Accounting Coordinator

Yakima-Valley-Libraries; Yakima (WA); On-site; USD 45,000 - 59,000; Full time

Job summary

Yakima Valley Libraries seeks a full-time Accounting Coordinator to manage payroll, accounts payable/receivable, and purchasing support. This role emphasizes accuracy, compliance, and collaboration with HR to ensure correct benefits withholdings and timely reporting.

You'll oversee payroll processing, prepare quarterly reports, and assist with budget and financial schedules. A 4-year degree and public-sector payroll experience are preferred for success in this community-focused library system.

Qualifications

• Bachelor’s degree in accounting, finance or business.
• Three years payroll experience, including two years in public sector finance or accounting.
• Two years accounts payable and accounts receivable experience.

Responsibilities

• Ensure Payroll Accuracy and Compliance with state regulations.
• Timely Payroll Processing for all staff.
• Maintain Confidentiality of payroll and employee data.
• Prepare and submit quarterly payroll reports and W-2/ACA filings.
• Set up new employees and update payroll records.
• Coordinate with HR on benefits withholding and updates.
• Assist in annual payroll budget preparation.
• Support financial reporting related to payroll.

Skills

Payroll

Public Sector

Compliance

Payroll Software

Education

Bachelor’s degree

Tools

Springbrook

Job description

• Location 102 N 3RD ST,Yakima, WA, 98901-2705,United States
• Base Pay $32.88 - $43.14 / Hour
• Employee Type FT Non-Exempt
• Required Degree 4 Year Degree
• Manage Others No

Contact information

• Name Human Resources
• Phone [phone]

Description

Yakima Valley Libraries is seeking a full-time (40-hour/week) Accounting Coordi nator to join our team!In this important role, you'll help keep our organization running smoothly by supporting payroll, accounts payable, accounts receivable, and purchasing. Bring your accounting expertise, build meaningful working relationships, and make a difference behind the scenes in a community-focused organization.

Bargaining Unit: Yes

ESSENTIAL FUNCTIONS

The following duties are normal for this position. However, they are not to be construed as exclusive or all–inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

• Ensure Payroll Accuracy and Compliance : Ensure that payroll records are accurately maintained in compliance with Yakima Valley Libraries (YVL) and State regulations.
• Timely Payroll Processing : Perform all library district payroll functions on time, ensuring accurate and punctual payment to employees.
• Maintain Confidentiality : Safeguard the confidentiality of library and employee information, handling sensitive data with discretion.
• Prepare and Submit Reports : Prepare and submit quarterly payroll reports, including L&I, Employment Security, PFML, 941’s; W-2 and ACA annual reports ensuring timely and accurate filing.
• Employee Setup and Updates : Set up new employees and make necessary changes to current employees in the payroll system, maintaining up-to-date records.
• Coordinate with HR : Work closely with the Human Resources Administrator to ensure employee benefits are withheld correctly and on time.
• Assist in Payroll Budget Preparation : Assist in the preparation of the annual payroll budget under the direction of assigned management.
• Support Financial Reporting : Aid assigned management in preparing payroll-related financial reports and schedules.
• Collaborate During Audits : Work with assigned management and the State Auditor’s Office during audits, providing necessary documentation and support.
• Provide Payroll Documentation : Manage payroll functions, documentation, and reconciliation schedules, ensuring all records are accurate and organized.
• Stay Updated on Payroll Laws : Maintain knowledge of current trends, laws, and developments in payroll accounting and compliance to ensure best practices.
• Maintain Payroll Procedures : Assist in maintaining up-to-date payroll procedures and serve as a resource for library staff regarding payroll-related questions, including providing training in the absence of assigned management.
• Assist with Purchasing : Support the accounting department with the preparation of purchase orders and purchasing activities as needed.
• Maintain Effective Relationships : Foster effective working relationships with library staff, the Library Board of Trustees, County officials/staff, and vendors.
• Ensure Communication : Establish and maintain effective lines of communication within Yakima Valley Libraries to support efficient operations.
• Coordinate A/P and A/R Functions : with assistance from accounting specialist coordinate all Accounts Payable (A/P) and Accounts Receivable (A/R) functions.
• Perform Additional Duties : Perform other duties as assigned to support the overall function and success of the library's financial operations.

Requirements

MINIMUM REQUIRED QUALIFICATIONS

• Bachelor’s degree from an accredited college in accounting, finance or business.
• Three (3) years of payroll experience, including two (2) years in public sector finance or accounting experience.
• Two (2) years of accounts payable (A/P) and accounts receivable (A/R) experience
• Equivalent technical training, education, and/or experience may be substituted in lieu of the above requirements.

OTHER REQUIREMENTS OR PREFERENCES

Summary

REQUIRED JOB COMPETENCIES

• Public Sector Payroll and Finance : Demonstrates understanding of the principles and practices of public sector payroll, finance, and accounting, including budget preparation and purchasing.
• Regulatory Compliance : Familiar with pertinent Federal, State, and local laws, regulations, ordinances, and Yakima Valley Library policies and procedures, including BARS Cash, IRS, and other regulatory agencies.
• State and Federal Employment Laws : Knowledgeable about state and federal laws governing industrial insurance, employment taxes, and retirement systems.
• Payroll Software Proficiency : Proficient in using Springbrook or similar integrated payroll and business software systems.
• Payroll Organization and Administration : Applies principles and practices of payroll organization and administration effectively.
• Goal Setting and Project Management : Skilled in setting goals, managing projects, and evaluating progress toward objectives.
• Office Technology : Competent in using current office methods, equipment, practices, and procedures, including PC usage, word processing, spreadsheets, office productivity applications, email systems, and web-based searching.
• Data Entry and Accuracy : Capable of keyboarding, word processing, or entering data with speed and accuracy essential for job performance.
• Relationship Building : Develops and maintains good working relationships with colleagues, management, and external stakeholders.
• Effective Communication : Exhibits strong written and verbal communication skills, including public speaking.
• Library Policy Knowledge : Gains and applies thorough knowledge of Yakima Valley Library’s policies, procedures, and programs.
• Positive Representation : Represents Yakima Valley Library in a positive and responsive manner to the Library Board of Trustees, staff, public, volunteers, and supporters.
• Confidentiality : Maintains strict confidentiality of payroll and employee information.
• Problem Solving : Analyzes complex problems, evaluates alternatives, and implements effective solutions.
• Intellectual Freedom : Learns and upholds the principles of intellectual freedom in all aspects of work.
• Time Management : Establishes priorities, organizes workload, and manages time efficiently, remaining focused despite interruptions.
• Composure Under Pressure : Maintains a pleasant and productive working atmosphere, keeping composure when handling multiple tasks simultaneously.
• Informed Decision-Making : Keeps all relevant parties informed of major issues and recommends appropriate changes.
• Team Collaboration : Works and communicates effectively with diverse staff across multiple locations to achieve library goals and objectives.
• Computer and Office Equipment Operation : Proficient in operating relevant computer systems, including hardware, software, and office machines.
• Dependability : Attends work regularly and dependably, fulfilling job responsibilities consistently.

These competencies highlight the knowledge, skills, and abilities required for the role, focusing on key areas essential for success in the position.

Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change