Accounting & Operations Coordinator

BankIn Minnesota; BLOOMINGTON (MN); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Professional development opportunities

Job summary

BankIn Minnesota in Bloomington, MN, is seeking an Accounting & Operations Coordinator to support financial management, database maintenance, and executive-level operations for the SVP and senior leadership.

The role covers general ledger, journal entries, A/P and A/R, budgeting support, and reporting, with a focus on data accuracy and compliance. Hybrid work flexibility and a comprehensive benefits package are offered.

Qualifications

• Bachelor's degree required.
• 2-5 years of accounting experience preferred.
• Experience with membership management systems or CRM databases preferred.
• Proficiency with QuickBooks, Microsoft Excel, and Microsoft Office Suite.
• Knowledge of GAAP and familiarity with fund or association accounting principles preferred.

Responsibilities

• Maintain accurate general ledger accounts and perform monthly reconciliations.
• Prepare journal entries, deposits, and accounts payable/receivable transactions.
• Assist with preparation of financial statements and management reports.
• Support annual budgeting, forecasting, and audit processes.
• Process membership dues, event payments, sponsorship billing, and vendor invoices.
• Monitor cash flow, reconcile bank accounts, and maintain documentation for compliance.
• Prepare and file required tax and regulatory documents in coordination with external accountants.
• Serve as the primary point of contact for data integrity in the database, maintaining accurate member records across the full membership lifecycle.
• Conduct regular data quality reviews, including deduplication and billing contact updates.
• Generate financial, membership, and operational reports as requested by leadership.
• Provide administrative support to the SVP, Director of Operations and senior leadership, including scheduling, correspondence, and meeting and travel preparation.
• Assist with board and committee logistics, materials preparation, and follow-up on action items.
• Support leadership with data analysis, operational reporting, and special projects as directed.

Skills

Attention to detail

Organizational skills

Analytical skills

Time-management

Communication skills

Integrity and discretion

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

QuickBooks

Microsoft Excel

Microsoft Office Suite

Job description

Location: Bloomington, Minnesota (hybrid eligible)

Salary Range: $55,000 - $65,000

POSITION OVERVIEW

The Accounting & Operations Coordinator is responsible for supporting the financial management, database, and operational functions of BankIn Minnesota. This role combines core accounting duties with database support and executive and operations-level administrative assistance to the SVP, Director of Operations and other senior leadership. The ideal candidate is detail-oriented, organized, technologically proficient, and thrives in a collaborative environment that supports Minnesota's community banking industry.

KEY RESPONSIBILITIES

• Maintain accurate general ledger accounts and perform monthly reconcilliations.
• Prepare journal entries, deposits, and accounts payable/receivable transactions.
• Assist with preparation of financial statements and management reports.
• Support annual budgeting, forecasting, and audit processes.
• Process membership dues, event payments, sponsorship billing, and vendor invoices.
• Monitor cash flow, reconcile bank accounts, and maintain documentation for compliance.
• Prepare and file required tax and regulatory documents in coordination with external accountants.

Operations & Executive Support

• Serve as the primary point of contact for data integrity in the database, maintaining accurate member records across the full membership lifecycle.
• Conduct regular data quality reviews, including deduplication and billing contact updates.
• Generate financial, membership, and operational reports as requested by leadership.
• Provide administrative support to the SVP, Director of Operations and senior leadership, including scheduling, correspondence, and meeting and travel preparation.
• Assist with board and committee logistics, materials preparation, and follow-up on action items.
• Support leadership with data analysis, operational reporting, and special projects as directed.

QUALIFICATIONS

Education & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or related field required.
• 2-5 years of accounting experience preferred (association or nonprofit experience a plus).
• Experience with membership management systems or CRM databases preferred.
• Proficiency with QuickBooks, Microsoft Excel, and Microsoft Office Suite.
• Knowledge of GAAP and familiarity with fund or association accounting principles preferred.

Skills & Attributes

• Strong attention to detail and accuracy in financial and data management tasks.
• Excellent organizational, analytical, and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently with sound judgment, as well as collaboratively across teams.
• Strong communication skills and customer service orientation.
• Integrity, discretion, and professionalism when handling confidential information.
• Collaborative team player who thrives in a mission-driven environment.

Working Conditions & Benefits

• Full-time position based in Bloomington, MN, with hybrid work flexibility.
• Competitive salary commensurate with experience.
• Comprehensive benefits package including health insurance, retirement plan, paid time off, and professional development opportunities.

ABOUT BANKIN MINNESOTA

BankIn Minnesota supports community banks in Minnesota by providing members with the resources and advocacy they need to remain independent, effectively compete in the financial industry, grow their banks, and positively impact the economy in their local communities. The association works toward a vision of the positive impact of a community bank in every hometown.