Accounting & Operations Coordinator

Channel Seafoods International; Boca Raton (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

Channel Seafoods International seeks an Accounting & Operations Coordinator to join the team in Boca Raton. This full-time, office-based role supports inventory control, purchasing, logistics documentation, and accounting processes, reporting to the Controller and collaborating with the Senior Logistics Coordinator.

Ideal candidates will understand how inventory, purchasing, sales orders, logistics, and accounting connect, with experience in wholesale inventory and international shipments a

Qualifications

• Experience in wholesale inventory and distribution operations.
• Familiarity with sales/purchase orders and inventory reporting.
• Knowledge of how landed costs relate to accounting.
• Experience with Acctivate and/or QuickBooks preferred.
• Strong organizational and problem-solving abilities.

Responsibilities

• Assist with entering, reviewing, and maintaining sales orders and purchase orders.
• Review inventory availability, product quantities, and related transactions for accuracy.
• Monitor open sales orders, purchase orders, incoming inventory, and shipment ETAs.
• Support the Senior Logistics Coordinator with purchasing, receiving, shipment documentation, and related accounting processes.
• Assist with reconciling inventory transactions and researching discrepancies.
• Review and organize vendor invoices, receiving documents, freight charges, and other purchasing-related records.
• Assist with tracking import-related costs, including freight, customs duties, and landed costs.
• Help maintain accurate product, quantity, and inventory information within the system.
• Coordinate with Accounting, Inventory, Logistics, and Sales to resolve order and inventory discrepancies.
• Assist Accounting with matching purchase orders, receipts, vendor invoices, and supporting documentation.
• Prepare and maintain inventory, purchasing, and logistics-related reports.
• Assist the Controller with inventory analysis, reconciliations, and special projects.
• Perform additional administrative and operational support as needed.

Skills

Inventory management

Wholesale distribution

Purchasing

Logistics coordination

Accounting basics

Attention to detail

Communication skills

Cross-department collaboration

Acctivate

QuickBooks

Tools

Acctivate

QuickBooks

Job description

Reports To: Controller

Position Type: Full-Time, Office-Based

Position Summary

Channel Seafoods International is seeking a detail-oriented Accounting & Operations Coordinator

with experience in wholesale inventory, distribution, or related operations.

This full-time position reports directly to the Controller and works closely with our Senior Logistics Coordinator, providing inventory, purchasing, logistics documentation, and accounting-related support.

The ideal candidate understands how inventory, purchasing, sales orders, logistics, and accounting processes are connected. Experience with imported products, international shipments, and landed costs is a plus.

Key Responsibilities

• Assist with entering, reviewing, and maintaining sales orders and purchase orders.
• Review inventory availability, product quantities, and related transactions for accuracy.
• Monitor open sales orders, purchase orders, incoming inventory, and shipment ETAs.
• Support the Senior Logistics Coordinator with purchasing, receiving, shipment documentation, and related accounting processes.
• Assist with reconciling inventory transactions and researching discrepancies.
• Review and organize vendor invoices, receiving documents, freight charges, and other purchasing-related records.
• Assist with tracking import-related costs, including freight, customs duties, and landed costs.
• Help maintain accurate product, quantity, and inventory information within the system.
• Coordinate with Accounting, Inventory, Logistics, and Sales to resolve order and inventory discrepancies.
• Assist Accounting with matching purchase orders, receipts, vendor invoices, and supporting documentation.
• Prepare and maintain inventory, purchasing, and logistics-related reports.
• Assist the Controller with inventory analysis, reconciliations, and special projects.
• Perform additional administrative and operational support as needed.

Qualifications

• Previous experience in wholesale inventory, distribution, inventory control, or related operations strongly preferred.
• Experience working with sales orders, purchase orders, receiving, and inventory transactions.
• Understanding of inventory movement and its relationship to accounting records.
• Experience with imported products, international logistics, customs documentation, or landed costs is a plus.
• Strong attention to detail and ability to research and resolve discrepancies.
• Ability to learn and navigate inventory management and accounting software.
• Strong organizational, communication, and problem-solving skills.
• Ability to coordinate effectively across multiple departments.
• Experience with Acctivate and/or QuickBooks is a plus.
• Seafood, food distribution, or other wholesale inventory industry experience preferred.

What We Are Looking For

We are looking for someone with practical inventory and wholesale distribution experience who understands the connection between purchasing, logistics, inventory, and accounting.

This individual should be comfortable reviewing transactions, identifying discrepancies, and following documentation from purchase order through receiving and accounting.

The position will provide direct support to the Controller while working closely with our Senior Logistics Coordinator to improve inventory accuracy, documentation, and operational efficiency.