Accounting Clerk (PCN 20-5651)

State of Alaska; Point MacKenzie (AK); On-site; USD 40,000 - 56,000; Full time

Job summary

The Department of Corrections, Division of Institutions, is recruiting for an Accounting Clerk at Goose Creek Correctional Center in Mackenzie Point, Alaska. This role provides accounting and administrative support, including processing invoices and reconciling the obligation journal.

You will work with the ADLER system, enforce the 30-day payment policy, maintain filing for orders and invoices, and join a team focused on accurate financial operations within a correctional setting.

Qualifications

• High school diploma or GED and six months of paid or volunteer work using computer systems to enter or retrieve information and handle cash or perform arithmetic.
• Substitutions: Education from an accredited college or vocational school may substitute for the required experience; 3 semester hours = 1 month, 150 hours = 1 month of experience; ACT WorkKeys can substitute for diploma/experience.

Responsibilities

• Process invoices and payments to vendors and provide accounting and administrative support to Goose Creek Correctional Center.
• Reconcile the in-house obligation journal with the ADLER system weekly, verify transactions, and correct discrepancies.
• Ensure the 30-day Payment Policy for the SOA is followed and align with the Administrative Officer guidelines.
• Maintain a file system for all delivery orders, invoices and statements.

Skills

Accounting

Attention to detail

Data entry

Written communication

Interpersonal skills

Education

High school diploma or GED

Tools

ADLER

Job description

The Department of Corrections, Division of Institutions, is recruiting for an Accounting Clerk position at Goose Creek Correctional Center (GCCC) in Mackenzie Point, Alaska.

Watch Alaska DOC's video here:

DOC Extended Cut.mp4 (vimeo.com)

What You Will Be Doing:

The primary responsibilities of this position include, but are not limited to:

• Process invoices and payments to vendors and provide accounting and administrative support to GCCC.
• Reconcile the in-house obligation journal with the Alaska Data Enterprise Reporting (ADLER) system weekly, verifying that each transaction is accurately entered and researching and correcting any discrepancy or errors.
• Ensure the 30-day Payment Policy for the SOA is followed as well as guidelines set by the Administrative Officer.
• Maintain a file system for all delivery orders, invoices and statements.

Our Mission, Values, and Culture:

The mission of the Alaska Department of Corrections is to promote public safety. Our Division provides secure confinement, access to reformative programs and offender management planning that promotes successful community reentry.

The Benefits of Joining Our Team:

When working for Goose Creek Correctional Center, you’ll be a vital part of a collaborative team, with opportunities for extensive learning about correctional settings and processes. In addition, we offer:

• Flexible work schedules – 4/10 schedules available based on facility needs.
• On-site amenities including a free on-site gym with locker rooms and showers for employee use only
• Low-cost lunches available 7 days a week
• Convenient parking in a well-lit & maintained lot with winter plug-ins and a scenic drive to work while avoiding the congested commute to Anchorage!

The Working Environment You Can Expect:

Goose Creek Correctional Center is a minimum/medium custody facility that houses up to 1500 inmates and employs over 350 staff. You will be working in an office environment with other staff daily, with the potential of working around inmates.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

• Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods
• Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hosties, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and response appropriately.

High school diploma or GED AND Six months of paid or volunteer work experience that included using computer systems to enter, retrieve, or communicate information and handling cash or performing basic arithmetic calculations.

Substitutions: Education from an accredited college or vocational school may substitute for the required experience (3 semester or 4 quarter hours of college education equal one month of experience; 150 hours of vocational education equal one month of experience).

A Career Readiness Certificate with ACT WorkKeys® scores of skill level 4 or higher in Graphic Literacy (formerly Locating Information), skill level 4 or higher in Applied Math, and skill level 4 or higher in Workplace Documents (formerly Reading for Information) will substitute for the high school diploma and required experience.

Special Note:

ACT WorkKeys® skill testing and career readiness certification is available at the Department of Labor and Workforce Development's Alaska Job Centers.

PREA NOTIFICATION

The Department of Corrections follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:

• Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution;
• Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or
• Has been civilly or administratively adjudicated to have engaged in the activity described above.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

LEGAL EMPLOYMENT

The State's online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

CRIMINAL HISTORY CHECKS/APSIN/ACOMS

Please be aware – this position requires the use of the Alaska Public Safety Information Network (APSIN). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.

FINGERPRINT NOTICE

All Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or [phone] (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.