Accounting Clerk

HVMG; Tulsa (OK); On-site; USD 42,000 - 52,000; Full time

Job summary

HVMG is seeking an accounting-focused professional to handle accounts receivable, cash and revenue reconciliation, and general accounting duties in a hotel setting. The role supports month-end close, audits, and administrative tasks to ensure precise financial records.

Strong Excel skills and PMS experience preferred. The position requires attention to detail, discretion with confidential information, and the ability to work both independently and as part of a team in a fast-paced hospitality

Qualifications

• High school diploma or equivalent is required; associate degree preferred.
• 1 year of accounting/bookkeeping/finance experience is preferred.
• Hotel accounting experience is preferred.
• Knowledge of accounts payable, accounts receivable, and general accounting principles.
• Proficiency with Microsoft Office, especially Excel.
• Experience with hotel PMS and accounting software (M3, ProfitSword, OnQ, Opera, or similar).
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Generate and distribute invoices for group, corporate, and banquet accounts.
• Process customer payments and post receipts accurately.
• Follow up on outstanding balances and past-due accounts.
• Assist with direct billing and collection efforts.
• Reconcile accounts receivable ledgers.
• Verify daily cash deposits and credit card settlements.
• Reconcile revenue reports from Front Office, F&B, and other departments.
• Assist with daily income audit functions as needed.
• Prepare journal entries and account reconciliations.
• Assist with month-end closing activities and maintain records.
• Support annual audits and financial reviews.
• Perform other duties as assigned by the Director of Finance.

Skills

Attention to detail

Organization

Confidentiality

General accounting principles

Education

High School Diploma or equivalent

Associate's degree in Accounting/Finance/Business

Tools

Excel

M3

ProfitSword

OnQ

Opera

Job description

Essential Duties and Responsibilities

Accounts Receivable

• Generate and distribute invoices for group, corporate, and banquet accounts.
• Process customer payments and post receipts accurately.
• Follow up on outstanding balances and past-due accounts.
• Assist with direct billing and collection efforts.
• Reconcile accounts receivable ledgers.

Cash and Revenue Reconciliation

• Verify daily cash deposits and credit card settlements.
• Reconcile revenue reports from Front Office, Food & Beverage, and other departments.
• Assist with daily income audit functions as needed.
• Investigate and resolve variances and discrepancies.

General Accounting

• Prepare journal entries and account reconciliations.
• Assist with month-end closing activities.
• Maintain accurate financial records and supporting documentation.
• Support annual audits and financial reviews.
• Ensure compliance with company policies and accounting procedures.

Administrative Support

• Maintain accounting files and electronic records.
• Assist associates and managers with accounting-related inquiries.
• Prepare reports and spreadsheets as requested.
• Perform other duties as assigned by the Director of Finance.

Qualifications

• High school diploma or equivalent required; Associate's degree in Accounting, Finance, or Business preferred.
• Minimum 1 year of accounting, bookkeeping, or finance experience preferred.
• Hotel accounting experience preferred.
• Knowledge of accounts payable, accounts receivable, and general accounting principles.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with hotel property management systems and accounting software preferred (such as M3, ProfitSword, OnQ, Opera, or similar systems).
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Ability to occasionally lift up to 20 pounds.
• Ability to communicate effectively in person, by phone, and electronically.

Competencies

• Accuracy and attention to detail
• Time management and organization
• Problem-solving skills
• Professional communication
• Integrity and confidentiality
• Customer service orientation
• Ability to work independently and as part of a team

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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