Accounting Clerk

ARKRAY AMERICA, INC; Plano (TX); On-site; USD 48,000 - 66,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K with company match

Paid Time Off

HSA options

FSA options

Job summary

ARKRAY AMERICA, INC is seeking an experienced accounting professional to manage invoicing, payments posting, and daily accounts receivable/payable tasks. The role involves reviewing orders, reconciling deposits, and ensuring timely collection activities.

Responsibilities include processing Concur Invoices, performing month-end close activities, and maintaining accurate general ledger reconciliations. Strong Excel and Access skills, along with attention to detail, are essential for success.

Qualifications

• 3+ years accounting experience.
• 3+ years accounts receivable or accounts payable experience.
• Extensive knowledge of Excel.
• Knowledge of Access databases.
• Strong written and verbal communication skills.
• Strong attention to detail.

Responsibilities

• Generate invoices daily and distribute via mail, email or portals.
• Post payments and reconcile deposits to customer accounts.
• Review customer orders daily to ensure accounts are in good standing before shipment.
• Generate manual invoices for cost-per-test billings.
• Reconcile tariff receivables vs tariffs paid at line-item level, including interest.
• Interact with customers to gather payment information on past due invoices and resolve discrepancies.
• Handle month-end close tasks: agings, ledgers, credit card statements, lockbox balances, royalty calculations, FX updates in SAP.
• Create weekly call lists to assist with collections activities.

Skills

Accounting experience

Accounts receivable

Accounts payable

Excel

Access databases

Attention to detail

Communication skills

Education

High School Diploma or GED

Tools

Excel

Access databases

Job description

Responsible for maintaining accurate financial records by creating invoices, posting payments, as well as processing incoming invoices from vendor and customer payments.

Duties and Responsibilities (Primary/Essential)

• Responsible for daily generation of invoices and distribution of those invoices via mail, email or customer portals.
• Responsible for daily payment posting to customer accounts, reconciling deposits against postings.
• Responsible for daily review of customer orders to ensure customer accounts are in good standing before releasing an order for shipment.
• Generate manual invoices as related to cost-per-test billings.
• Reconcile tariff receivables as compared to tariffs paid at the line item level, including interest.
• Daily interaction with customers to gather payment information on past due invoices, research and resolve invoice discrepancies, provide invoice copies and answer miscellaneous questions.
• Responsible for various month end close tasks such as creation of agings, balancing agings to the ledger, balancing the credit card account to merchant bank statements, balancing the lockbox activity to the general ledger, monthly royalty calculations, updating of FX rates in SAP.
• Responsible for the creation of weekly call lists to assist with collection activities.
• Assist in the new customer vetting process, including running credit reports, creating a ringi and setting up new customer accounts in SAP.
• Interact with various departments to answer customer related questions or assist in resolving customer issues, including gaining sales rep assistance with past due accounts.
• Responsible for distribution of invoices via Concur Invoice for proper approvals.
• Responsible for inputting invoices manually and/or via Concur Invoice.
• Daily import of Check Activity into US Bank Positive Pay Portal.
• Daily balancing of Concur Invoices and Checks into SAP via Integration.
• Management and entry of Air & Rail Amex expenses, including GBN.
• Responsible for weekly check runs.
• Provide Concur Invoice user training as needed.
• Monthly management of company cell phone bill
• Management of payables and GL activity related to corporate purchasing cards and the AP Amex card.
• General ledger account reconciliations as assigned.

Knowledge and Skills

• High School Diploma or GED.
• 3+ years accounting experience.
• 3+ years accounts receivable or accounts payable experience.
• Extensive knowledge of Excel.
• Knowledge of Access databases.
• Strong written and verbal communication skills.
• Strong attention to detail.

Physical Requirements

• Occasional light lifting.

The Company reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment. The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

ARKRAY offers a generous benefits package including Medical, Dental, Vision, 401K w/ company match, Paid Time Off and HSA and FSA options

ARKRAY is an Equal Opportunity Employer: minorities, women, veterans, and individuals with disabilities.