Billing Manager (QuickBooks Required)

Best Delivery LLC; California; On-site; USD 52,000 - 70,000; Full time

Job summary

Best Delivery LLC in Southern California is seeking a Billing Specialist with strong QuickBooks experience to manage invoicing, AR, and collections in a fast-paced transportation environment.

You will collaborate with dispatch, drivers, and customer service to ensure accurate, timely billing, adapt to customer-specific requirements, and maintain clean records in our TMS and WMS systems.

Qualifications

• Experience in invoicing and billing in transportation/logistics is required.
• Strong organizational skills and attention to detail are essential.
• Excellent communication with operations, accounting, and customers.

Responsibilities

• Manage invoicing in TMS and WMS systems.
• Collaborate with dispatchers, drivers, and customer service to gather missing documentation or clarify billing details.
• Maintain up-to-date records in TMS and accounting software.
• Generate weekly and monthly billing reports for management review.
• Support month-end closing activities by reconciling billing data with accounting records.
• Handle customer-specific billing requirements and accessories (POD, BOL).
• Review transportation tickets for accessorial charges due and ensure accurate, timely billing.
• Manage accounts receivable and collections and follow up on past-due accounts.

Skills

Billing

Accounts receivable

Collections

Attention to detail

Organization

Communication

Transportation billing

QuickBooks

Tools

TMS (ontime360)

WMS (Camelot Express)

QuickBooks

Job description

Job Description

We are a transportation and warehousing company seeking a Billing Specialist with strong QuickBooks experience. This role is responsible for accurate invoicing, managing customer-specific billing requirements, and handling accounts receivable and collections.

As our Transportation Billing Specialist, you’ll be the financial heartbeat of our operations. Your accuracy will ensure that customers are billed correctly, and on time. You’ll be the bridge between our operations team, accounting, and clients—turning complex shipment data into clear, accurate invoices that keep our business moving forward.

This is not a basic billing role—our customers each have different billing expectations. We need someone who can learn the details, stay organized, and execute consistently. We would prefer someone with a background in transportation who understands transportation billing and accessories.

Responsibilities

• Manage invoicing in TMS (ontime360) and WMS (Camelot Express)
• Collaborate with dispatchers, drivers, and customer service to gather missing documentation or clarify billing details.
• Maintain up-to-date records in our transportation management system (TMS) and accounting software.
• Generate weekly and monthly billing reports for management review.
• Support month-end closing activities by reconciling billing data with accounting records.
• Handle customer-specific billing requirements, pod, bol, etc
• Review transportation tickets for accesorial charges due.
• Ensure accurate, timely billing
• Manage accounts receivable and collections
• Follow up on past-due accounts and keep customers current
• Work with operations to ensure billing accuracy
• Resolve billing issues quickly and professionally

Requirements

• 2+ years of experience in transportation, logistics, or freight billing.
• QuickBooks experience (required) (TMS-WMS import the invoices in quickbooks)
• Billing + collections experience
• Strong attention to detail and organization
• Ability to manage multiple accounts and requirements
• Professional communication skills

Preferred

• Experience in transportation, logistics, or warehousing

Company Description

Best Delivery LLC is a full-service Southern California-based transportation and logistics company. Specializing in Expedited Freight, Same Day / Next Day delivery, LTL (Less than truckload), Full Truckload, and Warehousing. Our Transportation service covers Southern California, Nevada, and Arizona.
We offer Cross-Docking, Container Unloading, and full 3PL Warehouse Services. Growth and advancement potential within the organization