Accounting Officer

University-of-Illinoi; Peoria (IL); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Health, Dental, Vision insurance

Retirement Plan

Paid time off

Tuition waivers for employees and/or'

Job summary

University of Illinois College of Medicine Peoria (UICOMP) is seeking an Accounting Clerk to manage journal coding in Epic and post into Banner. The role involves daily reconciliation of payments, deposits, and refunds, working on-site in Peoria, IL.

Responsibilities include preparing financial documents, balancing cash, and ensuring accuracy across Epic and Banner systems, under supervision of the Assistant Director of Accounting.

Qualifications

• Proficiency with Epic billing module is implied by job duties.

Responsibilities

• Determines proper journal coding based on transactions in Epic; transfers information into Banner.
• Reconciles payments and balances daily reports; ensures proper posting to Banner and Epic.
• Prepares batch funds and processes deposits; verifies refunds and postings.
• Balances and reconciles cash drawers; analyzes discrepancies and resolves them with clinic and accounting teams.

Job description

Salary Range (commensurate with experience): $22.11 - $23.46

Please note that this position is not remote and is onsite in Peoria, IL.

About UICOMP

The University of Illinois College of Medicine Peoria (UICOMP) educates 244 medical students and nearly 300 physician residents annually. It is one of four campuses that make up the nation’s largest public medical school. The Peoria campus is known among students for its small class sizes, rigorous curriculum and hands-on clerkships; to residents and fellows for the strong academic setting, large referral base and exceptional facilities; and by physicians seeking the ideal combination of teaching and practicing medicine in a research-based university setting.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, LifeInsurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Position Summary Determines proper journal coding based on transactions performed in Epic's (Electronic Medical Record (EHR)) professional billing software and transfers that information into the University's accounting software program, Banner. Reviews bank deposit daily for proper distribution of payment batches. Processes deposit-on-site and remit on-site deposits. Posts journal transactions into Banner include both insurance and self-pay refund information. Prepares and reviews various reports. Requires independent judgement, initiative, and knowledge of bookkeeping and accounting practices, procedures, and principles. Incumbent works under the general supervision of the Assistant Director of Accounting.

Duties & Responsibilities

• Executes complex journal coding and enters it into Banner while applying proper judgement, based on experience and job knowledge.
• Creates or assists the Assistant Accounting Director in the preparation of various financial documents required for balancing all cash related to accounts receivable.
• Reconciles all payments against daily reports and troubleshoots any discrepancies between the clinics and accounting.
• Comply deposits using daily and clinic payments including online credit card payments.
• Balances all daily payments and compares totals with Epic reports; denotes any discrepancies for end-of-month transfers. Organizes and verifies payments received from other campuses that are posted into Epic and follows up with the Cash Posting team.
• Balances refunds posted into Epic and logs the related data into an online spreadsheet that goes to the Urbana campus for processing.
• Prepares batch payment funds for balancing payments received via ACH, Medicare, Medicaid, and miscellaneous insurance payers that the payment posters utilize to balance payments posted and received.
• Enter financial information into Banner; reconciling/logs all checks received.
• Retrieves and identifies pay1nments from University Banking system for the UICOMP Medical Service Plan.
• Categorizes batch amounts based on payment source (i.e. self-pay, insurance, BCBS, etc.) Disburses batches to the Cash Posting staff to be posted in Epic for patient accounts.
• Identifies payments that don't belong to the Medical Service Plan and determines where payments should be posted (contracts, IRB, medical records, PHS, Grants, or the Foundation).
• Tracks all payments that are not posted to patient accounts.
• Follows up with Medical Billing Cash Positing staff regarding delays in posting.
• Completes daily spreadsheet for balancing all payments including clinic payments and online credit card payments; these payments could come from a variety of places such as Contracts, IRB, Psych Billing, Foundations, Grants, student services, and miscellaneous.
• Balances previous day payment postings.
• Runs reports in Epic and verify that payments balance.
• If not, find and research discrepancies and determines how to correct findings.
• Examines financial data from Epic, analyzes content, balances Epic cash drawers and makes the appropriate contacts required to resolve any discrepancies.
• Balances refunds processed via Epic into Banner in order to create both insurance and self-pay refunds, utilizes journal entries as appropriate to complete the balanced process in Banner on a daily or monthly basis.
• Provides change and tokens to the front desk as needed.
• Counts and verifies the safe weekly.
• Create change orders when needed and orders from PNC.
• Collects and balances the following payments taken at the Cashier Window for student curriculum, student printing, shipping, postage. parking, and printer user fees.
• Orders currency from Brinks and accounts for the cash fund.
• Tabulates MSP payments received from the Clinics.
• Counts and sorts money and tokens from the parking gates/deposits to parking funds and notifies the Physical Plant of deposit. Open/sorts accounting mail.

• Any one or combination totaling two (2) years (24 months) from the categories below:
  • course work in accounting, as measured by the following conversion table or its proportional equivalent:
    • 9 semester hours equals two (2) years (24 months)
  • course work in any discipline as measured by the following conversion table or its proportional equivalent:
    • 30 semester hours equals one (1) year (12 months)
    • Associate's Degree (60 semester hours) equals eighteen (18) months
    • 90 semester hours equals two (2) years (24 months)
  • work experience in bookkeeping, office support, or closely related experience.

Illinois Residency is required within 180 days of employment.

Sponsorship for work authorization is not available for this position.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, covid sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.