Accounting & Operations Manager

Century 21 Advantage Gold; Philadelphia (Philadelphia County); On-site; USD 65,000 - 75,000; Full time

Job summary

Century 21 Advantage Gold in Philadelphia, PA, seeks an Accounting & Operations Manager to oversee bookkeeping, escrow operations, and financial systems, enabling agents to focus on client growth.

The role emphasizes accuracy, process improvement, and collaboration with a CPA for tax and audits, with competitive pay and advancement opportunities within a tech-forward real estate environment.

Qualifications

• Experience managing operating and escrow-related accounts, ensuring accuracy and compliance.
• Ability to run AP/AR, commissions and payroll cycles with precision and on time.
• Proven track record of closing out transactions in Brokermint and Dash, ensuring audit readiness.
• Strong organizational skills to maintain corporate, licensing, and employee records efficiently.
• Experience coordinating with CPAs on tax returns and account reconciliations, resolving discrepancies effectively.

Responsibilities

• Manage operating and escrow-related accounts for all entities and offices, including daily reviews, payments, deposits, wires/ACH, fraud monitoring, and exception handling.
• Run AP/AR, commissions and payroll cycles, including weekly payroll taxes, commission checks, property-management payables, mortgage payments, and other recurring disbursements in QuickBooks.
• Close out transactions in Brokermint, Dash, and related systems, ensuring fees are paid and files are ready for storage and audit.
• Maintain corporate, licensing and employee records, including office license renewals (PA/NJ), NJ annual reports, HUD-related renewals, trademarks, and employee file updates.
• Coordinate with the outside CPA on tax returns and periodic account reviews and reconciliations, providing supporting schedules and resolving unreconciled items.
• Oversee vendor and contract administration, including insurance applications and purchases, small contract negotiations, and renewal and price reviews.
• Support facilities and equipment at a policy and coordination level, ensuring problems are addressed while operational hands-on work is delegated where possible.

Skills

Escrow accounts management

AP/AR processing

Payroll processing

Brokermint proficiency

Dash proficiency

QuickBooks proficiency

Vendor management

CPA liaison

Tools

Brokermint

Dash

QuickBooks

Job description

Accounting & Operations Manager

Century 21 Advantage Gold Philadelphia, Pennsylvania, United States

About this position

At Century 21 Advantage Gold, we're not just leading the real estate industry; we’re transforming it. As our Accounting and Brokerage Operations Manager, you'll play a pivotal role in managing our bookkeeping processes, ensuring accurate financial records, and supporting our agents. Our commitment to technology and growth provides the tools and support needed to make a meaningful impact. We believe in empowering our team to reach new heights. Join a collaborative environment where your leadership in financial management can inspire others and drive collective success.

In this role, you will manage daily financial operations and ensure our systems function efficiently, allowing our agents to focus on their clients and business growth. Your careful attention to detail will help streamline processes and improve performance everywhere. We appreciate proactive leaders willing to face challenges and foster ongoing improvement. With competitive pay and chances for advancement, you'll have opportunities to thrive and develop with us. Let’s collaborate to set new standards of success in real estate.

At Century 21 Advantage Gold, we're not just leading the real estate industry; we’re transforming it. As our Accounting and Brokerage Operations Manager, you'll play a pivotal role in managing our bookkeeping processes, ensuring accurate financial records, and supporting our agents. Our commitment to technology and growth provides the tools and support needed to make a meaningful impact. We believe in empowering our team to reach new heights. Join a collaborative environment where your leadership in financial management can inspire others and drive collective success.

In this role, you will manage daily financial operations and ensure our systems function efficiently, allowing our agents to focus on their clients and business growth. Your careful attention to detail will help streamline processes and improve performance everywhere. We appreciate proactive leaders willing to face challenges and foster ongoing improvement. With competitive pay and chances for advancement, you'll have opportunities to thrive and develop with us. Let’s collaborate to set new standards of success in real estate.

Compensation:

$65,000 - $75,000 yearly

Responsibilities:

• Manage operating and escrow-related accounts for all entities and offices, including daily reviews, payments, deposits, wires/ACH, fraud monitoring, and exception handling.
• Run AP/AR, commissions and payroll cycles, including weekly payroll taxes, commission checks, property-management payables, mortgage payments, and other recurring disbursements in QuickBooks.
• Close out transactions in Brokermint, Dash, and related systems, ensuring fees are paid and files are ready for storage and audit.
• Maintain corporate, licensing and employee records, including office license renewals (PA/NJ), NJ annual reports, HUD-related renewals, trademarks, and employee file updates.
• Coordinate with the outside CPA on tax returns and periodic account reviews and reconciliations, providing supporting schedules and resolving unreconciled items.
• Oversee vendor and contract administration, including insurance applications and purchases, small contract negotiations, and renewal and price reviews.
• Support facilities and equipment at a policy and coordination level, ensuring problems are addressed while operational “hands‑on” work is delegated where possible.

Qualifications:

• Experience managing operating and escrow-related accounts, ensuring accuracy and compliance.
• Ability to run AP/AR, commissions and payroll cycles with precision and on time.
• Proven track record of closing out transactions in Brokermint and Dash, ensuring audit readiness.
• Strong organizational skills to maintain corporate, licensing, and employee records efficiently.
• Experience coordinating with CPAs on tax returns and account reconciliations, resolving discrepancies effectively.
• Ability to oversee vendor and contract administration, including negotiations and renewals.
• Proficiency in supporting facilities and equipment management at the policy level, delegating operational tasks as needed.

About Company

We are the number one Century 21 firm in Pennsylvania, with 9 locations serving PA and NJ. We are a tech-forward company dedicated to helping our agents increase their business. If you're producing one million in sales and want to grow to three million, or you're currently producing three million and aiming to expand to five or six million, or even ten million. In that case, we are the company for you. We have the technology and the support systems in place to help agents double, triple, or quadruple their income! We've done it for others, and we can do it for you. Let us help you grow!