ACCOUNTING OFFICER (SPECIALIST)

State of California; California (MO); On-site; USD 59,000 - 74,000; Full time

Job summary

State of California, CHP Fiscal Management Section, Sacramento, CA, is seeking an Accounting Officer (Specialist) for in-office, permanent, full-time employment. The role requires processing ROC and CRA, posting to FI$Cal, and handling department-wide deposits and licenses. Strong accounting knowledge and meticulous work are essential.

The position offers a monthly salary of $5,266.00–$6,591.00 and requires qualifying credentials; a background investigation is required prior to hire.

Qualifications

• Good organizational skills.
• Knowledge of accounting principles and procedures.
• Strong personal computer knowledge.
• Ability to communicate tactfully and effectively.

Responsibilities

• Independently processes and lists incoming checks to the Report of Collection (ROC) according to payment subject matter.
• Balances ROC listings and checks, endorses checks for daily bank deposit, copies checks and attaches to documentation, and distributes to unit personnel.
• Identifies payments for Accounts Receivable Units by providing copies of checks and supporting documents to related units; requests FI$Cal posting instructions.
• Prepares ROC accordingly.
• Processes checks requiring action: determines unit (travel, accounts payable/receivable), prepares CRA sheet, updates CRA daily, follows up weekly.
• Reviews and verifies coding on the CRA for FI$Cal compliance; ensures timely and accurate deposit of checks.
• Creates a ROC daily in FI$Cal coding compliance.
• Receives and prepares deposits for department licenses; processes refund requests to vendors as directed by the department's section.
• Sorts and distributes incoming unit mail and batched input documents to the appropriate unit personnel.
• Responsible for creation, removal, and maintenance of customers in FI$Cal; makes corrections as requested by other units.

Skills

Organizational skills

Accounting principles

PC proficiency

Communication skills

Job description

Job Posting: Accounting Officer (Specialist)

JC-534335

$5,266.00 - $6,591.00 per Month

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Responsibilities

Independently processes and lists incoming checks to Report of Collection (ROC) according to payment subject matter (e.g. restitution, Board of Pilot Commissioners, federal reimbursement, foreign currency, cash, prepaid arrest log program, payroll, payables, court, CalTrans, safety services, Witness Fee, Movie and Wide Load, Miscellaneous, Driving Under the Influence [DUI], and other fees). Balances and totals ROC listings and checks, endorses checks for daily bank deposit, copies checks and attaches to the corresponding documentation and distributes listing/document copies to the Cashiering, General Ledger Accounting and Accounts Receivable Unit 1 and 2 personnel. Identifies payments received for Accounts Receivable Unit 1 and 2, General Ledger, Payroll Units by providing copies of the checks and the supporting documents to the related units, and request coding instructions for posting into FI$Cal, if necessary. Prepares ROC accordingly.

Independently processes checks requiring action: determine appropriate unit (travel, accounts payable, accounts receivable), prepare Checks Requiring Action (CRA) sheet. Updates CRA spreadsheet daily, follow up with unit supervisors on status weekly. Independently review and verify appropriate coding on the CRA for coding compliance to FI$Cal. Assures checks are deposited timely and accurately once received from the units. Create a ROC daily in compliance with FI$Cal coding.

Receives and prepares deposit for department wide miscellaneous licenses such as hazardous materials, school bus contractors, armored vehicles; ensures timely and accurate processing of refund request to the vendors requested by the Department's Research and Planning Section. Sorts and distributes incoming unit mail and batched input documents to appropriate unit personnel.

Responsible for the creation, removal, and maintenance of customers in FI$Cal. Assures accuracy and make corrections as requested from other Fiscal Management Section units.

Minimum Requirements

• ACCOUNTING OFFICER (SPECIALIST)

Possession of Minimum Qualifications will be verified before appointment.

To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diplomas or official, sealed transcripts will be required before the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units, course by course, to which the foreign coursework is equivalent.

Work Location

In Office

Job Type

Permanent, Full Time

Department Information

California Highway Patrol

Fiscal Management Section

601 N. 7th Street

Sacramento, CA 95811

The mission of the California Highway Patrol (CHP) is to provide the highest level of Safety, Service, and Security. The CHP offers challenging and exciting careers in the field of law enforcement. If you are interested in diversity, challenges, and opportunities, the CHP invites you to apply to become a part of our professional organization. We remain competitive and current with training and technology, keeping the citizens of California safe. We have many employment opportunities, and we invite you to look into the California Highway Patrol for your future.

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Desirable Qualifications

• Good organizational skills
• Knowledge of accounting principlesd and procedures
• Strong personal computer knowledge
• The ability to communicate tactfully and effectively

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, an ATM, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website: https://www.chp.ca.gov

Human Resources Contact:

Naoka Iwaya

[phone]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Equal Opportunity & Access Section

[phone]

[e-mail]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.