Accounting Project Manager

Ryz Labs; United States; Remote; USD 70,000 - 95,000; Full time

Job summary

RYZ Labs, a LatAm-focused fully remote startup, seeks a National Large Loss Project Accountant to manage financial administration, documentation, billing coordination, and franchise management for large restoration projects nationwide.

The role interfaces with Project Managers, partners, clients, and the finance team to ensure accurate invoicing and compliant project records from start to finish.

Qualifications

• Bachelor's/Associate in Accounting, Business Admin, Construction Mgmt, Finance, or related field; equivalent experience considered.
• 3+ years in project administration, project accounting, or related industries.
• Strong organizational, communication, and time-management skills.
• Proficiency in Microsoft Office Suite, especially Excel.

Responsibilities

• Review emergency service documentation, T&M records, and Xactimate estimates for accuracy.
• Coordinate with Project Managers and Finance to facilitate invoicing and collections.
• Assist with project billing, revenue tracking, and financial reporting.
• Monitor billing compliance and client documentation requirements.
• Support accounts receivable by tracking outstanding invoices and payments.
• Onboard partner franchises with MOUs and compliance docs; evaluate qualifications.

Skills

Project accounting

Organizational skills

Communication

Excel proficiency

Education

Associate's or Bachelor's Degree in Accounting/related field

Tools

Xactimate

Buildertrend

DASH

Encircle

QuickBooks

Restoration Manager

Job description

This is a full-time, remote position from LatAm only.

About the role

Our client's Large Loss Division is seeking a highly organized and detail-oriented National Large Loss Project Accountant to support financial administration, project documentation, billing coordination, and partner franchise management for large commercial restoration projects nationwide.

This position serves as a critical liaison between Project Managers, partner franchises, clients, and the finance team to ensure projects are properly documented, billed accurately, and administered efficiently from emergency response through final invoicing.

Primary Responsibilities

• Review emergency service documentation, T&M records, and final Xactimate estimates for completeness and accuracy.
• Coordinate with Project Managers and Finance Team to facilitate timely invoicing and collections.
• Assist with project billing, revenue tracking, and financial reporting.
• Monitor project documentation to ensure billing compliance and client requirements are met.
• Support accounts receivable efforts by tracking outstanding invoices and assisting with payment follow-up.
• Manage onboarding of partner franchises, including MOUs, compliance documentation, and project expectations.
• Evaluate partner franchise capabilities and qualifications for large loss assignments.
• Maintain referral and partner tracking systems.
• Coordinate with Large Loss Team members during Work-In-Progress and EOS meetings.
• Track project milestones, documentation requirements, and deliverables.
• Serve as a point of contact for clients regarding project status, documentation requests, and billing inquiries.
• Maintain Buildertrend, Xactimate, and other project management systems.
• Coordinate employee travel arrangements, including hotels, rental vehicles, and per diem tracking.
• Perform additional duties and special projects as assigned.

Qualifications

Required

• Associate's or Bachelor's Degree in Accounting, Business Administration, Construction Management, Finance, or related field; equivalent experience considered.
• 3+ years of experience in project administration, project accounting, construction administration, restoration, insurance, or related industries.
• Strong organizational, communication, and time-management skills.
• Proficiency in Microsoft Office Suite, especially Excel.

Preferred

• Experience with Xactimate, Buildertrend, DASH, Encircle, QuickBooks, or Restoration Manager.
• Previous experience in restoration, construction, catastrophe response, or insurance claims environments.

Understanding of project billing, job costing, and T&M documentation.

Experience working with multi-location operations or franchise systems.

About RYZ Labs

RYZ Labs is a startup studio built in 2021 by two lifelong entrepreneurs. The founders of RYZ have worked at some of the world's largest tech companies and some of the most iconic consumer brands. They have lived and worked in Argentina for many years and have decades of experience in Latam. What brought them together is the passion for the early phases of company creation and the idea of attracting the brightest talents in order to build industry-defining companies in a post-pandemic world.

Our teams are remote and distributed throughout the US and Latam. They use the latest cutting edge technologies in cloud computing to create applications that are scalable and resilient. We aim to provide diverse product solutions for different industries, planning to build a large number of startups in the upcoming years.

At RYZ, you will find yourself working with autonomy and efficiency, owning every step of your development. We provide an environment of opportunities, learning, growth, expansion and challenging projects. You will deepen your experience while sharing and learning from a team of great professionals and specialists.

Our values and what to expect

• Customer First Mentality - every decision we make should be made through the lens of the customer.
• Bias for Action - urgency is critical, expect that the timeline to get something done is accelerated.
• Ownership - step up if you see an opportunity to help, even if not your core responsibility.
• Humility and Respect - be willing to learn, be vulnerable, and treat everyone that interacts with RYZ with respect.
• Frugality - being frugal and cost conscious helps us do more with less.
• Deliver Impact - get things done in the most efficient way.
• Raise our Standards - always be looking to improve our processes, our team, our expectations. Status quo is not good enough and never should be.