Accounting Clerk/Administrative Office Clerk

The CAR Group (Norm Reeves Dealerships); Irvine (CA); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k Matching

Tuition Reimbursement

Paid Time Off

Supplemental Insurance

Vehicle/Parts Discounts

Job summary

The CAR Group (Norm Reeves Dealerships) is seeking an Office Clerk/Admin in Irvine, CA. This on-site, full-time role supports the Accounting/Business Office with invoicing, record-keeping, and general administrative tasks to ensure smooth operations and accurate financial documentation.

Role emphasizes attention to detail, confidentiality, and teamwork. Monday–Friday, 8am–5pm with comprehensive benefits available to employees.

Qualifications

• Automotive dealership experience.

Responsibilities

• Review, verify, and process vendor invoices for accuracy and proper documentation
• Maintain accurate and organized records of financial transactions
• Assist with month-end and year-end closing activities
• Perform reconciliations and Accounts Receivable schedule reconciliations
• Maintain accurate new and used vehicle inventory records
• Keep dealership files, forms, records, reports, correspondence, and other important documents current and organized
• Provide clerical and administrative support to the Accounting/Business Office as needed
• Assist with day-to-day administrative and accounting functions

Skills

Automotive dealership experience

CDK experience

Inventory management

Accounting knowledge

Filing & organization

Attention to detail

Confidential financial handling

Computer & admin skills

Independent worker / team player

Tools

CDK

Job description

Location: Irvine, CA (On site) | Type: Full Time | Pay Range: $19-$20 an hour | Monday though Friday from 8am-5pm

As an Office Clerk/Admin, you're one of the most important members of Norm Reeves Business Office. You will be responsible for efficiently filing all service OR sales contracts related paperwork associated with the service or purchased and sales of new and used vehicles.

This is an excellent entry-level position for someone with detail oriented and guest service approach to daily responsibilities. Your work is key in ensuring operational effectiveness and ultimately ensuring guests leave 100% satisfied with their Norm Reeves Experience. This role is a great entry point to your career with us!

Key Responsibilities

• Review, verify, and process vendor invoices for accuracy and proper documentation
• Maintain accurate and organized records of financial transactions
• Assist with month-end and year-end closing activities
• Perform reconciliations and Accounts Receivable schedule reconciliations
• Maintain accurate new and used vehicle inventory records
• Keep dealership files, forms, records, reports, correspondence, and other important documents current and organized
• Provide clerical and administrative support to the Accounting/Business Office as needed
• Assist with day-to-day administrative and accounting functions

Qualifications

• Automotive dealership experience
• CDK experience required
• Experience working with new and used car inventory
• Accounting knowledge and experience with reconciliations
• Strong filing and organizational skills
• Excellent attention to detail and accuracy
• Ability to handle confidential financial information professionally
• Strong computer and administrative skills
• Ability to work independently while supporting a team

Benefits & Perks

• Medical, Dental, Vision, and Complimentary Life Insurance
• 401k Matching and FSA
• Tuition Reimbursement
• Paid Time Off (accrues)
• Supplemental Insurance (Hospital, Accident, Critical Illness)
• Discounts on Vehicles, Services, and Parts