Accounting Manager

Nickey Kehoe; California; Hybrid; USD 90,000 - 140,000; Full time

Job summary

Nickey Kehoe Inc. in Los Angeles (Hybrid) seeks an Accounting Manager to lead accounts payable and related finance functions. You will own the end-to-end AP cycle in Bill.com, manage payroll, and support the monthly close while partnering with production, buying, and warehouse on vendor terms and payment timing.

This role offers growth into broader close ownership as the company scales, with strong emphasis on internal controls and lender-grade schedules.

Qualifications

• Deep hands-on knowledge of the AP cycle and Bill.com.
• Experience reconciling Bill.com with QuickBooks Online.
• Ability to support month-end close and journal entries.
• Payroll administration experience is preferred.
• Vendor terms management and 1099 handling experience.
• Strong internal controls and process improvement mindset.

Responsibilities

• Oversee Accounts Payable and Bill.com processing and approvals.
• Maintain Bill.com inbox and ensure sync with QuickBooks Online.
• Perform AP subledger reconciliation to GL and reconcile bank activity.
• Execute three-way match with PO, receipt, and Shopify before payment.
• Manage card programs (Brex/Amex) and reconcile to GL.
• Own payroll administration and support monthly close.
• Prepare weekly AP aging and cash flow projections.
• Provide supervisory oversight of AP activities.

Skills

Accounts Payable

Bill.com expertise

General Ledger reconciliation

Payroll administration

Month-end close

Vendor management

Tools

Bill.com

QuickBooks Online

Brex

Amex

Shopify

Job description

Job Description

Job Description

Title: Accounting Manager

Location: Los Angeles - Hybrid

Reports to: Director of Finance & Accounting

Employment Type: Full-time

FLSA Status: Exempt

OUR MISSION

Nickey Kehoe is committed to building a category-defining and enduring company and culture. We believe in creating a sanctuary from chaos by creating spaces that are grounding and beautiful.

OUR VALUES

We believe in the necessity and value of a diverse and inclusive work environment, where employees are celebrated for their unique perspectives and our differences are seen as an opportunity to learn and grow.

We aspire to build a team of long-tenured, successful employees who love what they do. They work hard, are passionate about the company and their role, are enthusiastic collaborators with teammates, have high personal standards for excellence and accomplish important work.

SUMMARY:

Bring deep, hands-on knowledge of accounts payable to a growing, post-funding finance function, paired with the reconciliation discipline to keep the AP subledger, the general ledger, and the monthly close in sync. You will understand the full AP cycle in Bill.com end to end, invoice intake, GL coding, approval routing, and payment processing, and bring supervisory oversight and review to that function, while owning payroll administration, supporting the monthly close, and producing lender-grade schedules. You will partner across production, buying, and the warehouse on vendor terms, purchase-order matching, and payment timing. This is an accounting-manager track: responsibilities expand into broader close and accounting ownership as the role grows.

DUTIES INCLUDE:

Accounts Payable and Bill.com (primary)

• Maintain deep, hands-on working knowledge of the full AP cycle in Bill.com: invoice intake, GL coding, approval routing, and payment runs (ACH, check, and card), with day-to-day processing carried out within approval workflows and policies set by the Head of Finance.
• Manage the Bill.com Inbox against the entered and unpaid queues so nothing is lost between received and paid, and keep the Bill.com sync to QuickBooks Online clean and current.
• Perform Bill.com reconciliation as a core monthly control: reconcile the AP subledger in Bill.com to the QuickBooks Online general ledger, tie Bill.com payment activity to bank clearing, and resolve any Bill.com-to-GL variance so the two never drift.
• Run three-way match (purchase order, receipt, invoice) against the inventory and PO system and Shopify before any payment is released.
• Identify and eliminate duplicate payments and overpayments. Prepare a written control total for every payment run before cash is released.
• Manage the card programs and the payment-method split (inventory on Brex, operating expenses on Amex) and reconcile all card activity to the GL.
• Maintain the vendor master and vendor deposit and milestone terms, and own the 1099 vendor process; lead a vendor-terms cleanup and keep it governed going forward. All new vendor additions and payment runs require secondary review and sign-off from the Head of Finance.
• Build and maintain a weekly AP aging and cash-requirements and payment projection that feeds cash deployment decisions.
• Hold supervisory oversight of day-to-day accounts payable processing, while retaining hands-on fluency in the mechanics of the function.

Accounting and Month-End Close (secondary, growth)

• Support month-end close: AP accruals, prepaids, and inventory-in-transit, prepared timely and accurately.
• Complete month-end account and balance-sheet reconciliations and prepare and post manual journal entries, using root-cause analysis to resolve reconciling items.
• Prepare and reconcile intercompany accounts and eliminations across the company’s entities, ensuring intercompany balances agree and are fully supported each close.
• Review corporate credit card coding and employee reimbursements for policy compliance and correct GL coding; use judgment and root-cause analysis to resolve coding issues and vendor balance discrepancies.
• Assist with inventory and deferred-revenue tie-outs and freight-in and landed-cost capture, coordinating with the production tracker.
• Help produce lender and borrowing-base schedules and support audit and field-exam readiness.
• Own payroll administration end to end: process payroll accurate