Accounting Clerk

MV Transportation; Thousand Oaks (CA); On-site; USD 37,000 - 41,000; Full time

Job summary

MV Transportation in Thousand Oaks, CA is seeking an Accounting Clerk to ensure accuracy of payroll, accounts payable and receivable, and client invoicing for local operations.

The role handles bi-weekly payroll processing, vendor payments, journal entries, and daily/weekly reporting to keep expenses within budget and provide accurate financial data.

Strong Excel skills, GAAP knowledge, and a high school diploma (with accounting coursework) are preferred for this position.

Qualifications

• High School diploma or equivalent; accounting coursework preferred.
• Five years payroll processing or accounting background preferred.
• Proficient with Microsoft Office and basic accounting principles.

Responsibilities

• Process payroll including garnishments and deductions on a bi-weekly basis.
• Prepare accounts payable invoices and ensure timely payments.
• Prepare client invoices and postings to general ledger.
• Assist with account collections and credit/debit memos.
• Maintain vendor, employee, and payroll records.

Skills

Payroll processing

Accounting background

Microsoft Office

GAAP knowledge

English communication

Time management

Education

High School diploma or equivalent

Some college accounting coursework

Tools

Accounting software

Job description

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Responsibilities

MV Transportation is seeking an Accounting Clerk who will ensure the accuracy and completion of all accounts payable and receivable processes, to ensure accurate client invoicing and collections, and to ensure the accuracy of payroll and all other local financial obligations.

Job Responsibilities

• Process payroll for all employees including garnishments, taxes, and relevant fare deductions on bi-weekly basis to ensure that all employees are paid accurately for their working hours.
• Submit PCN's for all new hires and job/wage changes in the appropriate time frame to ensure accurate payroll and employee records at corporate.
• Submit appropriate paperwork and documentation for payroll exceptions and bonuses.
• Complete daily and weekly reports for Operations/General Manager review to ensure that hours and payroll are within budgeted amounts for service provided.
• Maintain accurate fare accounting records and relevant payroll deductions for affected employees.
• Prepare accounts payable invoices for Manager approval and payment from Corporate office in a timely manner ensuring the accuracy of account charges as well as the timely payment of vendors.
• Prepare client invoices in a timely manner to ensure appropriate posting to general ledger.
• Assist corporate office with account collections for client accounts. Prepare appropriate credit/debit memos to ensure accuracy accounts receivable balances.
• Submit all employee benefit applications and ensure the appropriate payroll deductions take place.
• Update and maintain employee files related to payroll and human resources
• Update and maintain vendor and supplier files
• Establish credit with local vendors.
• Act as guardian of petty cash and imprest funds, submit regular petty cash reimbursement requests and expense reimbursement requests as necessary on behalf of other management staff.
• Ensure accuracy of preliminary and final financial statements, prepare journal entries to make corrections to ensure that an accurate picture of local finances is available. Prepare projections as required by local, regional and corporate management for forecasting purposes.
• Assist with preparation of annual budget and CER requests.
• Provide assistance to employees requiring wage and hour data reported to local agencies including housing and social services.
• Submit all necessary paperwork and documentation for new hires and employee terminations.
• Provide purchasing assistance to local management staff.
• Ensure ample stores of necessary items including office supplies and computer equipment.

Qualifications

• High School diploma or equivalent, some college or accounting experience preferred depending on location and overall project budget.
• Five (5) years payroll processing or accounting background preferred.
• Accounting basics.
• Payroll and data entry processing.
• Proficient with Microsoft Office package including word processing and spreadsheets.
• Knowledge of generally accepted accounting principles.
• Ability to work in a fast-paced multi-tasking environment.
• Ability to read, write and speak English.
• Ability to communicate effectively on all levels.

Starting pay rate: $28.26/hour

MV Transportation is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.

Where permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment.