Accounting Operations Manager (Onsite based out of NYC)

JetFuel; United States; Hybrid; USD 85,000 - 95,000; Full time

Job summary

A dynamic advertising services firm based in New York City is looking for an Accounting Operations Manager. The ideal candidate will oversee daily financial tracking, manage expense reports, and ensure smooth operational workflows. This mid-senior level role requires 3-5 years of experience in accounting or financial coordination and exceptional organizational skills. The position offers a hybrid schedule, working in office Tuesday to Thursday, and aims to foster a collaborative work environment that thrives on integrity and results orientation.

Qualifications

• 3-5 years of relative experience in accounting support or similar operations roles.
• Basic understanding of accounting principles and financial processes.
• Proficiency in office software and familiarity with expense reporting systems.

Responsibilities

• Oversee daily financial tracking and monitor budgets.
• Manage and review expense reports for accuracy.
• Support monthly budgeting check-ins with documentation.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

Microsoft Excel

monday.com

Asana

Job description

Accounting Operations Manager (Onsite based out of NYC)

4 days ago Be among the first 25 applicants

This range is provided by JetFuel. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$85,000.00/yr - $95,000.00/yr

Here’s what we do:

• Design, produce, and activate experiential live brand experience at events nationwide
• Product sampling & field marketing programs for various beverage & snack brands
• National mobile tour programs

Here’s our philosophy:

• Moments in time that transcend. Brand experiences that engage. Cultivating social currency that inspires sharing & advocacy.

Here’s what we are looking for:

We are seeking a detail‑oriented, proactive Accounting Operations Manager to support our daily financial and business operations. This role works closely with the finance team and cross‑functional departments to ensure accurate financial processing, smooth operational workflows, and general business operation support. The ideal candidate is organized, collaborative, and comfortable working in a fast‑paced environment.

Here’s what you’ll need to do:

• Oversee daily financial tracking, including monitoring budgets, spending, and account activity.
• Manage and review expense reports, ensuring accuracy, policy compliance, and timely processing.
• Administer purchase orders (POs): creation, approval routing, tracking, and reconciliation.
• Support monthly budgeting check‑ins with accurate documentation and reporting.
• Serve as a liaison between the finance team and other departments to ensure clear communication and operational alignment.
• Assist teams with financial procedures, policy questions, and documentation needs.
• Partner with operations, HR, and other business units to streamline processes and resolve workflow issues.
• Help coordinate vendor management, contracts, and procurement activities.
• Assist in implementing and improving internal systems, tools, and processes.
• Manage and maintain operational documentation, SOPs, and internal communication resources.
• Assist with various projects, which can include supporting operations, finance, or development as needed.
• Maintain strict confidentiality and handle sensitive information with discretion.
• Company Credit Card & Expenses: Employees may be issued a company credit card for business‑related expenses, and must ensure proper use, retain receipts, and submit weekly expense reports for approval.

Here’s what you got:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred (or equivalent experience)
• 3‑5 years of relative experience in accounting support, financial coordination, or similar operations roles.
• Basic understanding of accounting principles and financial processes.
• Proficiency in computer applications and office software like Microsoft Excel, and familiarity with expense reporting or office management systems.
• Experience with project management software such as monday.com, or Asana is a plus.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to handle multiple priorities and meet deadlines in a dynamic environment.
• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Ability and willingness to manage multiple projects and tasks simultaneously.
• Contribute to a positive work environment.
• Ability to meet deadlines, work independently, think creatively, & evaluate usage data.
• Local to New York City Metropolitan area, and the ability to work in office Tuesdays - Thursdays weekly.

Eat. Breathe. JetFuel

• People Minded – Must show dignity and respect to all people
• Integrity – Must exemplify the highest degree of ethical behavior
• Results Oriented – Must show passion, pride and commitment to succeed
• Highly Organized – With consistent and timely communications
• Trust – Must be honest, sincere and confident
• Teamwork – Must build trusting relationships and have each other’s backs
• Innovation – Must progress through a combination of creativity, common sense & vision

Compensation & Schedule

• NYC based with a hybrid schedule – in office days Tuesday – Thursday.

Job details

• Seniority level: Mid‑Senior level
• Employment type: Full‑time
• Job function: Management and Manufacturing
• Industries: Advertising Services