Accounting Manager

Trenton Health Team Inc; New Jersey; On-site; USD 85,000 - 120,000; Full time

Job summary

Trenton Health Team is seeking an Accounting Manager to oversee accounts payable, general ledger, receivables, payroll, and grants reporting. This role reports to the Director of Finance and supports the annual audit process.

The ideal candidate will have a Bachelor's in Accounting with at least three years of experience, strong GAAP knowledge, and proficiency in Sage Intacct and Excel. Non-profit and grant accounting experience is preferred.

Qualifications

• Bachelor's degree in Accounting; minimum three years’ experience
• Strong knowledge of GAAP and financial reporting
• Experience with accounting software and Excel/Sheets
• Payroll processing knowledge and best practices
• Excellent organizational skills and attention to detail

Responsibilities

• Payables: record invoices and disbursements in Sage Intacct; manage approvals and vendor files.
• General Ledger: manage prepaid and accrued expenses, recurring entries, and month/year-end close.
• Receivables: process invoicing, manage aging, ensure grant/contract invoicing compliance.
• Payroll: prepare and submit ADP payroll and related GL entries.
• Month/Year-End Close: support annual audit and close schedules.
• Grants & Reporting: create reports, monitor grant budgets and spend down.

Skills

Health equity commitment

GAAP knowledge

Sage Intacct experience

ADP Payroll experience

Excel proficiency

Education

Bachelor's degree in Accounting

Tools

Sage Intacct

ADP Payroll

Google Suite

Microsoft Excel

Job description

Job Description

ABOUT TRENTON HEALTH TEAM

Trenton Health Team (THT) fosters cross-sector collaboration and implements innovative projects to improve health and well-being in the greater Trenton community. THT operates with a broad understanding of what health, health equity, and well-being mean for the Trenton region. Our work shifts in response to the needs of our community and of our partners and is based on robust data analysis. Current priorities include chronic disease management, care management for community members with complex health needs, food and housing security, maternal and child health, mental health and substance use disorder, disability services, and neighborhood revitalization. Work in these areas is carried out with a wide range of stakeholders from across the region and across sectors, including those from the more than 100 organizations that participate in our Community Advisory Board.

JOB DESCRIPTION

Reporting to the Director of Finance, the Accounting Manager ensures the accurate and efficient accounting for all THT fiscal processes. This can include responsibilities in: AP, AR, PR, Grants and Audit as determined by the Financial Director and current THT needs.

ESSENTIAL FUNCTIONS:

• Payables
  • Records all invoices and requests for disbursements within Sage Intacct
  • Monitors cash flow and prepares disbursements and deposits
  • Oversees Sage Expense Management, THT’s credit card expense platform
  • Maintains approval process through Sage Intacct
  • Prepares Positive Pay submissions through the Bank of America CashPro platform
  • Maintains vendor files and coordinates W-9 and 1099 process
• General Ledger
  • Prepaid Expenses - manages prepaid expenses schedule and posts prepaid expenses
  • Accrued Expenses - manages accrued expenses schedule and posts accrued expenses
  • Recurring Entries - manages recurring entries schedule and posts recurring entries
  • Reconciliations/Ledger Entries – manages these according to monthly, quarterly and yearly close schedules
• Receivables
  • Records cash receipts and accounts receivables paymentsProcesses invoicing through Sage Intacct
  • Maintains aging schedule
  • Ensures Grant/Contract invoicing complies with Grant/Contract requirements
• Payroll
  • Prepares and submits ADP payroll, processes all related GL entries within Sage Intacct
• Month/Year-End Close
  • Supports Finance Team for annual audit
• Grants and Reporting
  • Creates and distributes reports as requested and required by Grant scope
  • Ensures financial compliance with Grant requirements
  • Maintains Grant budgets and changes, matching expense to budget
  • Monitors spend down in close coordination with Project Leads and Program Leadership
  • Carries out other duties as assigned or required

  SUPERVISORY RESPONSIBILITIES:

  No supervision required

  REQUIRED QUALIFICATIONS

  • Exhibits a deep commitment to health equity, anti-racism, and social justice, and demonstrates respect and sensitivity for cultural differences. Embodies the values and mission of THT and inspires and motivates others internally and externally to fulfill the mission.
  • Bachelors degree in Accounting and a minimum of three years experience required
  • Strong knowledge of generally accepted accounting principles
  • Expertise working with accounting software
  • Expertise in Microsoft Excel or Google Sheets
  • Payroll processing expertise and knowledge of best practices
  • Strong organizational skills

  
  PREFERRED QUALIFICATIONS

  • Experience working with Sage Intacct
  • Experience with ADP Payroll
  • Experience with credit card/expense management software
  • Experience with non-profits and Grant Accounting
  • Well-rounded experience with full cycle accounting processes: AR, AP, GL, PR

  COMPUTER SKILLS

  • Google Suite; Microsoft Excel, Word, Sage Intacct; collaboration tools