ACCOUNTING COORDINATOR

Grambling State University; Natchitoches (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

Northwestern State University is seeking an Accounting Coordinator to oversee general accounting functions, apply GAAP, and provide leadership within the business affairs office. The role includes cross-training staff to ensure continuity and compliance with university policies.

The successful candidate will support budgeting, accounting reconciliations, and collaboration with auditors, while maintaining strong customer service and communication with university departments.

Qualifications

• Knowledge of university policies, procedures and regulations and ability to communicate that knowledge to the university community.
• Strong communication and interpersonal skills.
• Ability to work independently with minimal direction.
• Excellent organizational and record-keeping abilities.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Positive attitude and customer service skills.
• Proficiency in Microsoft Word and Excel.
• Experience with Ellucian Banner Student and Finance System is preferred.

Responsibilities

• Collaborate with other departments to verify budgets, approvals, and account numbers.
• Classify and code transactions with substantial knowledge.
• Review accounts, ledgers, invoices, purchase orders, and receipts for accuracy and compliance.
• Examine records to ensure adherence to laws and regulations.
• Verify calculations and validity of transactions.
• Perform periodic process reviews and propose improvements.
• Prepare statements and reports requiring analysis.
• Post, encumber funds, and balance receipts.
• Communicate with auditors and state agencies as needed.
• Research complex accounting issues and respond to inquiries.
• Prepare monthly reconciliations and participate in bank reconciliations rotation.
• Assist department/administrators with accounting questions.
• Review invoices weekly for accuracy and compliance.
• Perform other duties to support the Controller's Office.

Skills

Communication skills

Independent worker

Organizational skills

Customer service

GAAP knowledge

Microsoft Word

Microsoft Excel

Budgeting and controls

Tools

Ellucian Banner System

Excel

Word

Job description

Northwestern State University is currently accepting applications for an Accounting Coordinator. This position is responsible for general accounting of the University and must possess considerable knowledge of "generally accepted accounting policies and procedures" and possess leadership abilities. The coordinator will also cross-train and job shadow numerous individuals within the business affairs office to provide continuity.

Northwestern State University is a State as a Model Employer (SAME) agency.

The successful candidate will be subject to a background check, as a condition of employment.

Notice of Non-Discrimination

(Full Disclosure)

Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union or email [e-mail].

In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and noticed that the ADA Coordinator for Northwestern State University for facilities is the Director of University Affairs, Jennifer Kelly (318-357-4300), located in Room 128 Caspari Hall or email [e-mail]. For student academic services, contact the Director of Access and Disability Support, Crissey Smith (318-357-5460) located in Room 111 Watson Memorial Library or email [e-mail]. For faculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email [e-mail].

• Possess a knowledge of university regulations, including policies, procedures, and regulations and the ability to communicate that knowledge to the university community
• Demonstrate excellent communication and interpersonal skills
• Ability to work independently with little direction
• Demonstrate organizational skills in handling, directing, and prioritizing multiple and complex assignments/projects and maintaining records
• Knowledge of Generally Accepted Accounting Principles
• Positive attitude and excellent customer service skills
• Proficient in Microsoft Word and Excel
• Experience is preferred in the Ellucian Banner Student and Finance System
  

• Collaborate with other departments to verify adequate budget, required approvals, and appropriate account numbers. Provide guidance as needed.
• Classifies/codes a variety of transactions which may require considerable knowledge
• Reviews accounts, ledgers, claims, invoices, purchase orders, receipts, or similar materials for completeness, accuracy, and compliance with laws and regulations
• Examine records to assure adherence to accounting laws and regulations
• Verify calculations and ensure accuracy and validity of transactions
• Conduct periodic reviews of existing procedures to assure adherence to federal, state and university policies and regulations, identifying problems and areas for improvement
• Prepares statements and reports which require occasional searching and analysis
• Performs moderately complex posting, encumbering funds, and balancing receipts of others
• Communicate with and prepare information requested by legislative and internal auditors, and other state agencies
• Research complex issues and transactions and respond to accounting inquiries
• Prepares and review various monthly account reconciliations, participate in the rotation of bank accounts reconciliations
• Assists department and administrators with questions relating to the accounting activity
• Review invoices weekly to ensure accuracy and compliance
• Perform all other duties assigned to support the Controller's Office