Accounting Coordinator

Diamond Communications; Guaynabo (PR); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Health benefits

Vacation days

Paid holidays

Retirement plan

Job summary

Diamond Infrastructure is seeking an Accounting Coordinator to secure revenue by verifying, investigating, and posting receipts and resolving discrepancies. The role handles billing and collections, accounts payable, daily cash postings, and AR reporting from our Guaynabo office.

Ideal candidates will show strong organization, data entry discipline, and proficiency in MS Excel, with bilingual written/verbal skills and the ability to work within a team on multiple priorities.

Qualifications

• Organization, accounting, data entry skills a must.
• Excellent mathematical skills with attention to detail.
• Intermediate MS Excel skills.
• Ability to establish AR procedures and communicate them to the team.
• Ability to work with a diverse group in a team environment.

Responsibilities

• Manage billing and collections for property taxes.
• Manage accounts payable by reviewing and recording invoices and keeping a log.
• Post customer payments by recording checks and ACH transactions daily.
• Post cash receipts by verifying and entering lock box and local deposits.
• Update receivables by totaling unpaid balances.
• Investigate discrepancies by obtaining information from customers and resolving issues.
• Resolve collections by reviewing terms and payment history and coordinating with a supervisor.
• Ensure checks received by mail are sent to the correct lockbox.
• Perform daily cash applications to assigned accounts/leases.
• Summarize receivables by maintaining lease accounts and preparing reports.
• Keep information confidential and maintain retention files.
• Enter debits/credits and resolve billing/payment discrepancies with stakeholders.
• Create and review accounts receivable reports and maintain records.
• Operate accounting software to record, store, and analyze information.
• Check numbers and postings for accuracy and proper allocations.
• Classify, record, and summarize financial data using journals and ledgers.
• Participate in meetings and training to perform job functions.
• Complete special projects as assigned and assist in financial analysis as requested.

Skills

Organization

Accounting

Data entry

Advanced Excel

AR procedures

Communication

Teamwork

Multitasking

Attention to detail

Leadership

Tools

Accounting software

Job description

• Bilingual written/verbal

Diamond Infrastructure is seeking an Accounting Coordinator who will secure revenue by verifying, investigating, and posting receipts and resolve discrepancies.

Key Responsibilities

• Manage billing and collections for property taxes
• Manage account payable by reviewing and recording invoices while maintaining a log
• Posts customer payments by recording checks, and/or ACH transactions on a daily basis
• Posts cash receipts by verifying and entering transactions form lock box and local deposits
• Updates receivables by totaling unpaid balances
• Verifies validity of account discrepancies by obtaining, investigating information from customers, and resolving issues
• Resolves collections by examining customer terms, payment history, coordinating contact with Supervisor
• Ensure checks received through mail were sent to the corresponding Lockbox
• Daily cash applications to assigned accounts/leases
• Summarizes receivables by maintaining leases accounts; verifying totals; preparing reports
• Protects organization's value by keeping information confidential
• Organizes and maintains retention files for required period
• Enters debits/credits, researches, and resolves billing/payment discrepancies and works with appropriate parties to ensure timely posting of necessary transactions
• Create and review accounts receivables reports and maintain records
• Operate computers programmed with accounting software to record, store, and analyze Information
• Check numbers, postings and documents for correct entry, mathematical accuracy and proper allocations
• Classify, record, summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers
• Handle a broad scope of internal processes including daily management of Collections and reconciliation with focus on accounts receivable functions
• Reviews receivables and proactively manages the collection process
• Participate in meetings, training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions
• Complete special projects as assigned
• Assists in financial management and analysis, as requested

Requirements

• Organization, accounting, data entry skills a must
• Excellent mathematical skills with an emphasis on attention to details
• Intermediate MS Excel skills
• Ability to establish and maintain AR operating procedures and processes and effectively communicate them to team members
• Able to work with a diverse group of people and to work well in a team environment
• Ability to manage multiple priorities and complete tasks with limited supervision
• Ability to process work efficiently, accurately and in a timely fashion
• Ability to analyze information and report research results
• Good interpersonal and communication skills
• Leadership and independent judicious judgment
• Bilingual written/verbal

Benefits

Diamond Infrastructure provides a comprehensive compensation and benefits package which includes:

• Comprehensive health benefits (Medical/Dental/Vision)
• Vacation Days
• Paid Holidays & More!

Diamond Communications is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.