Accountant/Bookkeeper

firstPRO, Inc; Malvern (Chester County); On-site; USD 80,000 - 100,000; Full time

Job summary

A multifaceted real estate firm located in Paoli, PA, is looking for a mature and organized financial professional to oversee corporate accounting operations. Responsibilities include managing accounts payable/receivable, preparing monthly financial statements, and maintaining organized financial records for various properties. The ideal candidate will have significant experience in bookkeeping or corporate accounting and the ability to handle sensitive financial information confidentially,All with a hybrid flexibility work schedule.

Qualifications

• Substantial experience in full-charge bookkeeping or corporate accounting required.
• Proven ability to manage sensitive financial information confidentially.
• Expert-level organizational skills needed.

Responsibilities

• Process accounts payable/receivable and manage expense reimbursements.
• Prepare comprehensive monthly financial statements and conduct reconciliations.
• Maintain organized files for property assets including loan documents.

Skills

Full-charge bookkeeping

Corporate accounting

Real Estate knowledge (property management)

Discretion with financial information

Expert-level organizational skills

Proficiency in accounting software

Tools

Dropbox

Job description

Overview

Location: Paoli, PA (Hybrid Flexibility)

Our client is a multifaceted real estate powerhouse specializing in brokerage, debt and equity placement, and property ownership. With three established entities and a new development arm on the horizon, they are seeking a mature, highly organized, and discreet financial professional to manage the accounting operations for their corporate entities, a growing portfolio of 12 properties, prepare financial statements, partner distributions and keep real estate files organized.

This is a stable, long-term role designed for a professional who values autonomy and consistency.

Responsibilities

• Corporate & Property Accounting
• Daily/Weekly: Process accounts payable/receivable, manage expense reimbursements, and monitor cash balances across multiple entities to ensure sufficient funding.
• Monthly: Perform bank and credit card reconciliations; prepare comprehensive monthly financial statements (Balance Sheet, P&L, Cash Flow) including Actual vs. Budget analysis.
• Real Estate Management: Maintain organized files for property assets (loan documents, closing statements, and refinancing schedules); review property-level financials and prepare partner distributions.
• Tax & Audit: Assist outside accountants with quarterly tax estimates and annual tax returns; prepare 1099s and compile documentation for 401(k) records and workers’ compensation audits.
• Budgeting: Develop annual budgets and update pro forma projections throughout the fiscal year.
• Executive Financial Management (Family Office Style)
• Financial Tracking: Maintain and update Personal Financial Statements (PFS) quarterly; track personal investment performance across various funds, stocks, and real estate holdings.
• Documentation: Organize and manage a secure digital repository (Dropbox) for tax returns, insurance policies, estate planning documents, and K-1s.
• Administrative Coordination: Liaise with personal bankers for wire transfers and account management; coordinate with attorneys and accountants regarding estate planning and personal legal matters.
• Efficiency Oversight: Identify and eliminate unnecessary dues/subscriptions; recommend improvements for tax and interest efficiencies.

Qualifications

• Experience: Substantial experience in full-charge bookkeeping or corporate accounting. A background in Real Estate (student housing, development, or property management) is highly preferred.
• Discretion: Proven ability to handle highly sensitive personal and corporate financial information with absolute confidentiality.
• Organization: Expert-level organizational skills with the ability to manage complex filing systems and stay ahead of payment/refinancing schedules.
• Technical Skills: Proficiency in accounting software and digital document management (Dropbox/Secure portals).
• Character: A mature professional who is self-directed, detail-oriented, and looking for a stable, long-term home.
• Office: Located in Paoli, PA.
• Schedule: Hybrid flexibility. While some in-office presence is required as needed, we value results over "desk time" and offer significant flexibility once the candidate is fully onboarded.