Accounting/Payroll Assistant

Leal-Vineyards,-Inc.; California; On-site; USD 52,000 - 66,000; Full time

Job summary

Leal-Vineyards,-Inc. is seeking an Accounting/Payroll Assistant to support the Director of Finance and HR & Payroll on-site in Morgan Hill, CA. The role covers confidential administrative duties, payroll prep in Paycom, and POS/system updates across restaurant locations.

Responsibilities include managing time punches, tip pools, invoicing, banking deposits, and event coordination, with opportunities to contribute to training materials and SOPs for BOH functions.

Qualifications

• Previous administrative and accounting/payroll experience preferred.
• Must be able to travel to other locations within the portfolio occasionally.
• Excellent communication and organizational skills; bilingual in English and Spanish preferred.

Responsibilities

• Provide admin and clerical support to Directors of Finance/HR & Payroll and COO.
• Manage employee time punches in Paycom and prepare for payroll processing.
• Maintain tip pool spreadsheets for each restaurant location.
• Assist with Toast POS updates, menu changes, and user management.
• Coordinate workflows for banquets, events, menus, and catering communications.
• Assist with catering transfers, event calendars, and external communications.
• Create staff training programs and SOPs for BOH processes.
• Answer phones, emails, and inquiries in a friendly, professional manner.
• Update events in Aisle Planner and Honey Do spreadsheets; keep calendars current.
• Complete projects on time with clear deadline communication.
• Perform other tasks as requested by management.

Skills

Time management

Attention to detail

Communication

Bilingual English/Spanish

Tools

Paycom

Toast POS

Aisle Planner

Honey Do spreadsheet

Job description

Inspired and framed by the natural beauty of the central coast region of California, the Léal hospitality group is a one-of-a-kind collection of carefully curated properties located in Morgan Hill and Hollister. The collection represents a dynamic array of urban and rural assets, including restaurants, wineries, event venues, as well as full and select service boutique hotels that are dedicated to creating unique and memorable experiences for our guests. Whether your goal is to spend an evening dining and staying in comfort, hosting a wedding or corporate event for several hundred people, each of our properties delivers the ultimate hospitality experience while inspiring our guests to sip, savor and celebrate all of life's little every day and once in a lifetime special occasions.Position Objective:The Accounting/Payroll Assistant will use their exceptional organizational sense, time management, and positive interpersonal skills to complete the duties outlined below to support the operation with all administrative tasks.Essential Responsibilities/Duties:Provide all administrative and clerical support to the Director of Finance, Director of HR & Payroll, COO, etc. as neededProvide administrative and clerical support to the food and beverage operations as neededPerform administrative duties and functions requiring confidentiality, initiative, and sound decision-makingCommunicate with employees via phone, email, Slack, etc. regarding any pending employee issues including expiring food handler and responsible beverage serving certificates, work permits, etc.Assist with managing employee time punches in Paycom and assist with preparation for payroll processingManage the tip pool spreadsheet for each restaurant locationAssist with maintaining Toast POS – make updates, menu changes, add/delete usersAssist with the workflow for banquets, special events, menus, and outside catering communication and documentation between departments to ensure efficiencyAssist with managing catering transfers to outletsAssist with opening restaurant and bank drops as neededAssist with culinary ordering, inventory, etc.Create staff training programs, SOPs, etc. with focus on BOHProcess and code invoices to be submitted to Accounting in a timely mannerAnswer phones, take messages, and emails and respond to customer inquiries in a friendly, upbeat, prompt, and professional mannerAssist with updating and maintaining events through Aisle Planner and Honey Do spreadsheet as neededAssist management with keeping event calendars up to date at all timesComplete all assigned projects on time, with clear communication regarding deadlines and workload.Any other tasks or projects as requested by any member of management.AccountingGeneral cashier – collecting all restaurant depositsDeposit customer checks and apply payments to customer invoicesRun A/R aging report, contact customers on short/overpays.Manage collection past due accounts.Create credits/adjustments invoicesReconcile bank and credit card accounts quickly and efficientlyMake bank deposits as neededKnowledge of how to enter bills, pay bills, create invoices, receive payments, and sales receiptsUnderstand credits and debitsHave general knowledge of how categories/expenses are taxed differently in order to post to the correct accountSet up vendors for 1099 processingUnderstand how transactions are linked to financial statementsHave knowledge of business entities and post transactions appropriatelyPayrollAssist with managing employee time punches in Paycom and assist with preparation for payroll processingAct as backup for managing the tip pool spreadsheet for the restaurantAssist with maintaining Toast POS – make all updates, menu changes, add/delete usersCalculate certified payroll hours while ensuring compliance with labor and prevailing wage requirements.Ensure compliance with prevailing wage and certified payroll requirements (e.g., Davis-Bacon Act and state prevailing wage laws) for government contract work.Monitor federal, state, and local prevailing wage and wage-and-hour requirements to ensure complianceMaintain audit-ready documentation; support internal, customer, and agency inquiries or reviewsRequired Education, Knowledge, Skills, and Competences:Previous administrative and accounting/payroll experience is preferredWill be required to travel to other locations within the portfolio on an occasional basis including starting your shift at different properties.Possess and maintain a valid California driver license with a safe and satisfactory driving recordExcellent communication skills and ability to work both independently and in collaborative/cross-functional team settings, with and without supervisionBilingual in English and Spanish is preferredAttention to detail and a high degree of accuracyExceptional written and verbal communication skills including positive interpersonal skillsMaintain a professional appearance including adherence to department dress codeMust possess superior hospitality, organizational, and customer service skills.Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact, and diplomacy to defuse anger, collect accurate information and resolve conflicts.Ability to work cohesively with co-workers as part of a teamPractice safe working habits and take appropriate breaks and lunch periods in a timely mannerAble to work under pressure and remain calm to resolve problems using good judgmentSchedule: Monday to Friday, 9:00 am - 5:00 pmThis is NOT a remote position. It's required to work on company premises.Position location: Morgan Hill, CAApply Today:Visit our careers page at www.liveloveleal.com/careers to explore opportunities, submit your resume, and complete an application.Interviews begin soon—don’t miss your chance to be part of something exceptional.