Accounting Clerk – Program Support

Community Services for Every1; Buffalo (NY); On-site; USD 47,000 - 52,000; Full time

Benefits offered by this job

Competitive pay

Generous time off

Excellent benefits

Growth opportunities

Job summary

Community Services for Every1 seeks an Accounting Clerk – Program Support to manage Representative Payee/PMF accounts and ensure SSA compliance. You will process checks/ACH, collaborate across departments, and prepare regular financial reports for management.

Responsibilities include monitoring funds for residents, reconciling balances, and submitting annual SSA reports. The role supports AP tasks and requires at least a high school diploma or equivalent with related experience.

Qualifications

• High School Diploma/GED with six months of related experience or an associate’s degree in accounting or business.
• Knowledge of rules and regulations governing Representative Payee.
• Comprehensive knowledge of general accounting functions and procedures.
• Knowledge of Accounting ERP systems.
• Proficient knowledge of Microsoft Excel and Word.
• Ability to understand and follow oral and written directions.
• Good spelling and grammatical skills.

Responsibilities

• Administer Representative Payee/PMF accounts in the agency’s ERP system and process payments.
• Collaborate with departments to manage payments to individuals and vendors.
• Distribute personal allowances and monitor balances for SSA compliance.
• Prepare monthly rent payments, reports, and invoices for individuals served.
• Submit annual Representative Payee reports to the SSA and respond to inquiries.

Skills

Representative Payee regulations

General accounting

Excel & Word

Oral & written communication

Spelling & grammar

Education

High School Diploma/GED

Associate’s degree in accounting or business

Tools

ERP systems

Job description

• Base Pay $23.00 / Hour
• Employee Type Non-Exempt FT
• Required Degree High school
• Manage Others No

Description

The Accounting Clerk – Program Support is responsible for administering the Representative Payee/Personally Managed Funds (PMF) accounts, ensuring accurate management of individual accounts in compliance with all government regulations and internal policies. This role collaborates across departments to facilitate financial processes, prepares monthly, quarterly, and as needed reports for management, and submits annual Representative Payee reports to the Social Security Administration. Performs functions related to programmatic financial information of individuals supported.

1.Maintains Representative Payee/ PMF Account:

a.Receive and record individual entitlement checks, paychecks, and other income in the agency’s ERP system.

b.Collaborate with multiple departments to manage, enter, and process payments (via check and ACH) to individuals and vendors on a regular basis.

c.Manage the distribution of personal allowance for individuals in the residential program to assure availability of funds and monitors balance for compliance with SSA regulations.

d.Prepare monthly rent payments, reports, and invoices for individuals served including monitoring rent calculations.

e.Reconcile persons’ receiving services benefit deposits to the individuals’ accounts.

f.Reconcile individual account balances to the pooled PMF Account balances.

g.Prepare and submit annual Representative Payee reports to the Social Security Administration as needed; respond to SSA inquiries and resolve related issues.

h.Other Representative Payee duties as required to maintain individual accounts including but not limited to NFTA Monthly bus passes, etc.

2.Responsible for functions related to Supplemental Nutrition Assistance Program (SNAP).

4.Prepares Residential clothing checks and monitor use of payments.

5.Support the Accounts Payable team by entering invoices, preparing reports, and other tasks assigned.

6.Perform routine and specialized data entry, document preparation, and filing of financial reports and records.

Requirements

1. Education and Experience:

High School Diploma/GED with six (6) months of related experience OR associate’s degree in accounting or business

2. Skills, Knowledge and Abilities:

a. Knowledge of rules and regulations governing our status as Representative Payee.

b. Comprehensive knowledge of general accounting functions and procedures.

c. Knowledge of Accounting ERP systems.

d. Proficient knowledge of Microsoft Excel and Word.

e. Ability to understand and follow oral and written directions.

f. G ood spelling and grammatical skills.

3. Physical and Mental Requirements

a. Exercising independent judgment, concentrating, thinking, communicating, interacting with others, managing multiple tasks and coping with stressful situations and deadlines.

b. Staying awake and alert while on duty.

c. Ability to perform sedentary physical activity of an administrative nature

WORKING CONDITIONS:

1. Will work in office environment.

2. Will work during normal business hours.

3. Office based position

Summary

Community Services for Every1 has supported the people of our community for over 30 years. Those with intellectual and developmental disabilities, and those who are simply in need. Every day, our efforts support over 2,000 individuals of all abilities, across counties. We are here for Western New Yorkers – all of them.

Helping those in need takes very special people. And those people are the lifeblood of Community Services for Every1. They’re employees who thrive on helping and who have a passion for connecting. Who can form lifelong bonds with the people they support and make the biggest difference in the lives of fellow Western New Yorkers.

Just as we empower those we serve, we strive to empower each other. We support our colleagues through challenges and we collaborate to find the best solutions – and we work hard to help each other grow. Community Services for Every1 offers competitive starting pay based on directly related experience, generous time off, excellent benefits plans and an opportunity to grow!