and holidays

Comprehensive health insurance

Retirement plans

Tuition-free college courses

Life and disability insurance

Job summary

Florida Department of Corrections in Tallahassee seeks an Accounting Services Analyst B to ensure regulatory compliance and provide professional accounting support across fiscal processes. The role oversees vouchers, data exports, audits, and liaises with DFS and internal staff, reporting to the Office of Finance and Accounting at Southwood Headquarters.

This is an in-person position. The ideal candidate will maintain accurate records, assist staff, and perform general accounting duties as

Qualifications

• Basic accounting knowledge and data interpretation required.
• Experience with public sector financial systems preferred.
• Ability to analyze vouchers and prepare reporting data.

Responsibilities

• Ensure compliance with state fiscal standards for payments.
• Verify and process entries using AOD/MFMP and other systems.
• Analyze vouchers daily and coordinate with DFS for audits.
• Export data and prepare reports for staff and stakeholders.
• Review accounting records, encumbrances, and payables.
• Audit invoices for proper certification and authorization.

Skills

Accounting

Auditing

Financial reporting

Communication skills

Education

High school diploma or equivalent

Post-secondary education

Tools

Ariba on Demand

FLAIR

PALM

BARS

CAIRS

Axiom Pro

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885797

Agency: Department of Corrections

Working Title: ACCOUNTING SERVICES ANALYST B

ADVERTISING TITLE: Accounting Services Analyst B

This Open Competitive advertisement is for a Career Service position located at Southwood Headquarters in the Office of Finance and Accounting.

The purpose of this position is to ensure regulatory compliance, support departmental reentry initiatives, and provide professional accounting support and operational effectiveness by overseeing fiscal processes, maintaining accurate accounting records, assisting staff, and performing specialized and general accounting responsibilities as required.

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES

• Ensure compliance with §215.422 F.S., the Reference Guide for State Expenditures, department procedures, Health Insurance Portability and Accountability Act (HIPAA) and other fiscal standards, for the timely and accurate payment of the department’s legal liabilities.
• Verify and process entries utilizing Ariba on Demand (AOD/MFMP), Florida Accounting Information Resource (FLAIR), Planning, Accounting, and Ledger Management (PALM), Budget and Accounting Reporting System (BARS), Corrections Accounting Information Reporting System (CAIRS), and Axiom Pro.
• Analyze vouchers daily to ensure they are current, complete, accurate, and verified timely in Axiom Pro. Ensure timely and accurate submission of audited vouchers to the Department of Financial Services. Act as liaison with the “Mail Distribution and Invoice Preparation” section.
• Regularly export/extract data from a variety of sources, prepare the data for entry into existing reporting framework(s) and distribute the resulting reports to staff and/or external stakeholders, within required timeframes. Reports include but are not limited to the daily IR report, the weekly desk audit, managing manual encumbrances and the High-Profile Log.
• Review and analyze and maintain accounting records including, but not limited to, allotment balances, encumbrances, and payables.
• Audit invoices for proper certification and authorization to pay; review source documents, such as invoices, purchase orders, vouchers, receipts, requisitions, or similar materials. Identify inaccuracies, such as math errors, missing or inaccurate information. Responsible for timely input of adjusting entries.
• Process high profile invoices including, but not limited to, postage requests, moving expenses, toll requests, and after the fact invoicing.
• Provide accounting support to staff, vendors, auditors, and other internal/external customers in a timely manner. Work escalated items and vendor statements.
• Act as liaison with DFS for voucher issues, work with internal and external customers for escalated items. Work with staff and external customers for Vendor statements.
• Act as liaison for Duplicate warrant requests and warrant cancellation requests with the “Mail Distribution and Invoice Preparation” section.
• Assist in on-boarding new staff or new policies and/or procedures. Motivate and train employees in the proper procedures to be used in conjunction with the level of work to be performed.
• Maintain minimum required Departmental annual training hours and attend sufficient additional training in all relevant areas of accounting and computer systems to remain current and efficient.
• Assist with year-end closing activities of the section and the certified forward process.
• Performs other related duties as required, including special projects.

BENEFITS

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
• Deferred Retirement Option Program (Drop)
• Deferred Compensation
• Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIREMENTS

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• A high school diploma or its equivalent AND three (3) years of experience in accounting, auditing or in computer systems analysis which involves accounting or auditing data, OR 4 years of post-secondary education and one (1) year of experience in accounting auditing or computers systems analysis which involves accounting or auditing data.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.

For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32316

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.