Accounting Operations Specialist

National Trust for Historic Preservation in the United States; Washington (District of Columbia); Hybrid; USD 65,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement benefits

Parental leave

Vacation time and holidays

Job summary

National Trust for Historic Preservation in the United States is seeking an Accounting Operations Specialist to manage full accounts payable cycle, vendor setup, invoice processing, and cash receipt reconciliation in a nonprofit setting.

The role is hybrid in Washington, DC, with occasional HQ visits for staff coverage as needed. Strong Excel/Unit4 skills and meticulous attention to detail are essential.

Qualifications

• 3+ years of professional accounting experience in a nonprofit or matrixed environment.
• Experience with accounts payable, invoice processing, and reimbursements.
• Knowledge of 1099 rules is a must.
• Strong written and verbal communication with internal and external customers.
• Proficiency in Excel and basic project-management skills.

Responsibilities

• Process accounts payable for multiple entities and vendor records.
• Back up wire processing and reconciliation of quarterly 1099 data.
• Reconcile staff corporate card transactions and compare with Unit4 payments.
• Record monthly cash receipts and assist with reconciliations.

Skills

Accounts payable

Vendor management

Reconciliation

Communication skills

Detail-oriented

Education

Accounting background

Tools

Unit4

Excel

Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounting Operations Specialist

Regular Full Time Administrative Supp Washington, DC, US

8 days ago Requisition ID: 1069

Salary Range: $65,000.00 To $68,000.00 Annually

JOB SUMMARY

The Accounting Operations Specialist is responsible for the full range of the accounts payable processing cycle, including setting up new vendors, entering and reviewing invoices and expense reimbursements, reconciliation of staff’s corporate credit card accounts and invoicing as needed. This position will also be responsible for reconciling cash receipts received in the organization’s main operating account and recording weekly ACH’s and Wires for both NTHP and RePurpose Capital.

This position is hybrid and will require the incumbent to visit our DC headquarters to provide staff coverage only when necessary.

DUTIES

Accounts Payable

• Add new or edit existing vendor records as needed when requested by staff (daily) for the National Trust (NTHP), Stewardship Sites, Main Street, (NMSC—a subsidiary of the National Trust) and/ or RePurpose Capital.
• Serve as back up to Director of Accounting Operations for wire processing .
• Resolve any payment returned items (i.e., ACH or checks) in a timely manner.
• Review staff corporate credit card transactions in RAMP and assist with reconciliation of monthly RAMP file.
• Compare RAMP transactions and vendors to organization’s Unit4 payment system, for analysis, duplicate payments and invoicing staff for personal charges on RAMP corporate cards.
• Respond to emails and phone calls from staff in a timelymanner.
• Research and reconcile statements and payment records.
• Perform quarterly reviews of data for 1099. Edit as necessary.

Cash Receipts and Other Duties

• Record monthly ACH and Wires received in organization’s operating account.
• Assist with bank and other reconciliations assigned.
• Assist with site receipts and deposit reports, JE and CRM reconciliation.
• Daily download of transactions from the organization’s main operating account.
• Perform other duties as assigned by the Director of Accounting Operations.

QUALIFICATIONS

• At least 3+ years of professional level experience, particularly in a matrixed and geographically dispersed non-profit organization. Experienced in handling accounts payable, expense reimbursements, and other related accounting functions. Familiarity with using accounting software (Unit4 experience is a plus).
• Accounts payable experience required, with proven ability to calculate, post, and manage accounting figures and financial records with a high degree of timeliness and accuracy. Knowledge of 1099 rules is a must.
• Strong working knowledge of general ledgers and their relationship to financial statements. Experience with double entry accounting and entering journal entries in accounting software is strongly desirable.
• Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion.
• Must be detail-oriented and possess strong organizational skills.
• High degree of accuracy, timeliness and attention to detail required.
• Ability to reconcile vendor statements and general ledger accounts with high degree of timeliness and accuracy, with experience investigating and resolving discrepancies.
• Intermediate analytical and problem-solvingskills, including issue identification and prioritization.
• Skilled in communicating to both internal and external customers, including strong writing, spelling, grammar, and proofreading skills, as well as strong verbal communication and customer service skills, and ability to discuss accounting-related issues clearly with non-accounting staff.
• Basic project-management skills. Ability to achieve results with moderate supervision.
• Proven ability to collaborate across divisions to implement processes and achieve results. Track record of building and maintaining productive relationships with both internal and external customers.
• Proven ability to continually develop skills related to use of rapidly changing technology and communications best practices.
• Ability to adapt and be flexible in a dynamic work environment. Ability to work effectively with frequent interruptions required. Able to handle frequently changing and/or unscheduled tasks with accuracy.
• Demonstrated success in working with culturally diverse audiences, partners and colleagues.
• Intermediate knowledge of Microsoft Excel and Word required . Familiarity with other software, including databases, a plus.
• Relevant experience required. Accounting background strongly preferred.

PAY & BENEFITS

This is a full-time, exempt level position, eligible for full benefits, including health, dental and life insurance, retirement benefits, parental leave, and 3+ weeks of vacation, plus sick time and holidays.