Accounting & Procurement Coordinator

Department of Health and Human Services; United States; On-site; USD 57,000 - 80,000; Full time

Benefits offered by this job

13 paid holidays

3+ weeks vacation leave annually

Health Insurance Coverage (State of ME

Dental Insurance

Retirement Plan

Gym Membership Reimbursement

Flexible Spending Accounts

Public Service Student Loan Forgive‑•

Parental leave

Deferred Compensation

Wellness benefits

Job summary

The Department of Health and Human Services in Maine is seeking a procurement and financial analyst to provide contract and financial analysis, support audit information collection, and assist with procurement activities. Responsibilities include processing payments, running reports, and guiding procurement-related tasks.

The role also oversees an Accounting Assistant Technician and supports travel and requisitions.

Qualifications

• Eight (8) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.
• Preference for experience creating and analyzing financial reports and other procurement activities.
• Experience in development of contracts or financial processes; preferably procurement involving funding sources.
• Experience processing invoices and payments, analyzing reconciliations, and troubleshooting financial activities to maintain compliance.
• Experience gathering data and summarizing information for projects, audits, or other requests.

Responsibilities

• Provide contract and financial analysis and support to Agency Procurement & Program Administrators.
• Manage and coordinate the collection of information for audit requests.
• Support administrative agreements, delivery orders, requisitions, and other procurement activities.
• Refresh and run financial reports supporting the manager of the unit.
• Process and research payments via accounting systems.
• Analyze and support other non-contract procurement activities for the office such as the procurement card, travel arrangements & reservations, and other requisitions.
• Oversee the work of an Accounting Assistant Technician.

Skills

Financial analysis

Data gathering

Audits support

Contract development

Education

Eight years of education/experience

Tools

Microsoft Excel

Job description

Job Class Code: 0393 Grade: 24 (Pro/Tech) Salary: $56,888.00 - $79,768.00 per year* *This is inclusive of a 5.33% recruitment and retention stipend Position Number: 03000-4529 Location: This is a full-time position located in Augusta, Maine. Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Core Responsibilities

• Provide contract and financial analysis and support to Agency Procurement & Program Administrators.
• Manage and coordinate the collection of information for audit requests.
• Support administrative agreements, delivery orders, requisitions, and other procurement activities.
• Refresh and run financial reports supporting the manager of the unit.
• Process and research payments via accounting systems.
• Analyze and support other non-contract procurement activities for the office such as the procurement card, travel arrangements & reservations, and other requisitions.
• Oversee the work of an Accounting Assistant Technician.

Minimum Qualifications

1. Eight (8) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices. Preference will be given to candidates with experience creating and analyzing financial reports and other procurement activities.
2. A demonstrated ability to successfully create and analyze financial reports using Microsoft Excel and other computer-based tools.
3. Experience in the development of contracts or financial processes; preferably procurement experience that involves an understanding of funding sources.
4. Experience processing invoices and payments, analyzing reconciliations, and troubleshooting financial and procurement activities to maintain compliance.
5. Experience working with others to gather data and/or summarize information related to projects, audits, or other requests.

Agency information

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The DHHS Office of Behavioral Health Contracts & Finance Team manages a budget of $160M and the administration and coordination of over 350 Annual Contracts and Procurement Documents.

Benefits of working for the State of Maine:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. When you or immediate members of your family are ill, utilize 12 days of sick leave per year.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan – The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

Equal Opportunity

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.