Accounting Clerk I

Lamar State College Port Arthur; Port Arthur (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Lamar State College Port Arthur seeks an Accounting Clerk I to process payments, post to student and department accounts, and maintain a precise cash drawer in the Finance Department.

The role supports dual-enrolled students, manages communications via email/phone, and assists with month-end tasks and collections. Bilingual Spanish is preferred to aid a diverse campus community.

Qualifications

• High School Diploma or equivalent is required.
• Strong customer service skills with attention to detail.
• Ability to operate common office equipment (computer, calculator, copier, fax).

Responsibilities

• Process and post payments to student accounts and department accounts.
• Maintain an accurate cash drawer and handle cash reconciliations.
• Receive and respond to inquiries from students via email and phone.
• Open and close the office and manage supplies.
• Assist with student workers and campus committees as needed.
• Oversee TouchNet modules including installment plans and marketplace setup.
• Create and maintain collection spreadsheets for Retail Merchants.
• Post EDI payments and reconcile bank reports to correct accounts.
• Issue account balance letters and manage delinquent collections every six months.
• Write-off uncollectible student accounts and coordinate with departments for holds.

Skills

Excellent customer service

Attention to detail

Office equipment operation

Cash handling

Education

High School Diploma or equivalent

Associate’s degree in Business/Finance

Tools

Ellucian Banner

TouchNet

Banner system

Job description

The Accounting Clerk I has responsibilities that include, but are not limited to, processing payments by posting to student accounts, posting miscellaneous payments, and posting to department accounts. This position is also responsible for maintaining an accurate cash drawer, supporting dual enrolled students and classes, and creating and maintaining collection spreadsheets for Retail Merchants. This is a non-exempt position that reports to LSCPA’s Finance Department.

• Process and post payments
• Maintain accurate cash drawer
• Receive and manage Business Office email and phone inquiries from students regarding their accounts
• Handle office opening and closing duties
• Maintain and order, when needed, department supplies
• Help coordinate activities for student workers
• Oversee TouchNet, including setting-up installment plans and default terms; and building and maintaining Marketplace within TouchNet
• Create and maintain collection spreadsheets for Retail Merchants by receiving inventory list of students sent to collections and verify amount
• Receive bank reports and post EDI payments to correct accounts
• Create and distribute account balance letters to students; verify payments to student accounts monthly; send delinquent payments for collection every six months
• Receive bank reports and post EDI payments to correct accounts
• Create and distribute account balance letters to students; verify payments to student accounts monthly; send delinquent payments for collection every six months
• Write-off student accounts that have not be paid and update Retail Merchants
• Following the last installment date, run process to place holds on accounts and verify holds for accuracy
• Send out e-bills through TouchNet and Banner each term
• View web payments to verify payments are made in correct term
• Reconcile invoices for contracts and miscellaneous invoicing, including but not limited to, federal and state prison units and Barnes & Noble requisitions to be paid
• Contact students by phone and email to determine preference of refund check distribution; verify students by picture ID when picking up refund checks
• Prior to each drop date, collaborate with Financial Aid and Admissions to run unpaid reports and then send out messages informing students that they have been dropped due to non-payment
• Assist with scanning and indexing and perform quality checks in the A/R and A/P areas
• Participate in campus committees and events
• Comply with campus policies and procedures
• Other related duties, as assigned

Minimum Qualifications:

• High School Diploma or equivalent
• Excellent customer service skills with great attention to detail
• Ability to operate office equipment: computer, calculator, copier, fax

Preferred Qualifications:

• Associate’s degree in Business, Finance, or related field
• 2 – 4 years of work experience in cash handling and processing credit card and check transactions
• Knowledge of Ellucian Banner and/or TouchNet
• Bilingual in Spanish

Physical Requirements:

This position requires employees to remain in a stationary position most of the time; move to various locations on campus; move about inside an office to access documents, office equipment, etc.; and operate a computer or other office equipment, such as a printer or copy machine.