Accounting & Reporting Specialist

Athlete Travel; Village of Hilton (NY); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company in the travel sector is seeking an Accounting & Reporting Specialist to enhance accounts receivable operations. Ideal candidates will have 3+ years of experience within the hotel industry and strong analytical abilities to ensure accurate financial reporting. Responsibilities include managing hotel commissions, generating reports, and collaborating cross-functionally within the team. This position offers competitive pay and a supportive work environment.

Benefits

Medical, dental, and vision coverage

401(k) program with company matching

Hotel discounts

Generous paid time off including vacation

Qualifications

• Minimum 3 years in accounts receivable or accounting in hotel/travel industry.
• Strong understanding of hotel commission structures.
• Proficient with accounting systems and spreadsheets.

Responsibilities

• Manage accounts receivable process for hotel commissions and rebates.
• Lead hotel payment follow-ups with major brands.
• Generate AR aging reports and reconcile event-level payments.

Skills

Organizational skills

Relationship skills

Analytical mindset

Communication skills

Tools

Sage Intacct

QuickBooks

Google Workspace

Microsoft Excel

Job description

Accounting & Reporting Specialist – San Diego or Hybrid/Remote

Are you excited about building scalable processes, ensuring accuracy in reporting, and working across departments to improve collections and cash flow with hotel and business clients?

This role requires someone with great organizational and relationship skills to actively work with our hotel partners, both locally and nationally. Strong Excel and Google Sheets skills are essential, as is a methodical approach to follow-up and reporting.

Join our team as an Accounting & Reporting Specialist and play a critical role in the financial health of our events business. In this position, you’ll be responsible for overseeing and improving accounts receivable operations, with a focus on hotel commissions, rebates, comp credits, and hotel points programs. Your persistence and attention to detail will help ensure accurate, on-time payments across our national network of hotel partners.

This role is ideal for someone with strong accounting skills, hotel industry experience, and the ability to manage and follow structured processes. You’ll work cross-functionally with Athlete Travel’s internal team, our parent company’s accounting department, and both our hotel and software partners.

Responsibilities

Own the full accounts receivable process related to hotel commissions, rebates, comp credits, and planner points accruals.

Lead all hotel payment follow-up efforts across corporate brands (Hilton, Marriott, IHG, Hyatt, etc.) and independent hotel partners.

Enhance and maintain existing models to track expected vs. received payments by event.

Generate AR aging reports (30/60/90 days) and flag outstanding receivables for timely follow-up.

Produce event-level reconciliation reports and provide insight into write-offs and payment discrepancies.

Track, report, and improve event-level write-off rates across all hotel partnerships.

Compile commission reports and support the sales team in ensuring timely and accurate commission payments.

Ensure accurate reporting and collection of Hotel Planner points, and facilitate reconciliation of point-based bookings.

Assist in preparing event-level P&L reports and support broader financial planning and reporting efforts.

Collaborate with our internal team and external accounting/software partners to streamline AR workflows.

Provide backup support for administrative and operational accounting tasks as needed.

Take ownership of and manage hotel chargeback process.

Maintain direct communication with clients’ accounting departments to ensure timely and detailed reporting

Qualifications

Minimum of 3 years of experience in accounts receivable or accounting roles within the hotel or travel industry.

Strong understanding of hotel commission and rebate structures, loyalty/points programs, and event reconciliation.

Proficient with accounting systems (Sage Intacct, QuickBooks), CRM tools, Google Workspace (Sheets, Docs, Slides), and Microsoft Excel.

Analytical mindset with the ability to identify trends, discrepancies, and opportunities for improved efficiency.

Highly organized with attention to detail and the ability to meet deadlines consistently.

Strong communication skills and a collaborative, team-oriented approach.

Self-starter who takes initiative.

Medical, dental, and vision coverage

401(k) program with company matching

Hotel discounts

Generous paid time off, including vacation, sick leave, bereavement, and holidays

Athlete Travel is an equal opportunity employer and a drug-free workplace. We participate in E-Verify.

Commensurate with experience: $25-30/hr.

How to Apply

Please submit the following:

Resume (PDF format) – Email to [e-mail] with the subject line: Accounting & Reporting Specialist – YOUR NAME

Cover letter (1 page, PDF format) – Tell us why this role is the right fit for you and highlight relevant experience.