Accounting Payroll Administrator PartTime

Baker Industries; Malvern (Chester County); On-site; USD 36,000 - 41,000; Part time

Job summary

Baker Industries is seeking a part-time Accounting & Payroll Administrator to process payroll using Paycom, manage unemployment claims, and support customer invoicing. The role reports to the Finance Manager/Controller and partners with production and admin staff across Baker's sites.

This 24-hour-per-week position is primarily on-site at Baker's offices in Malvern, PA (transitioning to Norristown, PA in 2026).

Qualifications

• 3+ years of payroll processing experience with Paycom or similar payroll platform.
• Knowledge of payroll taxes, wage and hour basics, and unemployment compensation processes.
• Strong attention to detail and accuracy under deadlines.
• Discretion with confidential employee and financial information.
• Comfort with spreadsheets and standard office software; ability to learn new systems.

Responsibilities

• Process weekly payroll for all employees using Paycom.
• Maintain employee payroll records and handle withholdings and deductions.
• Support payroll tax filings and W-2 processing with Finance.
• Handle unemployment compensation claims and documentation.

Skills

Payroll processing

Paycom

Unemployment compensation processes

Attention to detail

Confidential information handling

Spreadsheet proficiency

Nonprofit setting experience

Tools

Paycom

Job description

Job Description

Job Description

About Baker Industries

Baker Industries is a nonprofit workforce development organization that has served the Philadelphia region for more than 46 years. We provide meaningful work and a pathway to permanent employment for adults facing barriers to the workforce, operating light assembly, packaging, and fulfillment production for commercial customers across multiple sites. Baker is financially stable, mission-driven, and small enough that every member of the team makes a visible difference.

Position Summary

The Accounting & Payroll Administrator is a part-time role (approximately 24 hours per week) responsible for processing payroll accurately and on time, managing unemployment compensation claims, and supporting customer invoicing. The position reports to the Finance Manager/Controller and works closely with production and administrative staff across Baker's sites. This role is well suited to an experienced payroll professional who values steady, flexible part-time work in a supportive, mission-centered environment.

Key Responsibilities

Payroll (primary focus)

• Process weekly payroll for all employees using Paycom, including timekeeping review, corrections, and approvals
• Maintain accurate employee payroll records, including new hires, terminations, rate changes, and deductions
• Administer payroll-related withholdings and remittances, including retirement plan deferrals and benefit deductions
• Respond to employee questions about pay, deductions, and paystubs with accuracy and discretion
• Support quarterly and year-end payroll tax filings and W-2 processing in coordination with the Finance Manager/Controller

Unemployment Compensation

• Receive, track, and respond to unemployment compensation claims in a timely and accurate manner
• Gather supporting documentation from managers and personnel files as needed for claim responses
• Monitor claim outcomes and charges, and flag discrepancies or issues for the Finance Manager/Controller

Invoicing Support

• Prepare and send customer invoices for contract production work, based on production and shipping records
• Track outstanding invoices and support follow-up on receivables
• Maintain organized billing records and assist with month-end close as needed

Qualifications

• 3+ years of payroll processing experience; experience with Paycom or a comparable payroll platform strongly preferred
• Working knowledge of payroll tax, wage and hour basics, and unemployment compensation processes
• Strong attention to detail and a track record of accuracy under recurring deadlines
• Demonstrated discretion in handling confidential employee and financial information
• Comfort with spreadsheets and standard office software; ability to learn new systems quickly
• Experience in a nonprofit or small-company setting is a plus, as is comfort working alongside a workforce development program

Schedule, Compensation & Benefits

• Part-time, approximately 24 hours per week; schedule is consistent week to week and set in coordination with the Finance Manager/Controller, with payroll processing days fixed
• $26.00-$30.00 per hour, commensurate with experience; hourly, non-exempt position
• Primarily on-site at Baker's administrative offices (currently Malvern, PA, transitioning to Norristown, PA in 2026)

Baker Industries is an equal opportunity employer. As a second-chance employer, we welcome applicants of all backgrounds, including those with prior justice system involvement.