Accounting Officer

Chicago state university; Chicago (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

Chicago State University is seeking a detail‑oriented accounting professional to manage complex accounts payable tasks, travel reimbursements, and vendor invoicing. You will ensure transactions comply with policies, maintain audit-ready records, and provide training on invoice processing.

This on‑site role requires independent judgment and knowledge of bookkeeping principles, with opportunities to support general ledger activities and improve processes.

Qualifications

• High school diploma or equivalent.
• Two years total from accounting coursework or related work.
• Knowledge of bookkeeping practices and accounting techniques.
• Ability to work independently and exercise judgment.

Responsibilities

• Process payment requests using purchase orders, DPVs, and expense reports.
• Review vouchers, P-Card transactions, requisitions, POs, invoices for completeness and policy compliance.
• Maintain travel and expense records including travel authorizations and reimbursements.
• Audit invoices, checks, and travel reimbursements including P-Card transactions.
• Provide training on vendor invoice processing and travel reimbursements.

Skills

Bookkeeping procedures

Accounting principles

Independent judgment

Training others

Education

High school diploma or equivalent

Accounting coursework

Job description

Please see Special Instructions for more details.

Additional Information for Applicants. The hiring managers do all three, position type, pervious H.A

Employees at this level perform highly complex duties that require independent judgment and initiative, an extensive knowledge of bookkeeping procedures, and a working knowledge of accounting principles and practices. The employees work under general supervision of a designated supervisor.

Job Description

• Process payment requests using PO’s, DPV’s and expense reports, including P-Card processes.
• Review of vouchers, P-Card transactions, requisitions, purchase orders, invoice payments, statements, payroll DPV’s and other transaction documents for completeness, accuracy, availability of funds, appropriateness of transaction, and conformity to policies, procedures, and/or contractual agreements.
• Maintain all travel and expenses including travel authorization form process, reimbursement, receipt audit and policy adherence.
• Corrects transaction documents, which may require revision of other documents or entries as well as the original; may initiate other actions.
• Research and prepares stop payments.
• Prepare statements and reports that require utilization of a variety of sources.
• establish and maintain hard or electronic files that document AP transactions.
• Performs coding where judgement, based on advance knowledge, must be applied and/or serves as a resource for other staff.
• Process relates to travel encumbrance and travel vouchers reimbursements for staff.
• Provide individual and group training to the University community related to vendor invoice processing and travel reimbursements.
• Auditing invoices, checks, and travel reimbursements including P-Card transactions.
• Process manual entries withholding payroll payments.
• Department backup for processing/running checks/ZZ check runs including posting registers in general ledger.
• Process DPV 70% and Direct Deposit Returns for staff and students.
• Provides excellent customer services to students, vendors and University staff.
• Other duties as assigned.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
A. Course work in accounting, as measured by the following conversion table or its proportional
equivalent:
i. 9 semester hours equals two (2) years (24 months)

B. Course work in any discipline as measured by the following conversion table or its
proportional equivalent:

i. 30 semester hours equals one (1) year (12 months)
ii. Associate’s degree (60 semester hours) equals eighteen (18) months
iii. 90 semester hours equals two (2) years (24 months)
C. Work experience in bookkeeping, office support, or closely related experience.

Preferred Qualifications

Knowledge, Skills and Abilities

1. Ability to apply an extensive knowledge of bookkeeping practices and procedures.
2. Ability to apply a thorough knowledge of accounting techniques.
3. Ability to compile complex financial records and prepare routine financial reports or statements.
4. Ability to operate electronic and/or other standard office equipment.
5. Ability to work independently and exercise judgment.

Additional Applicant Information

Additional Information for Applicants. The hiring managers do all three, position type, pervious H.A

Physical Requirement/ Demands

Prolonged periods sitting at a desk and working on a computer.

Office and conference room settings. Environment may also encompass athletic / sport setting areas.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained?
  • GED
  • High School Diploma
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • PHD
• * How many years of experience do you have in this type of position?
  • 0-1
  • 1-3
  • 3-5
  • 5-7
  • 7+
• * Do you agree to a criminal background check?
  • Yes
  • No
• * Have you ever held a supervisory or manager position, if yes for how long?
  • NO
  • Yes, 1-2 years
  • Yes, 3-4 years
  • Yes,4-5 years
• * Veterans Preference Points, please indicate if you qualify as a United States Armed Forces veteran?
  • Yes, I am a veteran.
  • No, I am not a veteran.
• * Do you reside in the state of Illinois and have a valid state id or Illinois driver’s license?
  • Yes
  • No
• * How did you hear about this employment opportunity?
  • Indeed
  • Linkedin
  • HigherEd Jobs
  • CSU Website
  • Personal Referral
  • Website
  • Other
  • Herc
  • Advertisement/Publication