Accounting & Operations Specialist

Teamshares; Corona (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Wolfsburg West is seeking an Accounting & Operations Specialist to oversee day-to-day accounting and support operational processes in a small business environment. You will manage payroll, AP/AR, and general ledger while assisting month-end close and tax documentation.

Ideal candidates are highly organized, proactive, and comfortable wearing multiple hats, with strong Excel skills and experience in manufacturing or wholesale environments. This position is based in Corona, CA.

Qualifications

• Experience handling payroll, AP/AR, and month-end close.
• Familiar with multi-state tax compliance and Avalara.
• Strong GAAP knowledge and strong Excel skills.
• Ability to manage purchasing, freight docs, and vendor communications.
• Detail-oriented with an ability to work in a small team.

Responsibilities

• Process bi-weekly payroll and maintain payroll records.
• Manage accounts payable, including invoice processing and vendor payments.
• Oversee accounts receivable, invoicing, collections, and cash posting.
• Perform daily cash reconciliation and bank deposits.
• Assist with month-end and year-end close and related schedules.
• Coordinate purchasing and inbound international freight/docs.
• Support tax preparation and Avalara documentation.
• Maintain accurate financial records and supporting documentation.

Skills

Payroll processing

Accounts payable

Accounts receivable

Bank reconciliations

General ledger

Month-end close

GAAP knowledge

Excel proficiency

Attention to detail

Communication

Tools

Avalara

ERP software

Excel

Job description

Wolfsburg West is seeking a detail-orientedAccounting & Operations Specialistto oversee the company's day-to-day accounting functions while supporting key operational processes. This role is responsible for maintaining accurate financial records, managing payroll and insurance administration, overseeing AP/AR, supporting month-end and year-end close, and coordinating purchasing and freight documentation. The ideal candidate is highly organized, enjoys wearing multiple hats, and thrives in a small business environment where accuracy, initiative, and collaboration are valued.

Accounting & Finance

• Process bi-weekly payroll and maintain payroll records.
• Manage accounts payable, including invoice processing, vendor payments, and reconciliations.
• Oversee accounts receivable, customer invoicing, collections, and payment application.
• Perform daily cash reconciliation and bank deposits.
• Manage banking relationships and complete bank reconciliations.
• Prepare operational journal entries and maintain the general ledger.
• Assist with month-end and year-end close, including reconciliations and supporting schedules.
• Support Fractional Controller with tax preparation and annual financial reporting.
• Maintain accurate financial records and documentation.

Tax & Compliance

• Prepare and file multi-state sales tax returns using Avalara.
• Coordinate business licenses and ensure ongoing compliance.
• Assist with tax documentation and support external accountants during tax season.

Human Resources & Benefits Administration

• Administer employee health insurance benefits and enrollments.
• Manage business insurance policies, renewals, certificates of insurance, and claims coordination.
• Support onboarding paperwork and payroll-related employee changes.

Purchasing & Operations

• Create and manage purchase orders.
• Coordinate inbound international freight and shipping documentation.
• Prepare Shipper's Letters of Instruction (SLIs) and customs documentation.
• Work with freight forwarders, customs brokers, and vendors to ensure timely deliveries.
• Maintain purchasing records and vendor files.
• Identify opportunities to improve accounting and operational processes.

Preferred Experience

• Manufacturing or wholesale distribution experience.
• Experience working with inventory-based businesses.
• Familiarity with customs documentation and international shipping.
• Experience working closely with business owners and leadership teams.

• 5+ years of accounting or bookkeeping experience, preferably in a manufacturing, distribution, or e-commerce environment.
• Strong understanding of GAAP and accounting principles.
• Experience processing payroll and administering employee benefits.
• Experience with accounts payable, accounts receivable, bank reconciliations, and general ledger accounting.
• Experience supporting month-end and year-end close.
• Knowledge of sales tax compliance; Avalara experience preferred.
• Experience coordinating international freight or import documentation is a plus.
• Excellent organizational skills and attention to detail.
• Strong Excel skills and proficiency with accounting software.
• Ability to manage multiple priorities independently while maintaining accuracy.